Number: 009
Proposal to Chancellor’s Cabinet
June 26, 2006
Funding for Barnette Street Parking Garage
Issue:
The parking garage has been transferred to the University and UAF will
incur approximately $146K of M&O costs effective July 1, 2006. Funds
need to be identified to cover the additional costs for this facility.
Facilities Services’ Parking Services is requesting identification of general
funds to cover the costs to maintain this facility.
Background
In 2002, the University acquired the TVCC
facility located at 604 Barnette Street. Included
in negotiations with the State, was transfer of
parking garage, located across Barnette Street
to the University. The Department of
Transportation and Public Facilities [DOT&PF]
had been the previous owners of the garage.
Due to various easement issues, it took nearly
four (4) years for UAF and Statewide Land
Management to obtain clear title to the property
for transfer to UAF. The transfer of the garage
occurred this April.
Facilities Services
negotiated with the State for transfer of the fiscal
operations effective July 1, 2006.
UAF believed that the garage was essentially in
“good” condition with the largest detriment being
a shortfall from operating costs versus income
which UAF believed it could make up by renting
spaces in the garage to the City Police and Fire,
State agencies, and other third-parties.
Unfortunately, UAF has now been advised that
the contracts in place with these agencies have
lapsed and assignments can not be assumed.
Additionally, because of the new fire and police
stations, the City’s needs have reduced.
Earlier this year, Facilities Services received the
State’s fiscal information. A review of that
information indicates that for the past four years,
very minimal, if any, maintenance has been
performed and the State’s standards for
operating differ from the University’s. As such,
Facilities Services will need approximately $25K
to secure the garage, convert the antiquated
systems, and perform a thorough maintenance
inspection.
Facilities Services estimates the fiscal year 2007
expenses as follows:
Estimated FY07 Expenses
Inspection & system conversion
$25,000.00
Electricity & phone lines
$47,178.00
Sewer/Water
$ 2,767.00
Steam
$13,483.00
Janitorial/Snow Removal (roof)
$40,852.00
Elevator Maintenance
$ 2,000.00
Security [securing & alarms]
$14,600.00
TOTAL
$ 145,880.00
Although UAF knew it would be acquiring the
facility, the actual effective date was unknown
and the depth of the costs to operate and
maintain this facility were imprecise.
Transition to Parking Services
If Parking Services is required to incur the costs
of operating and maintaining this facility, the
impact to faculty, staff, students, and visitors
would be enormous and would be a step
backwards for UAF. Examples are:
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Increased decal costs
Less shuttle service
Limited snow removal & sanding
A reduced amount of headbolt repairs
Decreased headbolt electricity
Reduction in staff
This fiscal year, Facilities Services proposes to
identify income potential, real costs for operating
and maintaining the facility, and perform a code
Number: 009
review to identify immediate and future
maintenance needs for the facility. A transition
plan would then be presented to Chancellor’s
Cabinet outlining the plan developed for Parking
Services to take fiscal responsibility for this
facility.
Recommendation:
It is recommended that UAF identify funding for
FY07 to allow Facilities Services to develop a
transition plan for future years.
Chancellor’s Cabinet Recommendations:
1. Funding will be identified for FY07.
Cabinet Members Present:
Steve Jones, Chancellor
Bernice Joseph, Executive Dean CRCD
Jake Poole, VC ACE
Ann Ringstad, Assoc. VC ACE
Paul Reichardt, Provost
Tim Barnett, Executive Dean SES
Kathleen Schedler, Assoc. VC Facilities & Safety
Buck Sharpton, VC Research
Steve Smith, Chief IT Officer
Joe Trubacz, Interim VCAS & Assoc. VC FBS