TCYFL Board Meeting
Sunday August 7, 2016
Cheers in Lacey
The meeting was called to order: 6:35 pm
Members in Attendance: Tracie Malmin, Mason Skinner, Matt Russell, Amelia Carruth, Terry Colglazier, Scott Erikson, Rick Moloney, Andrew Mohl, Tim Claridge
Members Excused: Doug Vincent, Matt Terrell, Dan Beckley
Members Unexcused:
Guests: Heidi Russell, Katie Hinkley, April Cole, Brandon Betts, Maria Betts, Chris
Skinner, Cari Hill
Reading of Mission Statement: Erik Martin
The Thurston County Youth Football League is a non-profit organization that has the sole
purpose of providing youth football and cheerleading in Thurston County and South
Sound areas for youth between the ages of 7 and 13. We are dedicated to providing the
best coaching, equipment, playing facilities, and competition for all who participate in this
league. Though this is a competitive league, safety and sportsmanship shall never give
way to competition.
Presidents Report:
Budget: Registration is down but so are total games per week and therefore budget reserves are projected to be OK.
Behavior: Scott addressed the Board on appropriate correspondence between Board
members, volunteers and participants.
Treasurers Report:
Doug was not present but Scott addressed the board on budget.
Registration Report:
1756 football, 505 cheerleaders.
Registration Cutoff and Late Registration Dates
Amelia Carruth proposed a new late registration rule.
Regular registration will end at the end of day July 15th of the season year. Starting July
16th, a late fee may be applied at the league board's discretion. Late registration will
end at the end of day July 24th for football and cheer. Registration deadlines can be extended past July 24th for football only at the league board and franchise head coach discretion. This extension will only be used to build numbers and will not be available every
year. No registrations will be accepted after end of day July 31st
There was much discussion and suggestions. Amelia will revise the proposal based on
some suggestions by the board during the discussion and we will table this until the next
meeting.
Equipment Update:
Still some helmets out for reconditioning. Some stuff still coming in and should all be I
soon.
Old Business:
Jamboree
 Sunday August 28th at Tumwater Stadium
 Mason has been working on assigning the concessions for Jamboree and had not
been through the entire list yet.
 Amelia will organize sponsor and franchise booth locations at “spirit alley”
New Business:
2016 Board Meeting Schedule was discussed and no concerns were raised by the board.
Scott discussed a concessions conflict issue with South Sound Stadium.
Tim Claridge discussed a new alignment where divisions with over 20 teams would be
split into two divisions and an extra game would be played the Saturday before Championship Sunday and then a championship on Sunday.
Tim Claridge made a motion that when there are 20 or more teams in an age group, two
independent conferences would be created and would produce two champions at that
level. Andrew Mohl seconded the motion.
Scott Erikson would like to amend the motion to include the following: conferences will be
created in the best interest to prevent bye weeks. Andrew Mohl sconded. All in Favor.
Amended motion now reads:
When there are 20 or more teams in an age group, two independent conferences would
be created and would produce two champions at that level. Andrew Mohl seconded the
motion. Conferences will be created in the best interest to prevent bye weeks.
In favor: Rick, Terry, Tim, Mason, Trent, Matt, Jayme, Andrew
Opposed: Scott, Erik, Tracie, Amelia.
Motion Passes
Guest Presentation to the Board: Brandon Betts, Warriors FHC addressed the board regarding the ages and grades of some of their players.
Cari Hill presented to the board on a fundraising opportunity where the league can partner in a new Sports based phone app. The board will research the app and the company
and will make a decision next meeting.
Tim Claridge discussed a coaching issue.
Chris Skinner addressed the board regarding a coaching issue within a franchise. There
was much discussion.
Meeting was adjourned at 9:35
Next Meeting August 21st