Changes to the eGrants system
2017
2017 PAFPC Conference
Data Entry Wizard Changes
Content
1. Data Entry Wizard locking functionality
2. Addition of 50% High School Rule Qualifier
3. Addition of 90/10 Parent Involvement
Distribution on Reservation of Funds
4. Title I Non-Public Equitable Services Calculation
5. Resulting Changes to Reservation of Funds
6. Resulting Changes to Selection of Schools 4
7. Resulting Changes to Summary Display Step 5
1. Data Entry Wizard Locking Functionality Change
2. Addition of 50% High School Rule
3. 90/10 Parent Involvement Distribution
New clarifications and options for the parent and family
engagement set-aside.
Under NCLB, LEAs receiving more than $500,000 of Title I,
Part A funds must reserve 1% for parent and family
engagement; however, ESSA clarifies an LEA may reserve
more than 1% if it chooses. ESSA requires LEAs to allocate at
least 90% of the amount they set aside for parent and family
engagement to Title I schools, with priority given to high
needs schools. This is a change from NCLB, which required
LEAs to allocate 95% of the set-aside to schools.
Agency/LEA
Test District
Wizard Step
Reservation of Funds 1
Total Funds Transferred From Title IIA and Title IVA
$0
Title I Funds Available
$0.00
TITLE I
$0
Parent Involvement *
(Set Aside Requirements)
Distributed Parent Involvement Amount
20% School Intervention
Set Aside
Homeless
Audit
$0
$0
TITLE IIA
1
Other
Other Source
New field for tracking of funds
$0
$0
$0
$0
$0
Community Day Programs
$0
Indirect Cost
$0
District-Wide Professional Development
$0
Pupil Transportation
$0
Pre-School Programs
Program Evaluation
$0
Salary and Fringe Benefits Differentials
$0
Summer and Intersession Programs
$0
State and Federal Liaison
$0
Homeless and/or Foster Transportation
$0
Homeless and/or Foster Liaison
$0
Nonpublic Administration Costs
$0
$0
Validation Message: A minimum of 90% (‘.9 * Parent Involvement Set Aside') of Parent Involvement funds must be
distributed to schools when the Title I allocation is greater than $500,000.
4. Non-Public Equitable Services Calculation
Non-Public Equitable Services Calculation
Example
*Note: Allocation value INCLUDES funds transferred into Title I from Title II and Title IV
Non-Public Equitable Services Calculation
Example
• Non-Public Equitable Share is reduced by proportionate share of Parent Involvement and Nonpublic
Administration Costs Set Asides only.
• Non-Public Per Pupil Amount is easily calculated by dividing the resulting Non-Public Equitable Share
Amount by the number of Non-Public students in the Agency/LEA
5. Resulting Changes to Reservation of Funds
Agency/LEA
Test District
Wizard Step
Reservation of Funds 1
Total Funds Transferred From Title IIA and Title IVA
$0
Title I Funds Available
$0.00
TITLE I
$0
Parent Involvement *
(Set Aside Requirements)
Distributed Parent Involvement Amount
20% School Intervention
Set Aside
Homeless
Audit
1
2
Now includes Title IV
Will no longer decrease as set asides are entered
TITLE IIA
Other
Other Source
$0
$0
$0
$0
3
$0
$0
$0
Validation removed due to Non-Public
Equitable Share Calculation
Community Day Programs
$0
Indirect Cost
$0
District-Wide Professional Development
$0
Pupil Transportation
$0
Pre-School Programs
Program Evaluation
$0
Salary and Fringe Benefits Differentials
$0
Summer and Intersession Programs
$0
State and Federal Liaison
$0
Homeless and/or Foster Transportation
$0
4
New set aside
Homeless and/or Foster Liaison
$0
5
Updated label
Nonpublic Administration Costs
$0
$0
State and Federal Liaison
$0
Homeless and/or Foster Liaison
$0
Nonpublic Administration Costs
$0
TOTAL
$0
$0
$0
6
Removing Totals
Previous
Save
Validate
Back to Grant Application
Next
6. Resulting Changes to Selection of Schools 4
Agency/LEA
Test Agency
Wizard Step
Selection of Schools 4
Title I Ranking
Use the table to adjust Total Funds allocations for each building and click Recalculate Funds to update the totals.
1
Building
Grade
Low
Span
Income
Grouping %
Ranking
Eligibility
Low
Income
Public
Students
Low
Income
NonPublic
Students
Per Pupil
Amount
Removing now obsolete columns
Total
Total Non Total
FTE
Public
Public
Funds
Funds
Funds
Total Funds Available
$0.00
= Total Allocation – Neglected Funds + Transfers + Carryover (if redistributed)
Non-Public Equitable Share
$0.00
= Non-Public Equitable Share % * (Total Allocation – Neglected Funds + Transfers)
Non-Public Set Asides
$0.00
= Non-Public Equitable Share % * Parent Involvement + Non-Public Administrative
Public Set Asides
$0.00
= (100% - Non-Public Equitable Share %) * Parent Involvement + Public Set Asides
Public Funds Available
$0.00
= Total Funds Available - Non-Public Equitable Share - Public Set Asides
Amount Distributed
$0.00
= Sum of Total Funds column
Amount Remaining
$0.00
= Public Funds Available – Funds Distributed (on SOS 4 table)
2
Save
Displaying additional values to better demonstrate calculations that are taking place
Validate
Recalculate Funds
Previous
Mark Section Complete
7. Resulting Changes to Summary Display Step 5
SOS Summary Display – Step 5
Neglected Entitlement
Total Public Low Income Funds (Estimated)
$0.00
$259,336.00
Total Non-Public Low Income Funds (Estimated)
$0.00
Total Public Share of Parent Involvement Set Asides
$0.00
NEW
= (100% - Non-Public Equitable Share %) * Parent Involvement Set Asides
1
New value for informational purposes
Total Non-Public Share of Parent Involvement Set Asides
UPDATE
= Non-Public Equitable Share % * Parent Involvement Set Asides
$0.00
2
Existing value with calculation change
Non-Public Per Pupil Amount
$0.00
3
New value for informational purposes
NEW
= Total Non-Public Low Income Funds / No. of Served Non-Public Low Income students
4
Removed “Total Non-Public Share of Summer School Set Asides
5
Removed “Total Non-Public Share of Professional Development Set Asides
eGrants Demo of Narrative Changes
Signing and Submitting an Application
Pending Authorized Signoff
Agreement Acknowledgement
Completed Authorized Signoff
Back to Grant Application Detail
Click Submit or Resubmit
Status and Workflow Step
Printing –
Grant Agreements, Letters, Appendices
Reporting
When application is fully approved (“Completed”)
Final Reporting
When application is fully approved (“Completed”)
Printing in Sub-Projects
When application is In Process or Under Review
Reporting (within a subproject)
Printing Appendix B
Resources
• Additional help in the data wizard, budgets,
carryover section
– Contact your Fiscal Technician in DFP
• Additional help in completing application
– Contact your Regional Coordinator in DFP
• Assistance with eGrant system operations –
errors, bug fixes, etc.
– eGrants help desk: [email protected]