HEYBRIDGE PARISH COUNCIL
Minutes of a meeting of the PROPERTY MANAGEMENT COMMITTEE
of the Parish Council held on THURSDAY 30 JULY 2009
at Plantation Hall, Colchester Road, Heybridge
PRESENT
CHAIRMAN : COUNCILLOR PROF L E SCHNURR
Councillors Mrs A M Beale M R Edwards, J W Harrison,
R McKay, Mrs V G Miller, Miss G A Tully and Miss L-E Wiebe.
76.
APOLOGIES FOR ABSENCE
An apology for absence was received from Councillor Kay Ryder.
77.
MINUTES OF LAST MEETING
The Minutes of the meeting of the Committee held on 2 July 2009 were received.
RESOLVED that the Minutes of the meeting of the Committee held on 2 July 2009
be approved and confirmed.
78.
MATTERS ARISING FROM MINUTES OF LAST MEETING
There were no matters arising from the Minutes of the last meeting.
79.
DECLARATIONS OF PERSONAL AND PREJUDICIAL INTERESTS AND
INDICATIONS OF PUBLIC PARTICIPATION
Councillor Professor L E Schnurr declared a personal interest in Agenda Item 7 Accounts for Payment.
80.
UPDATE ON PROPERTY MANAGEMENT MATTERS
The Committee was updated on the following points:Plantation Hall
i)
Fire Assembly Point sign - the Administrator reported that installation by the
car park had been completed.
ii)
Roof Damage - the Administrator reported on a recent incident of
vandalism.
iii)
Plantation Hall Play Area - the Administrator reported that the ROSPA
report had been received. Arising from a comment made in relation to the
operation of the gates, quotations had been sought on a repair to correct
this situation. Other comments pertained to continued monitoring of the
equipment condition. The Chairman stated that correspondence from the
Fields in Trust organisation regarding health and safety in play areas had
been received and it was agreed that this information be reviewed by the
Risk Management Working Group.
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Elizabeth Way Amenity Area Access Fencing
The Administrator reported that there had still been no response from the occupier
of the adjacent property regarding the fencing along the access from Elizabeth
Way. The Chairman stated that he would speak to Councillor Kay Ryder regarding
this matter as she had offered her assistance at the last meeting.
Daisy Meadow Car Park
The Administrator reported that quotations had been received in connection with
the lining and signage of the proposed residents’ parking bays but clarification of
one was awaited.
RESOLVED that the Administrator, in consultation with the Chairman and ViceChairman of the Parish Council, be authorised to accept a quotation and instigate
the works.
81.
PROGRAMME OF WORKS 2009/10
The Committee reviewed implementation of the programme of works and the
following issues arose:
Elizabeth Way Amenity Area
Play area - the Administrator reported that the ROSPA inspection certificate had
been received and that she had referred certain comments made to the Contractor
who in turn had taken up the matter with ROSPA. The Contractor had also
challenged some comments with ROSPA who had subsequently stated that there
were administrative errors in the report. The positioning of seats and bins was
purely advisory and the Contractor had placed some additional soil at the low
ground points by some equipment. The Administrator was now satisfied that the
play area was in good order, however the sign relating to use had yet to be
installed by the Contractor. This was expected shortly.
Rowan Drive Amenity Area – future use
The Chairman asked for any new suggestions as those previously put forward had
been rejected. It was agreed that this be given further thought and that
suggestions be brought to the next meeting.
Glebe Road –possible garden plots /allotment site
The Administrator reported that Moat Housing had responded to the Parish
Council’s enquiry as its possible purchase of this site, and the conditions Moat
would seek to impose. The Committee, having regard to the known ground
conditions and the conditions Moat would seek to impose, therefore
RECOMMENDED that the Parish Council does not proceed with the purchase of
this land.
The Committee was most disappointed that Moat was still not prepared to release
for use two allotment/garden plots currently in its ownership.
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New Items for the Programme of Works 2009/10
The Roothings Amenity Area - Councillor J W Harrison stated that the fencing
along the southern boundary needed attention and suggested this be added to the
programme. The Administrator stated that the documents transferring the land
from the District Council to the Parish Council had been investigated within the last
two years and that they placed no fencing obligations upon the Parish Council.
The Committee agreed not to add this matter to the programme.
Heybridge Community Association Noticeboards - Councillor J W Harrison
suggested that these be improved and refurbished with a secure area for
Heybridge Parish Council documents. The Committee agreed that Councillor
Harrison investigates the situation further with the Heybridge Community
Association.
Daisy Meadow Car Park Toilet Facility - the Chairman stated that the facility was to
be withdrawn by the District Council but that the transfer of land documents placed
an obligation upon the District Council to maintain such a facility on the site. The
Chairman stated he would be investigating this further.
82.
PLANNING APPLICATIONS
At the Chairman’s request the Committee agreed to consider three additional
applications which had been received since the agenda was issued and where
comments were required before the next Parish Council meeting.
In the case of application no TPO/MAL/09/00635 relating to The Mill Cottage, 16
Saltcote Maltings, the Committee agreed that Councillor Kay Ryder, Tree Warden,
investigates and liases with the District Council’s Tree Officer and then makes
comment to the Parish Council’s Clerk in time for comments to be forwarded to the
District Council before 17 August.
RESOLVED that the District Council be informed of the Parish Council’s comment
as set out under the following planning applications:
FUL/MAL/09/00548
Heybridge West
Retrospective application for new conservatory, timber cabin and associated
landscaping to rear of building
Firstlings Residential Home The Street
Mr P Sohal
SUPPORT
FUL/MAL/09/00407
Heybridge East (Basin)
Residential development comprising 9 dwellings, car parking and landscaping.
(Amended Plans)
Boat Building Yard Lock Hill Heybridge Essex
Homes of Style (Lock Hill) Ltd
OBJECT for the reason that the proposed development is considered to be
inappropriate and over-intensive for this location within a Conservation Area.
A development that seeks to introduce a significant element of housing
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along a frontage to a working canal, and located at a point with no proper
road access would be out of character with this part of the conservation
area. Concern is also expressed on potential flood risk. The Parish Council
remains concerned at the proposed relationship of the proposed
development with existing development, and the resultant impact on the
street scene. It is believed that the last wildlife survey was carried out in
2006 and then only for one day, so it may now be pertinent to see an up to
date survey.
FUL/MAL/09/00425
Heybridge East (Basin)
Residential development comprising 9 dwellings, car parking and landscaping
(Amended Plans) (duplicate application)
Boat Building Yard Lock Hill Heybridge Essex
Homes of Style (Lock Hill) Ltd
OBJECT for the reason that the proposed development is considered to be
inappropriate and over-intensive for this location within a Conservation Area.
A development that seeks to introduce a significant element of housing
along a frontage to a working canal, and located at a point with no proper
road access would be out of character with this part of the conservation
area. Concern is also expressed on potential flood risk. The Parish Council
remains concerned at the proposed relationship of the proposed
development with existing development, and the resultant impact on the
street scene.
It is believed that the last wildlife survey was carried out in
2006 and then only for one day, so it may now be pertinent to see an up to
date survey.
FUL/MAL/09/00120
Heybridge West
Demolition of redundant single storey building and erection of three new dwellings,
associated change of use of existing brick outbuilding to residential annexe and
diversion of existing watercourse (Langford Ditch)
Heybridge Mill House, Anchor Lane
Mrs L M E Firman
SUPPORT
LBC/MAL/09/00119
Heybridge West
1. Conversion of existing two storey brick outbuilding into residential annexe as
part of development of three new houses.
2. Demolition of timber single storey stables
Heybridge Mill House, Anchor Lane
Mrs L M E Firman
SUPPORT
At this point Councillors Mrs V G Miller and Mrs A M Beale left the meeting
(9.03pm and 9.06pm respectively).
83.
ACCOUNTS FOR PAYMENT
The Schedule of Payments was received from which the following invoices
(including VAT) were presented for payment:-.
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D G Chinnery
£45.00
Phall window Cleaning July 2009
2401
123 Connect .co.uk
£54.05
Website services
1202
Banjo Electro-Mech Ltd £21.01
CCTV Electrical Supply Repair
2501
STB Interiors
£185.00
Phall Car Park FireAssemblyPoint Sign Install. 2501
Cllr. Prof L E Schnurr £20.15
Telephone Expenses -Phall Internet Fault
4601
Wicksteed Leisure Ltd £22,470.57 Elizabeth Way Play Equip. supply & installation 1381 08/9
Wicksteed Leisure Ltd £435.11
Elizabeth Way Play Equip.ROSPA Inspection 1381 08/9
E King & Son
£782.00
Phall Car Park Repairs
2401
AoZ Supplies
£68.99
Phall Cleaning Supplies
2501
Keith Locke
£165.75
Gardening Services July 2009
3001
RESOLVED that the Schedule of Payments be approved subject to the Wicksteed
Leisure Ltd payments not being despatched until the sign on the Elizabeth Play
area has been installed.
84.
PLANTATION HALL DIARY
Proposed Hire Saturday 05 December 2009
The Administrator reported receipt of a request from the Scouts to hold a bingo
evening in the main hall for approx 50 people between 7.30pm-9.30pm with bring
your own alcohol for adults. The Committee agreed the hiring subject to the usual
hirer interview before the event and full compliance with all conditions of booking
and hire and General Rules for Use of the Premises
There being no further business, the Chairman closed the meeting at 9.08pm.
CHAIRMAN
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