TEMPUS SCM PROJECT
MOBIL – Enhancing Mobility of the
Croatian Academic Community
Ljubljana, 30 June-5 July 2007
UNIVERSITY OF LJUBLJANA
ERASMUS IN PRACTICE
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Bilateral Agreements
Outgoing students
Incoming students
Teaching Staff Mobility
BILATERAL AGREEMENTS
• Basis for the exchange
• WHO - departmental, faculty or university level
• WHEN - All the year (recommendable before the
call for proposal for students, obligatory prior to
student’s departure )
• WHAT – how many students, at what level, for
which subject area, for how long (min.3 monthmax 12 month)
OUTGOING STUDENTS
OUTGOING STUDENTS
814 (26,42%)
2006/2007
656 (21,29%)
2005/2006
553 (17,95%)
2004/2005
2003/2004
301
282
2002/2003
2001/2002
257
(9,77%)
(9,15%)
(8,34%)
135 (4,38%)
2000/2001
83
1999/2000
0
(2,69%)
200
400
600
800
1000
OUTGOING STUDENTS
• General information for outgoing students (web
site, information meetings)
• Call for applications (selection done at the
faculty level)
• Nomination to partner universities
• Student’s input – finding information on host
institution’s application procedure, defining
Learning Agreements, sending Application forms
to host university
• Financial management of Erasmus grant
(application forms for the grant, data processing,
contracts to students, transfer of 80% of the
grant to student’s account)
• Collecting documents after students return
• Transfer of 20% of the grant to students
TIME - TABLE
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January – call for proposal for student exchange – our office
February, March -selection of students – faculty
15 March – deadline
April – nomination of selected students to partner universities – our office
April, May, June – response from partner institutions- application procedure
instructions
June, July – applications for the grant – students to our office
August, September – financial contracts between university and students and
money transfer to students
End of September – departure of students
November – applications for the grant – second semester
January, February – financial contracts, money transfer and departure of students
February – reports from first semester, transfer of 20% of the grant to students
June, July, August - reports from second semester, transfer of 20% of the grant to
students
INCOMING STUDENTS
INCOMING STUDENTS
550 (26,42%)
2006/2007
432 (21,29%)
2005/2006
300 (17,95%)
2004/2005
2003/2004
168 (9,77%)
87
2002/2003
2001/2002
(9,15%)
(8,34%)
79
31 (4,38%)
2000/2001
2 (2,69%)
1999/2000
0
200
400
600
800
1000
INCOMING STUDENTS
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General information for incoming students
(web site, booklet, individual communication by
e-mail)
Application procedure – our deadlines: 15 May,
15 November
Processing documents – faculty level
Confirmation letters and information package
Housing (student dormitores, private)
Arrival check point
• EILC
• Student organization – student visiting cards,
meal coupons, bus cards, used bikes, sport
activities, social integration (parties, trips…)
• Semester start
TIME - TABLE
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February, March, April – nomination of foreign students, individual
communication
15 May – our application deadline
May, June – documents (Learning Agreements) processed at the faculty
June, July – informing students by sending acceptance letters and info
packages
31 May – deadline for EILC
Beginning of September – arrival of students, info meeting, EILC course
Beginning of October – arrival of students (not accepted to EILC)
1 November – deadline for second EILC
15 November – deadline for the second semester
January – second EILC
Beginning of February – arrival of second semester students, departure of
first semester students (transcripts of records –faculty)
TEACHING STAFF MOBILITY
• Call for applications – outgoing (early
September)
• Financial management of TS grants
• Reporting
ERASMUS - problems
• Outgoing students: RECOGNITION
• Incoming students: PROGRAMS IN
ENGLISH
• Teaching Staff: FINANCE, LONG TERM
PLANNING
Office of International Relations
Staff
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Head: Katja Cerjak – Erasmus Institutional Coordinator
E-mail: [email protected]
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Consultant: Helena Deršek Štuhec – Erasmus contact person-incoming students,
bilateral agreements
E-mail: [email protected]
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Consultant:Bibi Ovaska Presetnik – Erasmus contact person-outgoing students, TS
mobility
E-mail: [email protected]
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Consultant: Janja Vuga (Urška Ravnik) – Joint Degrees, Erasmus student
placements
E-mail: [email protected] ([email protected])
http://www.uni-lj.si/mednarodno_sodelovanje_in_izmenjave.aspx
• QUESTIONS PLEASE!!
THANK YOU!
HVALA!