2018 SPECIAL OLYMPICS MARYLAND NATIONAL GAMES – MANAGEMENT TEAM
Volunteer Head of Delegation (HOD)
Overview
The Head of Delegation for Team Maryland, as part of the Special Olympics Maryland Management for
the 2018 USA National Games, will serve as the leader of Special Olympics Maryland for the National
Games. This position will report directly to the Staff Lead from Special Olympics Maryland and serve as
the liaison between Special Olympics Maryland and the Games Organizing Committee. This position will
oversee all aspects of the National Games and lead the Management Team of Special Olympics
Maryland.
The Head of Delegation will focus on communication to all delegates of Special Olympics Team Maryland
during Pre-Games, Games-time and Post-Games.
The Head of Delegation is vital to the coordination during the planning phase and will be relied upon
heavily with key areas of planning such as; management team selection, registration processes, logistical
operations, training camp management, on-site oversight of Team Maryland and all other duties to
ensure that Team Maryland meets all deadlines and is recognized by the Organizing Committee as a top
State Program. This individual will lead Team Maryland with the highest levels of integrity and dignity as
a representative of Special Olympics Maryland.
Qualifications
The Head of Delegation must meet the minimum qualifications for their application to be considered.
The minimum qualifications set forth by Special Olympics Maryland are as follows:
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A minimum of 2 years of experience volunteering with Special Olympics athletes.
Must be a minimum of 21 years of age by May 15, 2017.
Must be a registered and current Class A Volunteer (in good standing) within your Area/County
Program and have taken Athlete Protective Behaviors.
Must abide by the Team Maryland Code of Conduct.
Must be willing and able to serve as an athlete chaperone when needed for all Team Maryland
activities leading up to and during the Games.
Must have strong organizational and communication skills.
Main Responsibilities
 Serve as the liaison between Special Olympics Maryland and the Games from the Games
Organizing Committee on all aspects of the 2018 National Games.
 Communicate all information to members of Special Olympics Maryland in a timely manner, and
act as the point of contact for all management team members and Special Olympics Maryland.
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Provide management team members with all information on the National Games that is
disseminated through the Games Organizing Committee.
Manage and oversee the training camp for Team Maryland – 2-3 day camp in the summer of
2017.
Conduct meetings with Team Maryland as needed in the planning phases, and daily updates
during the Games on-site.
Ensure the coaches and other leadership from the Management Team have the safety of all
delegates in mind with all decisions.
Distribute and ensure Team Maryland delegates receive the regular updates regarding
information from the National Games.
Ensure all delegation members receive the registration information and materials, complete the
processes and submit the registration in a timely manner.
Return all registration materials to the Games Organizing Committee and Special Olympics
Maryland. Confirm that all delegation members attending the National Games are officially
registered and will receive the proper credentials.
Ensure that all travel and accommodation arrangements have been made for each delegation
member.
Handle all of the questions and phone calls from Special Olympics Maryland delegates (with
delegation to other management team personnel) and act as the point of contact for the
delegation members Pre-Games, Games-Time and Post-Games.
Gather any questions or concerns that the delegation members may have, follow-up with the
Games Organizing Committee to receive answers and respond to the delegation members in a
timely manner.
Attend the Head of Delegation meeting(s) leading up to the National Games – this will
potentially include; a site-visit to the host city of Seattle, WA, webinars, conference calls, daily
meetings during the National Games and all other forms of meetings required as needed.
Keep and update a list of FAQ’s for delegation members and communicate with the Games
Organizing Committee.
Be available to assist delegation members during the National Games.
Undertake any other duties as appropriate and assigned by Special Olympics Maryland.
Complete an After-Action Report (AAR) at the conclusion of the National Games and submit to
Special Olympics Maryland.
Compile of list of contact information for each delegate (addresses, emergency contacts, hotel
information, email addresses, phone numbers, etc.).
Oversee the coordination of delegate members with arrangements pertaining to transportation,
housing, travel, rental vehicles, equipment, etc. – with assistance from other personnel from the
Management Team.
Ensure that all delegates understand the roles, responsibilities, expectations of Team Maryland
Pre-Games, Games-time and Post-Games – including the Code of Conducts and other
agreements.
Time Commitment
The demands of the position include a 2-3 day training camp in summer of 2017, meetings as needed
from 2017 – 2018 and July 1-13 of 2018. Many other additional meetings and planning as needed.
2018 SPECIAL OLYMPICS MARYLAND NATIONAL GAMES – MANAGEMENT TEAM
Volunteer Assistant Head of Delegation (AHOD)
Overview
The Volunteer Head of Delegation for Team Maryland, as part of the Special Olympics Maryland
Management for the 2018 USA National Games, will serve as the assistant to the Head of Delegation of
Special Olympics Maryland for the National Games. This position will report directly to the Staff Lead
from Special Olympics Maryland as well as the Head of Delegation and serve as the assistant liaison
between Special Olympics Maryland and the Games Organizing Committee. This position will assist in
overseeing all aspects of the National Games and assist the Management Team of Special Olympics
Maryland.
The Assistant Head of Delegation will focus on communication to all delegates of Special Olympics Team
Maryland during Pre-Games, Games-time and Post-Games.
The Assistant Head of Delegation is vital to the coordination during the planning phase and will be relied
upon heavily in assisting with key areas of planning such as; management team selection, registration
processes, logistical operations, training camp management, on-site oversight of Team Maryland and all
other duties to ensure that Team Maryland meets all deadlines and is a recognized by the Organizing
Committee as a top State Program. This individual will assist with leading Team Maryland with the
highest levels of integrity and dignity as a representative of Special Olympics Maryland.
Qualifications
The Assistant Head of Delegation must meet the minimum qualifications for their application to be
considered. The minimum qualifications set forth by Special Olympics Maryland are as follows:






A minimum of 2 years of experience volunteering with Special Olympics athletes.
Must be a minimum of 21 years of age by May 15, 2017.
Must be a registered and current Class A Volunteer (in good standing) within your Area/County
Program and have taken Athlete Protective Behaviors.
Must abide by the Team Maryland Code of Conduct.
Must be willing and able to serve as an athlete chaperone when needed for all Team Maryland
activities leading up to and during the Games.
Must have strong organizational and communication skills.
Main Responsibilities


















Serve as the assistant liaison between Special Olympics Maryland and the Games from the
Games Organizing Committee on all aspects of the 2018 National Games.
Assist the HOD with communications relating to all information about the Games to members of
Special Olympics Maryland in a timely manner, and act as the assistant point of contact for all
management team members and Special Olympics Maryland.
Assist in providing management team members with all information on the National Games that
is disseminated through the Games Organizing Committee.
Assist with managing and overseeing the training camp for Team Maryland – 2-3 day camp in
the summer of 2017.
Conduct meetings with Team Maryland as needed in the planning phases, and daily updates
during the Games on-site.
Ensure the coaches and other leadership from the Management Team have the safety of all
delegates in mind with all decisions.
Distribute and ensure Team Maryland delegates receive the regular updates regarding
information from the National Games.
Ensure all delegation members receive the registration information and materials, complete the
processes and submit the registration in a timely manner to the Games Organizing Committee
and Special Olympics Maryland.
Return all registration materials to the Games Organizing Committee and Special Olympics
Maryland. Confirm that all delegation members attending the National Games are officially
registered and will receive the proper credentials.
Ensure that all travel and accommodation arrangements have been made for each delegation
member.
Assist in handling all of the questions and phone calls from Special Olympics Maryland delegates
(with delegation to other management team personnel) and act as the assistant point of contact
for the delegation members Pre-Games, Games-Time and Post-Games.
Assist in gathering any questions or concerns that the delegation members may have, follow-up
with the Games Organizing Committee to receive answers and respond to the delegation
members in a timely manner.
Attend the Head of Delegation meeting(s) leading up to the National Games, along with the
HOD – this will potentially include; a site-visit to the host city of Seattle, WA, webinars,
conference calls, daily meetings during the National Games and all other forms of meetings
required as needed.
Keep and update a list of FAQ’s for delegation members and communicate with the Games
Organizing Committee.
Be available to assist delegation members during the National Games.
Undertake any other duties as appropriate and assigned by Special Olympics Maryland and the
HOD.
Complete an After-Action Report (AAR) at the conclusion of the National Games to the Head of
Delegation and Special Olympics Maryland.
Compile of list of contact information for each delegate (addresses, emergency contacts, hotel
information, email addresses, phone numbers, etc.).


Assist with overseeing the coordination of delegate members with arrangements pertaining to
transportation, housing, travel, rental vehicles, equipment, etc. – with assistance from other
personnel from the Management Team.
Ensure that all delegates understand the roles, responsibilities, expectations of Team Maryland
Pre-Games, Games-time and Post-Games – including the Code of Conducts and other
agreements.
Time Commitment
The demands of the position include a 2-3 day training camp in summer of 2017, meetings as needed
from 2017 – 2018 and July 1-13 of 2018. Many other additional meetings and planning as needed.