1
Word 2007® Business and
Personal Communication
How can Word 2007 help you make
complicated documents easier to
understand?
1
Lesson 5: Columns, Tables, and
Graphics
Use Word 2007 to create columns, tables, and
graphics to improve the appearance and
readability of lengthy documents.
SmartArt
Table
1
Lesson 5: Columns, Tables, and
Graphics
View This Presentation to Answer
the Following Questions:
• How can I create and format columns?
• How can I insert and modify a table?
• How can I insert and manipulate Clip Art,
SmartArt, and WordArt?
• How can I work with a text box?
• What vocabulary words should I review?
1
Lesson 5: Columns, Tables, and
Graphics
Columns, tables, and graphics can make a document
like a newsletter more attractive and easy to read.
A column groups
text vertically and
makes it easier to
read many stories on
a single page.
Newsletter text is usually displayed in two or three columns.
1
Lesson 5: Columns, Tables, and
Graphics
To create
columns in a
document,
use the
Columns
dialog box.
This dialog box allows you to control
how the columns are formatted.
1
Lesson 5: Columns, Tables, and
Graphics
Presets allow you to select
preformatted columns
Use the Columns
dialog box to
adjust column
width, or by
change t he
number of
columns.
To see what your
columns will look
like, choose
Preview.
1
Lesson 5: Columns, Tables, and
Graphics
When text
reaches the end
of a column, it
automatically
wraps, or
moves, to the
top
of the next
column.
Insert a column break to force text
to begin at the top of the next
column by clicking the Breaks
button on the Page Layout tab.
1
Lesson 5: Columns, Tables, and
Graphics
Academic Skills Check
How do you format a newsletter so
that it is attractive and easy to read?
Answer:
Formatting a newsletter in columns
makes it attractive and easy to read.
1
Lesson 5: Columns, Tables, and
Graphics
Tech Check
How do you adjust the width of
columns in a Word document?
Answer:
Use the Columns dialog box to
adjust the width of columns in a
Word document.
1
Lesson 5: Columns, Tables, and
Graphics
Tables effectively present complicated information.
At work, you
might use a
table to present
the results of a
survey or a
detailed
analysis of
information. At
school, you
might use a
table to list the
research results
for a science
project.
1
Lesson 5: Columns, Tables, and
Graphics
To insert or
draw a table
in a
document,
click the
Table button
on the Insert
tab.
Use the Insert
Table dialog
box, to choose
the number of
columns and
rows in your
table.
1
Lesson 5: Columns, Tables, and
Graphics
A table consists
of vertical
columns and
horizontal rows.
Cell
Row
When columns
and rows cross
in a table, they
form a cell.
Column
1
Lesson 5: Columns, Tables, and
Graphics
To key
text in a
cell,
position
the
insertion
point in
the cell
and then
start
keying
text.
Page Up
Page Down
To move more efficiently through
cells, rows, and columns, use
keyboard shortcuts .
1
Lesson 5: Columns, Tables, and
Graphics
Add shading
and borders to
emphasize
specific
content and
make a table
look more
interesting.
To make text fit better, change
column widths, or let AutoFit
do it for you.
1
Lesson 5: Columns, Tables, and
Graphics
To add borders
and shading to a
table, click the
Borders and
Shading dropdown arrows on
the Home tab.
To format the borders and shading of a table, use the
Borders and Shading dialog box.
1
Lesson 5: Columns, Tables, and
Graphics
Academic Skills Check
How might you use a table in a
professional document?
Answer:
You might use a table to present the
results of a survey or a detailed
analysis of information collected.
1
Lesson 5: Columns, Tables, and
Graphics
Academic Skills Check
How do you insert a table in a Word
document?
Answer:
To insert or draw a table in a Word
document, click the Table button on
the Insert tab.
1
Lesson 5: Columns, Tables, and
Graphics
You can use Word 2007 to insert
and manipulate Clip Art.
Use Clip Art
to enhance
the look of
a document
and break
up long
blocks of
text.
Clip Art
1
Lesson 5: Columns, Tables, and
Graphics
The Clip Art Gallery contains
pictures that you can insert into
a document.
1
Lesson 5: Columns, Tables, and
Graphics
To resize
and format
Clip Art to
fit your
document’s
design, use
the
Advanced
Layout
dialog box.
To move Clip Art, point to it and
drag it to where you want to place
it on the page.
1
Lesson 5: Columns, Tables, and
Graphics
Use text boxes to arrange individual
blocks of text on a page.
A text box is a
movable, resizable
box that contains
text.
1
Lesson 5: Columns, Tables, and
Graphics
Use a sizing handle
to resize a text box.
Sizing handles can also be
used to resize objects,
such as Clip Art and
pictures.
1
Lesson 5: Columns, Tables, and
Graphics
The SmartArt Gallery contains
several samples of diagrams to
help you make your point.
A diagram can
explain an idea
or process by
displaying it
graphically.
Diagram
1
Lesson 5: Columns, Tables, and
Graphics
A graphic is an element that is used to display
information and add visual interest to a document.
Graphic
Word has tools that allow you to
create an easy-to-see graphic shape
such as a circle, arrow, or star.
1
Lesson 5: Columns, Tables, and
Graphics
Use the
Shapes
menu to
select the
type of
shape you
want to
create and
use.
1
Lesson 5: Columns, Tables, and
Graphics
stretched
,
WordArt is
text that is…
shadowed,
or shaped.
The WordArt Gallery
contains many different
types of WordArt.
1
Lesson 5: Columns, Tables, and
Graphics
WordArt creates visual interest
and appeal in documents.
Use WordArt to create a visually
appealing title for a newsletter.
1
Lesson 5: Columns, Tables, and
Graphics
Academic Skills Check
What are some ways of creating
visual interest in a newsletter?
Answers include:
Some ways of creating visual
interest in a newsletter include
adding graphics such as Clip Art,
SmartArt, and WordArt.
1
Lesson 5: Columns, Tables, and
Graphics
TechCheck
How do you resize and format Clip Art to
fit a document’s design?
Answer:
Use the Advanced Layout dialog box
to resize and format Clip Art to fit a
document’s design.
1
Lesson 5: Columns, Tables, and
Graphics
TechCheck
How do you resize a text box?
Answer:
Use the sizing handles to resize a
text box.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
column
All of the cells arranged vertically
under a lettered column heading.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
column break
Separation of text from one column
to the top of the next column.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
table
A set of rows and columns used to
organize information.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
cell
The intersection of a row and a
column in a table or worksheet.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
Clip Art
Moveable and resizable images or
pre-made graphics that can be
inserted into a document to break
up long blocks of text
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
text box
A moveable, resizable rectangle
that contains text.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
diagram
A graphic that represents or
illustrates a concept or process.
Diagrams can be used to organize
and present information visually.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
graphic
A visual element that is used to
display information and add visual
interest to a document.
1
Lesson 5: Columns, Tables, and
Graphics
Vocabulary Review
WordArt
A tool used to create text that is
stretched, shadowed, or shaped.