Role Admin
part Data Feeds
TX Out File
The report chooses information about all the applications with status > 1 and employees of these
applications. Format of the information is strictly limited.
The report is created in 2 format – xml and xls.
The system does not use the file.
! Strangely:
1) The report has 4 parts for courses details, but now we have applications with 5,6 and 7
courses. And we do not use this information in the report.
2) We do not have information about an application reimbursement amount, there is only
information of every course (course_reimbursement_amount).
Export to Payroll
The report chooses information about all the applications with status = 6 and tuition amount > 0.
Format of the information is strictly limited.
The report keeps a list of these courses in database. If the general setting 'Automatically mark
applications as Paid X Days after Payroll export' is not empty (has the value > 0), the courses will
mark as Paid (status = 7) after N days, where N equal the setting value (it is work of a cron
cron_marked_paid.php).
All information saves in the history of every this course. (Admin Tools – Employee Search, action
'History' of the application).
The report is created in 2 format – csv and xls.
The system does not use the file.
Demographics Import File
This file is used to load employee indicative data to the tuitionXpress system.
Where the file is created is unknown.
History Import File
Information of the report loads into database of applications and courses.
If a course number is empty, the system creates a new application, facility and adds data of the
course of this record.
If a course number is not empty, the system updates data of the course of this record.
! Strangely: The system do not check that this course is or not in database.
The report has records of 2 type - “N” and “P”.
If the record has the type “N”, the course status will be 'Manager Approved / Pending Grades' (2)
If the record has the type “P”, the course status will be 'Approved for Payment' (6), and 'Paid' (7)
if the value of the column 'reimbursement_check_number' is not empty.
Where the file is created is unknown.
Billing
Information of applications sends into the administrator's part automatically (cron data_sender.php).
All information about billing system downloads from administrator's part of TX (cron
cron_automatic_action.php). It is general part for all the servers.
Billing History
It is history of billing from the administrator's part of TX on every month for all the applications.
Deposits
part Reports/Logs
Email Statistics
If an employee creates an application or a status of an application is changed, the system sends
email messages to employee and supervisor. All these messages are saved in database.
Templates of these emails are changed in Admin Tools - Manage Emails.
The list of emails chooses the messages form the current month. But user can choose an other
interval of dates.
Actions:
View – the current user can view the text of the email message.
Resend – the current user can send this message again.
Summary by Month
The columns:
Month
the month of data
# App
the number of applications
Applied amount
the total of tuition, fees and books of all the applications
Approved amount
the total of tuition, fees and books of all the applications what have statuses
'Manager Approved / Pending Grades' (2), 'Pending Documentation Received' (4) and 'Pending HR
Approval for Payment' (5)
Paid amount
the total of reimbursement tuition, reimbursement fees and reimbursement
books) of applications with status 'Approved for Payment' (6) and 'Paid' (7)
Summary by Department
Information is grouped by the values 'corporate level 1' of users.
The columns:
Applied amount
the total of tuition, fees and books of the applications with status 'Pending
Manager Approval' (1)
Approved amount
the total of tuition, fees and books ) of the applications with status 'Manager
Approved / Pending Grades' (2)
Paid amount
the total of reimbursement tuition, reimbursement fees and reimbursement
books) of applications with status 'Pending Documentation Received' (4) (?)
Summary by Entire Organization
Information is grouped by the values 'corporate level 1' and 'corporate level 2' of users.
The columns:
Applied amount
the total of tuition, fees and books of the applications with status 'Pending
Manager Approval' (1)
Approved amount
the total of tuition, fees and books ) of the applications with status 'Manager
Approved / Pending Grades' (2)
Paid amount
the total of reimbursement tuition, reimbursement fees and reimbursement
books) of applications with status 'Pending Documentation Received' (4) (?)
Summary by Field of Study
There is information of application with statuses 'Manager Approved / Pending Grades' (2) and
'Pending Documentation Received' (4).
The columns:
Approved amount
Degree
Non Degree
Total
the total of tuition, fees and books of all the applications
the number of applications with education_type_id IN (2,3,4,5)
the number of applications with education_type_id NOT IN (2,3,4,5)
the total Degree and Non Degree
! Strangely: Why are the values of 'Degree' and 'Non Degree' as constants 2,3,4 and 5? Now, we
have the values 3,4,5 and 8 in database.
Summary by Business Unit
Information is grouped by the values 'corporate level 1', if it is empty, OR 'corporate level 2', if it is
empty, of users.
The columns:
Applied amount
the total of tuition, fees and books of the applications with status 'Pending
Manager Approval' (1)
Approved amount
the total of tuition, fees and books ) of the applications with status 'Manager
Approved / Pending Grades' (2)
Paid amount
the total of reimbursement tuition, reimbursement fees and reimbursement
books) of applications with status 'Pending Documentation Received' (4) (?)
Summary by Facility (admin_reports.php?cmd=report6)
Information is grouped by the values 'facility' of applications.
The columns:
Applied amount
the total of tuition, fees and books of the applications without statuses
'Pending HR Approval for Payment' (5) and 'Approved for Payment' (6)
Approved amount
the total of tuition, fees and books ) of the applications with status 'Pending
HR Approval for Payment' (5)
Paid amount
the total of reimbursement tuition, reimbursement fees and reimbursement
books) of applications with status 'Approved for Payment' (6)
Summary by Eligible vs. Participating
The columns:
Last Tracking Number
Last Apply Date
Last Status Date
course
the maximum (the last) by the application id of the user
the maximum (the last) by the date of the application creating
the maximum (the last) by the date of the status changing of the
! Strangely: If an application has 2 or more courses, the status date of these courses can be different.
So, this date is chosen randomly.
Summary by Applied For vs. Paid Out
Information is about applications with status 'Pending Documentation Received' (4).
The columns:
Tracking Number
Apply Date
Status Date
the application id of the user
the date of the application creating
the date of the status changing of the course
! Strangely: If an application has 2 or more courses, the status date of these courses can be different.
So, this date is chosen randomly.
Turnover Report
The report uses the date of status changing of users (Status change date).
! Strangely: The value of this date is empty on all the servers. And the system does not work with
this value – does not insert or update any data. So, the report is always empty.