Time Blocking
Revisited
“It's not the will to win that matters...
everyone has that.
It's the will to prepare to win that
matters.”
• Gary Kellers The 1 Thing talks about The Six Lies
#1 – Everything matters Equally –
Email Agent List
Check Email Hourly for Updates
Could Do
Call Agent List
Record weekly video
Should Do
#2 – Multitasking -
• Multitasking Exercise
Write 1–10 as quickly as possible from left to right
1
2
3
4
5
6
7
8
9
10
Write A–J as quickly as possible from left to right
A
B
C
D
E
F
G
H
I
J
• Now write 1through 10 and A through J alternating numbers and
letters
1 A 2 B 3 C 4 D 5 E 6 F 7 G 8 H 9 I 10 J
#3 – A Disciplined Life –
Selective Discipline creates Habits – Good Habits are what successful
people have, not good discipline
#4 - Willpower is Always on Will-Call
You do NOT have an endless supply of willpower
You must manage when to use it to the maximum
2 things reload – Non-use and Fuel (food)
#5 - A Balanced Life
#6 – Big is Bad –
Thinking small will never allow you to achieve you full potential
• Time Blocking
• Game Planning
• Purposeful Planned Implementation
• What ever you choose to call it, it is the single thing that is the
difference in “doing ok” or “doing great”
• It is the single hardest thing to master
• Look at the most successful person you know
• Their day is scheduled. They have specific times and days that things
happen. No matter what.
• It is essential to ensure they do not miss something very important
• It provides a level of consistency they could not achieve without it
• It allows them to focus on the things they know make them money
• It is a practiced and learned discipline, not an inherent trait
• To begin you must have a full view of your typical day
• Make a list of everything you do in your day.
• Jot down how much time each of those things take
• Put a value on each item (include the amount of time in your
evaluation)
• Focus on those things that help you make the most money
• Everything you do makes it to the list
• Be honest with yourself
• The only way to know is to document it
Made Coffee
Watched News
Took Dog Out
Read Emails
Checked Facebook
Shower
Dressed
Drive Kids to School
Drive self to work
Greet Co-Workers
Read Email
Got Coffee
Checked Facebook again
Bathroom
File status check
Called Wife
Played Candy Crush
Called Realtor Partner
Called Title Rep
Set up Tee time for Saturday
Checked Facebook again
Got water
Called another Realtor Partner
Called Lead
Everything Makes the List
• For each activity you write down, jot down how much time you spent
doing it.
• Be honest with yourself!
• To have an effective time block, you have to know how much time
each and every activity takes.
Made Coffee – 12 min
Watched News – 30 min
Took Dog Out – 15 min
Read Emails – 10 min
Checked Facebook – 15 min
Shower – 20 min
Dressed – 10 min
Drive Kids to School – 30 min
Drive self to work – 15 min
Greet Co-Workers – 8 min
Read Email – 10 min
Got Coffee – 3 min
Checked Facebook again – 15 min
Bathroom – 6 min
File status check – 47 min
Called Wife – 3 min =)
Played Candy Crush – 32 min
Called Realtor Partner – 6 min
Called Title Rep – 18 min
Set up Tee time for Saturday – 7 min
Checked Facebook again – 27 min
Got water – 3 min
Called another Realtor Partner – 17 min
Called Lead – 37 min
• Assign value to each of the items on your list
• Be honest with yourself
• Assigning value to your activities gives a clear picture of what you
should be focusing on, and what to cut out of your day
• Use a number system to make it easy 1=no value 10=high value
Made Coffee – 12 min=3
Watched News – 30 min=1
Took Dog Out – 15 min=1
Read Emails – 10 min=3
Checked Facebook – 15 min=3
Shower – 20 min=3
Dressed – 10 min=3
Drive Kids to School – 30 min=10
Drive self to work – 15 min=3
Greet Co-Workers – 8 min=3
Read Email – 10 min=5
Got Coffee – 3 min=3
Checked Facebook again – 15 min=3
Bathroom – 6 min=1
File status check – 47 min=6
Called Wife – 3 min =)=2
Played Candy Crush – 32 min=1
Called Realtor Partner – 6 min=10
Called Title Rep – 18 min=9
Set up Tee time for Saturday – 7 min=1
Checked Facebook again – 27 min=3
Got water – 3 min=1
Called another Realtor Partner – 17 min=10
Called Lead – 37 min=10
• You will notice (if you were honest with yourself) that the high value
items are typically the Big Money activities that you do.
• Be honest with yourself
• You can turn a low value item like checking your email into a high
value item……..instead of checking it 6 times a day for 2 or 3 points.
check it twice for 5 points. Twice gives you the same value points and
frees up those precious chunks of time.
• If you choose to do that exercise you are left with the building blocks
for working off of a true time blocked schedule
• Choosing to time block your day can actually give you more of the
time you cherish most
• Time Blocking is a Choice!
• DO NOT let anything interfere with staying on schedule
• If something is important enough to make your schedule it must get
done….period….you can not waiver on this point
• Include time in your schedule to read and react to things that come
up during a time block (schedule flexibility)
• Make your first time block
• The number 1 mistake people make……Trying to jump into time
blocking cold turkey.
• Start with scheduling 2 days a week
• Become proficient on sticking to the schedule on those 2 days
• Once you have accomplished that, then add a 3rd day
• Start your time block by focusing on the Big Money activities
• Give yourself more Read and React time than you need at first.
• Never end your day before you have set up your schedule for the next
day
• Do not allow distractions when in a block of time. Once your focus is
distracted, it takes 20 to 30 minutes to get back into focus
• The key to this working for you is how honest you are in the first step
• Taking short cuts here can lead to the inability to stay on schedule
• Choose to be pro-actively working on your business and stop reacting
to things in your business
It is a choice!!!!