Department of Primary Industries, Parks, Water and Environment
Team Leader (Administration and Systems)
Statement of Duties
Position number:
700533
Award/Agreement:
Tasmanian State Service Award
Classification level:
General Stream Band 4
Division/branch/section:
Natural Cultural and Heritage Division, Wildlife
Management Branch, Administration and Systems section
Full Time Equivalent (FTE): 1.0 FTE
Location:
Hobart
Employment status:
Permanent
Ordinary hours per week:
36.75 hours per week
Supervisor:
Manager, Wildlife Management
Position Objective
The purpose of the role is to: provide, coordinate and supervise efficient and effective
administrative and client services support to the Wildlife Management Branch, including
supervision of administrative support activities, systems and operating procedure
development, financial management and reporting, executive support to committees, and
coordination and preparation of Ministerial and Executive correspondence.
Major Duties

Assist in the management of the Wildlife Management Branch by providing and
coordinating efficient and effective administrative support, including leading and
supervising a team of administrative staff, and providing advice to the Branch on
administrative procedures.
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Provide executive support to the Branch Manager including the management of branch
and project budgets, grants and contracts, records management, branch reporting and
support to projects and committees.

Assist in the preparation of a range of documents, including Ministerial minutes, letters
and briefing papers, and regular branch and project reports.

Coordinate branch input to the development, implementation and continuous
improvement of information systems and associated operating procedures, in particular
for the issue of wildlife permits and licences and provision of information to the public
through the Department web page.

Oversee the timely and accurate preparation, verification and processing of financial and
accounting transactions, including MasterCard and travel, according to Departmental
policies, procedures and guidelines, and legislative and administrative requirements.
Department of Primary Industries, Parks, Water and Environment
Statement of Duties: Team Leader (Administration and Systems)
 Monitor Branch expenditure and provide monthly financial information and advice to the
Branch Manager and Section Leaders to ensure the Branch is managed within budget, and
according to Departmental policies, procedures and guidelines, and legislative and
administrative requirements.

Perform any other assigned duties at the classification level that are within the employee’s
competence and training.
Classification Band Advanced Assessment Point
The classification of this position under the Tasmanian State Service Award provides the
opportunity for its current occupant to advance from Range 1 to Range 2 within the same
Band. Performance requirements at the upper end of the band are expected to be more
challenging and assessment criteria are expected to be more rigorous than those that apply
to normal salary progression. Employees are to have served at least six months at their
current salary level prior to the salary movement and are assessed as meeting the
performance criteria of their Performance Plan to at least a satisfactory level.
Responsibility, Decision-Making and Direction Received
The occupant of the position is responsible for:
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Providing an effective and efficient administrative and systems support service to the
Manager Wildlife Management Branch, and assisting with management of the Branch
budget and ensuring correct administrative and personnel procedures are followed.
The day to day management of licence and permit issuing systems and ensuring guidelines,
systems and processes are applied appropriately.
Providing options and recommendations to resolve complex operational issues and
improve operational effectiveness.
Supervising staff working in a challenging work environment with complex policy and
community liaison functions.
Ensuring a safe working environment by complying with relevant Work Health and Safety
(WHS) legislation, codes of practice and policies, procedures and guidelines issued under
the Department’s WHS Management System.
The decision making and direction received in relation to the role are:

General direction is provided to achieve the required outcomes as operational guidelines,
systems and processes are well understood. Policies, rules and regulations provide a
framework for decision-making in undertaking and integrating the relevant activities of the
work area.

The occupant is expected to set priorities and work programs and manage performance
of section staff.
Knowledge, Skills and Experience (Selection Criteria)
(in relation to the Major Duties)

Well-developed knowledge and experience in the provision of an administrative support
including executive and project management support, financial management, and
Department of Primary Industries, Parks, Water and Environment
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Statement of Duties: Team Leader (Administration and Systems)
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information systems development and support.
The ability to lead, supervise and coordinate staff and the ability to instruct, guide and
mentor staff of varied experience levels, and to make decisions on operational
performance. Demonstrated ability to manage workflows while fostering an effective
team environment.
Highly regarded or highly developed communication and interpersonal skills including
liaison, negotiation and conflict resolution skills, the ability to prepare written reports that
are clear, accurate and concise and in accordance with administrative procedures.
The ability to exercise judgement in the application of policies, rules and regulations and
to apply specialised expertise to resolve complex operational issues OR compiling,
analysing and evaluating complex and unrelated information to maintain and modify
operational performance and service delivery.
Good organisational skills to enable the coordination and management of a variety of tasks
at the same time and the planning and accurate completion of tasks within pre-determined
time frames.
Desirable Qualifications and Requirements
A current motor vehicle driver’s licence.
Department’s Role
The Department of Primary Industries, Parks, Water and Environment (DPIPWE)
is responsible for the sustainable management and protection of Tasmania’s natural and
cultural assets for the benefit of Tasmanian communities and the economy. The Department’s
activities guide and support the use and management of Tasmania’s land and water resources
and protect its natural and cultural environment. The Department is also responsible for
delivering the services that support primary industry development and the protection of the
State’s relative disease and pest-free status.
Under Tasmania’s emergency management arrangements DPIPWE is the management
authority (lead agency) for various aspects of the management of biosecurity emergencies
(includes exotic animal, plant and marine disease and pest emergencies), environmental
emergencies (includes marine pollution spills), fire in national parks and other reserves, floods
from dam failure and sea inundation from storm surge. In regard to those types of emergency
prevention, preparedness and response activities are core business of this agency and
potentially may involve all staff in some way.
The Department’s website at www.dpipwe.tas.gov.au provides more information.
Natural and Cultural Heritage Division
The Natural and Cultural Heritage Division (NCH) provides resource management and
conservation and Aboriginal and historic heritage services to public and private land managers
and other stakeholders.
Department of Primary Industries, Parks, Water and Environment
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Statement of Duties: Team Leader (Administration and Systems)
It is comprised of Aboriginal Heritage Tasmania, Heritage Tasmania and three natural heritage
branches - the Natural Values Conservation Branch, the Policy and Conservation Advice
Branch and the Wildlife Management Branch.
Aboriginal Heritage is responsible for promoting the recognition, protection and management
of Tasmanian Aboriginal heritage, and provides support to the interim Aboriginal Heritage
Council.
Heritage Tasmania supports the Tasmanian Heritage Council in implementing the Historic
Cultural Heritage Act 1995 and promotes and assists the protection and sustainable
management of Tasmania's historic heritage.
The Natural Values Conservation, Policy and Conservation Advice Branch and Wildlife
Management Branches support the conservation and sustainable management of Tasmania’s
natural heritage and natural resources on public and private land.
The Wildlife Management Branch provides management, policy and regulatory expertise
and technical support across the Division and the Department, other Government
Departments, the Parks and Wildlife Service, local government, industry and the community.
This support covers a wide range of specialist fields including wildlife management, wildlife
operations, game management and special projects such as the Save the Tasmanian Devil
Program.
The Branch manages a diverse range of activities and programs in a complex and sensitive
environment in which stakeholders may have strong and opposing views.
Working Environment
Employees work within an environment that supports safe work practices, diversity and equity
with employment opportunities and ongoing learning and development. We are committed
to valuing and respecting each other as colleagues and peers. We value the diverse
backgrounds, skills and contributions of all employees and treat each other and our customers
with respect. We do not tolerate discrimination, harassment or bullying in the workplace.
There is a strong emphasis on building leadership capacity throughout DPIPWE.
The expected behaviours and performance of the Department’s employees and managers are
enshrined in the State Service Act 2000 through the State Service Principles and Code of
Conduct. These can be located at www.dpac.tas.gov.au/divisions/ssmo.
Special Employment Conditions
Some intrastate travel may be required.
Approved by:
Date: 07.03.2017
Department of Primary Industries, Parks, Water and Environment
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