Utility Allowance Estimate
VHDA Certification of Completeness and Accuracy
I, __________________________________________________________, authorized signatory for
________________________________________________________________ (name of property), certify
that the documentation provided in this submission, is complete and accurate. Supporting
documentation includes:
 Cover letter stating utility allowance option and
indicating what utilities residents are responsible for
and any additional administrative fees
 VHDA Certification of Completeness and Accuracy
filled out and signed
 Documents provided by local utility company
supporting estimates for each square footage
 Copy of 90-day notice sent to residents
 Building by Building Utility Allowance Spreadsheet (list
every square footage using a utility allowance (UA))
Local Utility Company Estimate
HUD Utility Schedule Model
Required For Option A and B
 Cover letter stating utility allowance option and
indicating what utilities residents are responsible for
and any additional administrative fees
 VHDA Certification of Completeness and Accuracy
filled out and signed
 Copy of 90-day notice sent to residents
 Building by Building Utility Allowance Spreadsheet (list
every square footage using a UA)
A.
 If the owner completes the HUD Utility Schedule
Model, provide the Excel spreadsheet Model itself
and copies of the current/applicable rates,
schedules, taxes, fees, and riders obtained from the
local utility company(ies)
 $5 per unit review fee (calculated on the required
number of qualified tax credit units in the property)
Or
B.
 If the owner hires a RESNET professional or engineer,
provide a copy of the completed model and, if
requested, supporting rates, schedules, taxes, fees,
and riders
 Owner and RESNET professional or engineer signature
(see page 3) certifying complete and accurate
information for each square footage, and a copy of
the professional’s/engineer’s current Virginia license
1 of 3
3/20/2017
VHDA Certification of Completeness and Accuracy
Energy Consumption Model
Agency Estimate
 Cover letter stating utility allowance option and
indicating what utilities residents are responsible for
and any additional administrative fees
 VHDA Certification of Completeness and Accuracy
filled out and signed
 Owner and RESNET professional or engineer signature
(see page 3) certifying complete and accurate
information for each square footage, and copy of
the professional’s/engineer’s current Virginia license
 Copy of 90-day notice sent to residents
 Building by Building Utility Allowance Spreadsheet (list
every square footage using a UA)
 Cover letter stating utility allowance option and
indicating what utilities residents are responsible for
and any additional administrative fees
 VHDA Certification of Completeness and Accuracy
filled out and signed
 Third-party letter from Viridiant (EarthCraft)
summarizing data for each square footage
 Copy of 90-day notice sent to residents
 Building by Building Utility Allowance Spreadsheet (list
every square footage using a UA)
I understand that VHDA may require additional information to substantiate the estimates
provided herein. I also certify to the following:
1. I have personally reviewed the documentation for each BIN (building identification
number) provided in this estimate.
2. For estimates based on utilities that are sub-metered, tenants only pay for utility
consumption specific to their unit. Administrative fees of $5.00 or less per month may be
charged to the tenants. For administrative fees greater than $5.00 per month, the
difference must be included in gross rent and a utility allowance given and indicated on
the Building by Building Utility Allowance spreadsheet and in the cover letter.
3. Cable television, telephone and internet costs are excluded from utility allowance
calculations.
4. This estimate is based on historical data, preferably from the most recent 12 month
period from only continuously occupied units (50 or more weeks).
5. In the case of new buildings with less than 12 months of consumption data, 12 months of
data, for units of similar size and construction, in the subject’s geographic area was used.
6. Data is not more than 60 days old at the time of this submission.
7. All unit types/square footages in the property are listed on the enclosed Building by
Building Utility Allowance spreadsheet and their correct combined monthly average
utility estimates are listed as well. Any units not included in the estimate have the reason
listed on spreadsheet.
__________________________________________
Owner/Authorized Signatory
2 of 3
______________________________
Date
3/20/2017
VHDA Certification of Completeness and Accuracy
In addition to the owner’s certifications above, if the owner used a RESNET professional or
engineer to complete the HUD Model or determine an Energy Consumption estimate, the owner
and professional/engineer certify the following:
1. The owner and professional/engineer are not related, as defined in IRC section 267(b) or
707(b).
2. If using the Energy Consumption Model it, at a minimum, takes into account specific
factors including, but not limited to, unit size, building orientation, design and materials,
mechanical systems, appliances, and characteristics of the building location.
3. Utility rates are based on local rates and utility supplier(s) for the above-named property
and are no older than the rates in place 60 days prior to the date of this submission.
4. A copy of the professional/engineer’s current Virginia license is attached.
RESNET Professional or Engineer:
_________________________
Printed Name
________________________________
Signature
_________________________
License #
________________________________
Firm Name
___________________
Date
Owner/Authorized Signatory:
_________________________
Printed Name
________________________________
Signature
___________________
Date
Submission to VHDA:
Email:
Forms and documents scanned together in one pdf package (attach the Excel HUD Model to
the email, if applicable) to [email protected]
Or mail:
VHDA
Compliance & Asset Management Dept.
Attention: Mary Hastings
P.O. Box 4630
Richmond, VA 23220-8630
Inquiries regarding utility allowance approvals should be directed to:
Mary Hastings, (804) 343-5666 or [email protected]
3 of 3
3/20/2017