FINANCE COMMITTEE
MINUTES
District Office Conference Room Tuesday, December 9, 2014 5:00 PM
Members Present: Nate Byom, Julie Holman, Brad Peterson, Bryan Tornow, Ron Wilke
Members Excused: Chuck Dockendorff, Kent Summerfield, Steve Tripp
AGENDA ITEM
SUMMARY OF DISCUSSION
ACTION/DECISION
PERSON(S)
RESPONSIBLE/DATE
DUE
Ready Bus Company
contract
Conference call with
Patrick Regan
2 year and 5 year proposals were presented by Patrick Regan of Ready Bus (MN Coaches). Negotiations
resulted in a five year contract, which will be recommended to the school board on 12.17.14. Here is a
summary of the terms:
Board action
December 2014
Ron Wilke
Appendix A (Five Year Contract)
La Crescent-Hokah School District #300
Student Transportation Rate Proposal
Five Year Price Agreement to cover the following school years:
2014-15 thru 2018-19
Base Rates for School Year 2014 - 15
Updated: December 10, 2014
(Rate increases for years 2 through 5 will be based on July C.P.I. prior to new contract year with minimum
increase of 2% and maximum increase of 5%. All rates are based on 174 school days operated per year.)
A. Regular Route Rates (rates are based on a minimum of a 10 regular route bus system):
1. Daily Base Rate Per Route Bus (allows 3 hour daily route time) = $229.69
2. Cost per half-hour over 3.0 daily allowance (1.5 hours AM and 1.5 hours PM) = $38.32
B. Special Education Route Rates (rates are based on a minimum of 2 special education route buses):
1. Daily Base Rate Per Route Bus (allows 3.75 hour daily route time: 1.25 AM; 1.0 Noon; and 1.5 PM)
= $339.90
2. Cost per half-hour over 3.75 hour daily allowance (1.25 hours AM; 1 hour noon and 1.5 hours PM)
= $26.27
3. MN Academy For the Deaf Transportation = $257.50
4. Type III Pricing: $248.05 Daily Rate (2.75 total hours or 1.25 AM and 1.50 PM); plus $24.70 per
1/2 hour over 2.75 hours.
5. Type III Driver only rate = $28.00 per hour with a 2 hour minimum
6. School Bus Driver Aide = $24.00 per hour with a 2 hour minimum
C. Extra-Curricular Trips:
1. Non-Peak Rates: 3 hour minimum = $102.46 plus $28.30 each additional hour; or $1.71 per mile
whichever is greater.
2. Peak Rates (trips that operate during route times): 3 hour minimum = $153.10 plus $32.24 each
additional hour; or $1.71 per mile whichever is greater.
Julie Holman
3.
In-District Shuttles (Band Shuttles) = $47.28 per one-way transfer; $61.80 per roundtrip transfers;
plus mileage rate of $.82 per mile for each shuttle
D. Fuel Escalation Clause:
 The base price for calculation used in the Fuel Escalation Clause will be $2.60 per gallon. The School
District will reimburse Ready Bus Company 100% of cost over the base price/gallon. Ready Bus
Company will reimburse the School District 100% of savings under the base price/gallon after $8,000
in annual savings has been incurred.
E. Other charges/considerations:
1. Snow Days to be paid at 65%.
Levy Certification
The 2014 Pay 2015 levy certification recommendation to the School Board is $2,363,157. This is an increase
of 7.09%, which includes the new board approved operating referendum authority of ~$85/per pupil. This
is 2% less than the proposed levy in September due to state calculation adjustments in the general fund
portion. Last year’s levy was a 7.58% decrease. The overall levy is $24,000 lower than certification two
years prior.
Board action
December 2014
Julie Holman
FY14 audit executive
summary
Julie Holman presented the Executive Summary from the 13-14 audited financial statements. The full
financial statements and summary will be available on the website following the board meeting.
Board action
December 2014
Julie Holman
Revised budget and
forecasting
Julie Holman presented the revised budget summary. Ron Wilke and Julie Holman began review of
forecasting enrollment and financial position. The revised budget will be available on the website and will
be presented to the board at the December meeting. A copy is attached to the minutes.
ongoing
Ron Wilke
14-15 meeting
schedule
2nd Tuesday 5:00pm
(subject to change)
Next meeting Tuesday, January 13, 2015 5:00pm
Julie Holman
FY15 budget as of 11.30.14
audited
BALANCE
6/30/2014
Fund 1 - General
Restricted
403 Staff Development
405 Deferred Maintenance
406 Health & Safety
424 Operating Capital
428 Learning & Development
434 Area Learning Center
438 Gifted & Talented
441 Basic Skills Programs
445 Career and Technical Programs
449 Safe Schools - Crime Levy
Assigned
462 Assigned Fund Balance
Unassigned
422 Unassigned Fund Balance
Total Fund 1
Fund 2 Food Service
Nonspendable
460 Nonspendable Fund Balance Prepaids
Restricted
464 Other Restricted Fund Balance
Unassigned
Total Fund 2
Fund 4 Community Service
Nonspendable
460 Nonspendable Fund Balance - Prepaids
Restricted
431 Community Education
432 ECFE
444 School Readiness
447 Adult Basic Education
464 Other Restricted Fund Balance
422 Unassigned
Unreserved (prior to GASB 54)
Total Fund 4
Fund 7 Debt Service
Restricted
464 Other Restricted Fund Balance
Unassigned
Total Fund 7
Fund 45 Irrevocable Trust OPEB
422 Unrestricted Net Assets
Total Fund 45
Fund 47 Debt Service - OPEB Bonds
Restricted
464 Other Restricted Fund Balance
Unassigned
Total Fund 47
TOTALS FUNDS 01,02,04,07,45,47
75,879
125,623
(14,343)
308,004
1,503
36,510
168,340
25,826
1,817,521
2,544,863
PROJECTED
BUDGET
REVENUES
2014-15
146,521
88,410
72,170
288,406
242,530
219,640
16,333
154,502
15,146
49,640
10,777,143
12,070,441
4,617
PROJECTED
BUDGET
EXPENDITURES
2014-15
(222,400)
(5,200)
(55,467)
(349,282)
(244,033)
(218,165)
(20,318)
(154,502)
(71,776)
(22,834)
TRANSFERS
56,630
(25,826)
(11,777,974)
(13,167,777)
(56,630)
-
(4,617)
302,768
617,800
(699,581)
307,385
617,800
(704,198)
208,833
2,360
247,128
1,475
32,525
195,146
760,060
1,447,527
-
220,987
-
233,202
19,250
34,931
12,834
PROJECTED
BALANCE
6/30/2015
220,987
457,242
74,592
54,133
(503,919)
(60,936)
(52,222)
186,525
32,906
36,842
10,876
23,200
(25,158)
#REF!
300,217
609,167
(642,235)
146,567
692,167
(690,088)
146,567
692,167
(690,088)
-
148,646
685,668
685,668
10,600
10,600
(201,351)
(201,351)
-
494,917
494,917
29,206
163,066
(162,145)
29,206
4,013,906
163,066
14,163,241
(162,145)
(15,567,794)
-
#REF!
267,149
148,646
30,127
-
30,127
2,609,353