Academic Status Report Job Aid
Last Revised Saturday, July 29, 2017
Academic Status Report:
This document holds detailed instructions for using the Academic Status Report (ASR).
If you experience difficulties using the Academic Status Report, please create a case
with the ASU Help Desk or contact your department’s Roster Contact.
Report problems to the help desk
Report problems online: Create case (login required)
Phone 24 hours a day, 7 days a week: 480-965-6500
List of Roster Contacts by department
Step 1 - View your list of your classes:
1) Go to http://www.asu.edu/interactive;
2) Click on Curriculum Management,
3) Click on Faculty Center and
4) Click on Faculty Center on the Registrar’s page. Your list of classes will
appear. The direct link is: http://www.asu.edu/go/facultycenter
5) Click on the academic status report icon for your class.
Notes:
A status report does not have to be entered for all students, only those who are
performing at the D, E or Unsatisfactory level.
Submit your status report during the eight-day open period. Once the period closes, you
cannot make changes to status reports that have been saved. DURING the open period
you CAN change saved status reports. Once the period closes, you are able to VIEW
your data entry at any time.
Only Instructors and their delegates can input to the ASR system.
You are encouraged to use the system in this reporting cycle, even if you did not
participate in the first Academic Status Report earlier in the semester.
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Copyright 2007 – Arizona State University
Academic Status Report Job Aid
Last Revised Saturday, July 29, 2017
STEP 2- Select a Reporting Option
Instructor Name
This picture is the upper part of the ASR screen.
1) Instructions are provided on the screen. They include:
a. Select a reporting option
b. Enter Status Report for those students with a D,E or U status.
c. Save often.
2) The report period for the ASR is shown. Status reports can be entered until
11:59pm on the end date. You can select the previous period from the drop
down box. Previous periods are view only.
3) Select from three choices: - You must select one in order to activate the
grade fields for each student.
a. All Satisfactory – Select this option to pre-populate the grade of S for all
students. You can then go and change the grades of those students who
are rated as unsatisfactory.
1) Instructions
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Copyright 2007 – Arizona State University
2) ASR Report
Academic Status Report Job Aid
Last Revised Saturday, July 29, 2017
b. Letter grade – lets you apply letter grades to each student
c. Satisfactory/Unsatisfactory – lets you apply S/U status to each
student.
Step 3 – Enter Status Report
This is the lower part of the ASR screen, where all of the students are listed. A status
report does not have to be entered for all students, only those who are performing at the
D, E or Unsatisfactory level.
4) Save often
3) Change/ select
reason and action
as desired.
1) View records
2) Put in Grade /
Status
2) Put in a
3)
Recommended
Actionsand
and
Action
Reasons.
Reason.
1) View records – The default is to show 30 students at a time –you can show more by
clicking on the view all link. If there are more than 100 students, you can view 100 at a
time.
Use the Find link at the top of the roster to search for a student by name or student ID.
Click the Find link and enter the student's ID number or a portion of the student's name
in the search box. If the student is found on the roster, they will be brought to the top of
the screen
2) Enter Status Report – If you enter “D”, “E”, or “U” (Unsatisfactory) in the
Grade/Status field, the Recommended Student Action and Reason fields are autopopulated with “Meet with Instructor” and “Poor overall performance” respectively. You
can select a different value in the fields at any time from the drop down lists.
Use the grade/status of EN to report failure due to non-attendance.
3) Recommended Student Action / Reason– For grades of “D”, “E” or “U”, you can
change the default Action / Reason by selecting from the list. You can add more
actions/reasons by clicking the “+” sign.
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Copyright 2007 – Arizona State University
Academic Status Report Job Aid
Last Revised Saturday, July 29, 2017
4) Save - Click the Save button to submit the status report. Status reports can be
entered until 11:59pm on the end date. You do not need to take additional action to
submit your academic status report. Saved entries will be automatically submitted at the
close of this Academic Status Report period for student notification.
PURPOSE:
The Academic Status Reporting system replaces the current early warning / mid-term
reporting system. This new system and process should add a personal touch of
encouragement and attention to students not accustomed to the freedoms of college life.
By integrating the early warning component of the Academic Status Report with followup actions, instructors will see more purpose to the notice and will be more diligent in
sending these notifications.
Both instructors and delegates will be able to submit Academic Status Reports.
There will be two Academic Status Reports (previously known as “early warning” and
“midterm”) per semester. Each reporting period will be 3 days.
The dates that an instructor can submit the Academic Status Report can be found on the
Registrar’s Semester Calendar.
The calendar is under General Information on the Registrar’s website.
http://www.asu.edu/registrar/general/semcal.html
The academic status report icon will display on the screen the first day that the academic
status report period is available. The icon will remain for the duration of the term and
the instructor will be able to view the academic status report information.
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Copyright 2007 – Arizona State University