Automated Data Exchange Documentation
2013-2014 Safety and Discipline Indicators Definitions
Incidents By Action Taken Data Elements (File A): Definitions
Type of Incident: Definitions
Actions Taken: Definitions
Actions by Race/Ethnicity and Gender Data Elements (File B): Definitions
Examples of Reporting
Gun-Free Schools Act (GFSA) Firearm Expulsions: Definitions with Examples
INCIDENTS BY ACTION TAKEN DATA ELEMENTS (FILE A)
School District/BOCES Code: A unique code assigned to a district by CDE. Refer
to School District/BOCES Code table. School District/BOCES Code Table
School Code: A unique code assigned by CDE to a school building. Refer to School
Building Code Table.
No School Safety Data to Report Flag: A school which does not have any
incidents to be reported during the current school year.
Incident Violations: Number of Incidents Reported: The total number of
incidents (not students) to be reported for this specific violation. This will be the sum of
Classroom Suspension/Teacher Removal, In School Suspension, Out of School
Suspension, Expulsion, and Other Action Taken. Only include Referred to Law
Enforcement if no other action is being reported for that incident.
Incident Violations: Classroom Suspension/Teacher Removal: The total
number of incidents (not students) in which the most severe action taken was the
student(s) being suspended from the classroom or removed by the teacher. (See definition
of "classroom suspension/teacher removal" under "Actions Taken".)
Incident Violations: In School Suspension: The total number of incidents (not
students) in which the most severe action taken was the student(s) being suspended in
school. (See definition of "in school suspension" under "Actions Taken".)
Incident Violations: Out of School Suspension: The total number of incidents
(not students) in which the most severe action taken was the student(s) being suspended
out of school. (See definition of "out of school suspension" under "Actions Taken".)
Incident Violations: Expulsion: The total number of incidents (not students) in
which the most severe action was the student(s) being expelled. (See definition of
"expelled" under "Actions Taken".)
Incident Violations: Referred to Law Enforcement: The total number of
incidents (not students) in which the student(s) were referred to law enforcement. If the
incident was referred to law enforcement, indicate the most serious action taken (e.g.,
suspension, expulsion) in addition to the referral to law enforcement. Law enforcement
referrals will not be counted in the total incident count unless law enforcement referral is
the only column checked. (See definition of "referred to law enforcement under "Actions
Taken".)
Incident Violations: Other Action Taken: The total number of incidents (not
students) in which the most severe action taken to the student(s) is not included as a data
field type. Less serious disciplinary actions such as warnings, Saturday school, sent to the
office, detention for three tardies, etc. are not to be included in the "Other" column.
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TYPE OF INCIDENT
Drug Violations. Use, possession, or sale of drugs or controlled substances on
school grounds, in school vehicles, or at school activities or sanctioned events.
Alcohol Violations. Use, possession or sale of alcohol on school grounds, in school
vehicles, or at school activities or sanctioned events.
Tobacco Violations. Use or possession of tobacco products on school grounds, in
school vehicles, or at school activities or sanctioned events.
1st, 2nd Degree or Vehicular Assaults: Commission of an act on school grounds
that if committed by an adult, would be considered First Degree Assault, as described in
Section 18-3-202, C.R.S., Second Degree Assault, as described in section 18-3-203,
C.R.S., or Vehicular Assault, as described in Section 18-3-205, C.R.S.
Clarification: In keeping with the requirements of C.R.S. 22-32-109.1(b)(IV)(F),
this category includes acts considered first and second degree assault, as defined
by state statutes or municipal ordinances, but does not include acts considered
third degree assault, (22-32-109.1(2) (b) (IV) (F) (C.R.S.). Fights and other third
degree assaults in violation to the local code of conduct should be reported in the
"3rd Degree Assaults/Disorderly Conduct" category. If unsure what type of event
constitutes which degree assault, consult the language of the cited state statutes,
and contact the school district’s legal counsel, local law enforcement officials or
municipal attorneys for assistance.
18-3-202. Assault in the First Degree.
(1) A person commits the crime of assault in the first degree if:
(a) With intent to cause serious bodily injury to another person, he causes
serious bodily injury to any person by means of a deadly weapon; or
(b) With intent to disfigure another person seriously and permanently, or
to destroy, amputate, or disable permanently a member or organ of his
body, he causes such an injury to any person; or
(c) Under circumstances manifesting extreme indifference to the value of
human life, he knowingly engages in conduct which creates a grave risk of
death to another person, and thereby causes serious bodily injury to any
person;
Refer to the statute for more specifics about assaults against peace officers, fire
fighters, employees of the court and detention centers, or other youth service
providers. First degree assault is almost always a felony.
18-3-203. Assault in the Second Degree.
(1) A person commits the crime of assault in the second degree if:
(a) Repealed.
(b) With intent to cause bodily injury to another person, he or she causes
such injury to any person by means of a deadly weapon; or
(c) With intent to prevent one whom he or she knows, or should know, to
be a peace officer or firefighter from performing a lawful duty, he or she
intentionally causes bodily injury to any person; or
(d) He recklessly causes serious bodily injury to another person by means
of a deadly weapon; or
(e) For a purpose other than lawful medical or therapeutic treatment, he
intentionally causes stupor, unconsciousness, or other physical or mental
impairment or injury to another person by administering to him, without
his consent, a drug, substance, or preparation capable of producing the
intended harm;
18-3-205 VEHICULAR ASSAULT
(1) (a) If a person operates or drives a motor vehicle in a reckless manner,
and this conduct is the proximate cause of serious bodily injury to another,
such person commits vehicular assault.
(b) (I) If a person operates or drives a motor vehicle while under the
influence of alcohol or one or more drugs, or a combination of both
alcohol and one or more drugs, and this conduct is the proximate cause of
a serious bodily injury to another, such person commits vehicular assault.
This is a strict liability crime.
Refer to the statute for more specifics about assaults against peace officers, fire
fighters, employees of the court and detention centers, and other youth service
providers.
3rd Degree Assaults/Disorderly Conduct: Commission of an act on school
grounds that, if committed by an adult would be considered third degree assault, as
described below in section 18-3-204, C.R.S., or Disorderly Conduct, as described below
in section 18-9-106 (1) (d), C.R.S. referring to fights.
Note: In keeping with legislative intent, if the behavior fits these descriptions, report
them even if no police report or charges were filed.
18-3-204. Assault in the third degree.
A person commits the crime of assault in the third degree if he knowingly or
recklessly causes bodily injury to another person or with criminal negligence he
causes bodily injury to another person by means of a deadly weapon. Assault in
the third degree is a class 1 misdemeanor.
18-9-106. Disorderly conduct.
Statute text
(1) A person commits disorderly conduct if he or she intentionally, knowingly, or
recklessly:
(d) Fights with another in a public place except in an amateur or
professional contest of athletic skill; or
Dangerous Weapons. Carrying, bringing, using or possessing a dangerous weapon
on school grounds, in school vehicles, or at school activities or sanctioned events without
the authorization of the school or the school district. A firearm, whether loaded or
unloaded, or a firearm facsimile that could reasonably be mistaken for an actual firearm;
any pellet or BB gun or other device, whether operational or not designed to propel
projectiles by spring action or compressed air; a fixed blade knife with a blade that
measures longer than three inches in length or a spring-loaded knife or a pocket knife
with a blade longer than three and one-half inches; or any object, device, instrument,
material, or substance, whether animate or inanimate, used or intended to be used to
inflict death or serious bodily injury.
Clarification: The rules provide the Colorado Statutory definition for a
dangerous weapon that is set forth in state law for the grounds for suspension and
expulsion of students (22-33-106(1)(d)(II), C.R.S.) All incidents in which a student
is disciplined for carrying, bringing, using or possessing a dangerous weapon
should be reported in this category. Under Colorado Law, firearms lawfully
stored inside a vehicle on school property must be included here instead of in the
Gun-Free Schools section.
Robbery. Commission of an act on school grounds that, if committed by an adult,
would be considered robbery. Robbery is a class four felony.
18-4-301. Robbery.
(1) A person who knowingly takes anything of value from the person or presence
of another by the use of force, threats, or intimidation commits robbery.
Example: A 12-year old student approaches another student on the
playground and in a very threatening manner demands the younger
student’s lunch money. When the student refuses to hand over the money,
the older student pushes the younger student to the ground and forcefully
takes the money from his shirt pocket. This would be considered a
robbery because a thing of value (the lunch money) was taken from the
person (his shirt pocket) by the use of force (pushing to the ground.)
Other Felonies. Commission of an act on school grounds that, if committed by an
adult, would be considered a felony.
Clarification: Any incident for which a student is disciplined which would be
considered a felony if committed by an adult, shall be reported in the "other
felonies" category except those related to, and already reported under, substance
abuse, assault, dangerous weapon or robbery.
Disobedient/Defiant or Repeated Interference. Being willfully disobedient or
openly and persistently defiant OR REPEATEDLY interfering with the school’s ability
to provide educational opportunities to and a safe environment for other students.
Detrimental Behavior. Behavior on or off school property that is detrimental to the
welfare or safety of other students or of school personnel, including behavior that creates
a threat of physical harm to the student or to other students.
Destruction of School Property. Willful destruction or defacement of school
property.
Other Violations of Code of Conduct. Other violations of the Local Board of
Education’s code of conduct that resulted in suspensions, expulsions or resulting referrals
to law enforcement, not already reported in above categories. These violations may or
may not be documented in a student’s record (22-32-109(1) (2) (B)).
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ACTIONS TAKEN
Classroom Suspension/Teacher Removal. Removal from the classroom in
accordance with Local Board Policy. Include in this column only incidents where the
teacher removal process provided by C.R.S. 22-32-109.1(2) (a) (II) was followed (including
contacting the parent or guardian, having a student-parent-teacher conference and if the
second removal, developing a behavior plan). Other in school suspensions should be
reported in the "In School Suspension" column.
In School Suspension. Student suspended from classroom to another location in the
school in accordance with Local Board Policy. Do not report any incidents that followed
the teacher removal process provided by C.R.S. 22-32-109.1(2) (a) (II) in this column. They
should be reported in the "Classroom Suspension/Teacher Removal" column.
Out of School Suspension. Student suspended from school grounds in accordance
with Local Board Policy.
Expulsion. Student expelled in accordance with Local Board Policy. Expelled students
who are on abeyance should be included in this action taken category because the most
serious action taken is expulsion.
Referred to Law Enforcement. Includes situations in which a student was referred to
a school resources officer; a police report was filed; and/or police were called, but no report
was filed.
Clarification: If the incident was referred to law enforcement, indicate the most serious
action taken (e.g., suspension, expulsion, etc) in addition to the referral to law
enforcement. Law enforcement referrals will not be counted in the total incident count
unless law enforcement referral is the only column checked.
Other. Only include other extremely serious disciplinary actions according to local
board policy. Less serious disciplinary actions such as warnings, Saturday school, sent to
the office, detention for three tardies, etc. are not to be included in the "Other" column.
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ACTIONS BY RACE/ETHNICITY AND GENDER DATA ELEMENTS (FILE
B)
School District/BOCES Code: A unique code assigned to a district by CDE. Refer to
School District/BOCES Code table. School District Code Table
School Code: unique code assigned by CDE to a school building. Refer to School
Building Code Table.
No School Safety Data to Report Flag: A school that does not have any incidents to
be reported during the current school year.
Federal Race/Ethnicity Reporting Category*, Gender*, Classroom
Suspension/Teacher Removal: The total number of students (not incidents) that are in
this Federal Race/Ethnicity Reporting Category, gender category, which were removed by
the teacher or suspended from the classroom. If a student was removed or suspended
multiple times, each time is included in the count.
Federal Race/Ethnicity Reporting Category*, Gender*, In School Suspension:
The total number of students (not incidents) that are in this Federal Race/Ethnicity
Reporting Category,, gender category, which were suspended in school. If a student was
suspended multiple times, each time is included in the count.
Federal Race/Ethnicity Reporting Category*, Gender*, Out of School
Suspension: The total number of students (not incidents) that are in this Federal
Race/Ethnicity Reporting Category,, gender category, which were suspended out of school.
If a student was suspended multiple times, each time is included in the count.
Federal Race/Ethnicity Reporting Category*, Gender*, Expulsion: The total
number of students (not incidents) that are in this Federal Race/Ethnicity Reporting
Category,, gender category, which were expelled from school. If a student was expelled
multiple times, each time is included in the count.
Federal Race/Ethnicity Reporting Category*, Gender*, Referred to Law
Enforcement: The total number of students (not incidents) that are in this Federal
Race/Ethnicity Reporting Category,, gender category, which were referred to law
enforcement. If a student was referred to the law enforcement multiple times, each time is
included in the count.
Federal Race/Ethnicity Reporting Category*, Gender*, Other Action Taken:
The total number of students (not incidents) that are in this Federal Race/Ethnicity
Reporting Category,, gender category, in which another action was taken that is not listed.
Each other action is included, even if a student would be counted multiple times.
Federal Race/Ethnicity Reporting Category*, Gender*, Unduplicated Total
Count of Students: Provide an unduplicated count of students involved in incidents
reported on both Safety and Discipline tables. Regardless of how many times a student
appears in the Action Taken columns to the left, only count this student once in the
unduplicated total on the Actions by Race/Ethnicity and Gender Table.
Federal Race/Ethnicity Reporting Category*, Gender*, Habitually Disruptive
Students: The total number of students in this Federal Race/Ethnicity Reporting
Category,, gender that were declared habitually disruptive and expelled. A child who has
been suspended pursuant to 22-33-106(1) (A) (B) (C) or (D) of this subsection (1) three
times during the course of the school year for causing a material and substantial disruption
in the classroom, on school grounds, on school vehicles, or at school activities and events
because of behavior that was initiated, willful and overt on the part of the child.
Clarification: Include only students who have been declared Habitually
Disruptive. Each of the suspensions which caused a "material and
substantial" disruption that led to this expulsion will be reported separately
in the appropriate incident category. The final suspension leading to an
expulsion should be recorded only once under the "Pupils Expelled" column
as the expulsion was the most serious action taken as a result of the third or
final incident.
*Report each student only in one gender and one Federal Race/Ethnicity
Reporting Category.
Student Total Days Attended: The aggregate numbers of whole and partial days the
students have attended school for the current school year. It is calculated by adding the
number of days each student attended (full and partial days) in the current school year.
Student Total Days Excused Absent: The aggregate number of whole and partial
days students had excused absences (out of school), for the current school year. Absence
due to a suspension is excused. (A student that is tardy is not considered to be absent.)
Student Total Days Unexcused Absent: The aggregate number of whole and partial
days students were absent (out of school), without being excused from a parent/guardian
for the current school year. (A student that is tardy is not considered to be absent.)
Student Total Days Possible: The aggregate number of whole and partial days
students would have attended school if there had been no absences for the current school
year. It is calculated by adding the number of days that each student was enrolled in the
current school year. Expelled students are included until date of expulsion. This number
should be the sum of Total Days Attended, Total Days Excused Absent and Total Days
Unexcused Absent.
Habitually Truancy Count: Four or more days in one month (A): The
unduplicated count of Habitually Truant students who are at least the age of six on or before August
1 of the year in question and under the age of seventeen years having four total days of Unexcused
Absences from public school in any one calendar Month; calculated by the sum of Unexcused
Absences converted to days and fractions of days.
Habitually Truancy Count: Ten or more days in one school year (B):
The
unduplicated count of Habitually Truant students who are at least the age of six on or before August
1 of the year in question and under the age of seventeen years having ten or more total days of
Unexcused Absences, but never accumulated four or more total days of Unexcused Absences from
that public school in any one calendar month; calculated by the sum of Unexcused Absences
converted to days and fractions of days.
Habitually Truancy Count: Met Both Conditions (A & B):
The unduplicated
count of Habitually Truant students who are at least the age of six on or before August 1 of the year
in question and under the age of seventeen years four or more total days of Unexcused Absences
from the reporting public school in any one calendar Month and also accumulated ten or more total
days Unexcused Absences from the same public school during the Reported School Year; calculated
by the sum of Unexcused Absences converted to days and fractions of days.
Length of School Year -- A four-digit field (three digits with one digit to the right of an
implied decimal point) which indicates the number of whole and partial days your school is in
session for the current school year. This is the actual number of days when students are
present. Valid values are between 130 (coded as 1300) and 245 (coded as 2450) days. This field
is REQUIRED and, if left blank, will result in a FATAL error which will stop all processing of
your file.
EXAMPLES OF REPORTING
Two White male students are involved in a fight (second degree assault).
Colorado statute dictates that these students be expelled. The count of incidents
placed in the "1st, 2nd Degree or Vehicular Assaults" row should be one under the
"Expelled" column on the Incident Table. On the Race/Ethnicity and Gender Table
the count of two students involved would be placed in the "White Male" row under
the "Expulsions" column. The "Unduplicated Total Count of Students" would be
two in the "White Male" row.
Two Hispanic male students are involved in a fight (third degree assault). Local
board policy dictates that these students receive an in school suspension. The count
of incidents placed in the "3rd Degree Assaults/Disorderly Conduct" row should be
one under the "In School Suspension" column on the Incident Table. On the
Race/Ethnicity and Gender Table the count of two students involved would be
placed in the "Hispanic Male" row under the "In School Suspensions" column. The
"Unduplicated Total Count of Students" would be two in the "Hispanic Male" row.
One Asian female student is caught drinking alcohol in school on two separate
occasions. The young lady is suspended for the first incident and expelled for the
second according to local board policy. The count of incidents would be two, one
placed under the "Out of School Suspension" column and one under the
"Expulsion" column on the Incident Table. The count by race/ethnicity would be
one for an "Asian Female" under "Out of School Suspensions" and one in the
"Asian Female" row under "Pupils Expelled". However, this student would only be
counted one time in the "Unduplicated Total Count of Students" column in the
"Asian Female" row.
One Black male is disciplined for a behavior problem. First he received a
suspension for verbally threatening his classmates; secondly he was suspended for
repeatedly being defiant in classes; and suspended a third time for a fight (third
degree) with his buddies; all carried out according to local board policy. The student
and his parents have been notified in writing of each suspension counted toward
declaring the student as habitually disruptive and have been notified of the
definition of "habitually disruptive student" and the mandatory expulsion of such
students. On the Incident Table this student will be represented twice in the "Out of
School Suspension" column, once under "Disobedient/Defiant or Repeated
Interference" and once under "Detrimental Behavior". He will be counted once
under "Expulsion" in the "3rd Degree Assaults/Disorderly Conduct" row since his
third suspension was a fight that ultimately led to his expulsion. On the
Race/Ethnicity and Gender Table the count in the "Black Male" row under the
"Out of School Suspensions" column is two, and the count is one under the "Pupils
Expelled" column. However, this student is counted only once in the "Unduplicated
Total Count of Students" column and also once in the "Habitually Disruptive
Students" column.
One American Indian female student is caught vandalizing school property on
two separate occasions. The student is suspended for both incidents according to
local board policy. The count of incidents would be two, both placed under the "Out
of School Suspension" column on the Incident Table. The count by race/ethnicity
would be two for an "American Indian Female" under "Out of School
Suspensions". However, this student would only be counted once in the
"Unduplicated Total Count of Students" column in the "American Indian Female"
row.
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GUN-FREE SCHOOLS ACT (GFSA) FIREARM EXPULSION TABLE
Note: Expulsions reported in this data are a subset of Dangerous Weapon Expulsions
reported in the incident information. Do not include firearms that are lawfully stored
inside a locked vehicle on school property under the Gun-Free Schools Act (GFSA)
Firearm Expulsions table although they are included under the School Safety/Discipline
and School Safety/Ethnicity tables under Colorado law. Expulsions under these
circumstances are exempted from the Gun-Free Schools Act.
TYPE OF FIREARM
Handgun. A firearm which has a short stock and is designed to be held and fired
by the use of a single hand; and any combination of parts from which a firearm
described previously can be assembled as defined in Title 18 United States Code
921(a).
Rifle/Shotgun. A rifle is a weapon designed or redesigned, made or remade, and
intended to be fired from the shoulder and designed or redesigned and made or
remade to use the energy of an explosive to fire only a single projectile through a
rifled bore for each single pull of the trigger. A short-barreled rifle is a rifle having
one or more barrels less than sixteen inches in length and any weapon made from a
rifle (whether by alteration, modification, or otherwise) if such weapon, as modified,
has an overall length of less than twenty-six inches as defined in Title 18 United
States Code 921(a).
A shotgun is a weapon designed or redesigned, made or remade, and intended to be fired
from the shoulder and designed or redesigned and made or remade to use the energy of an
explosive to fire through a smooth bore either a number of ball shot or a single projectile
for each single pull of the trigger. A short-barreled shotgun is a shotgun having one or
more barrels less than eighteen inches in length and any weapon made from a shotgun
(whether by alteration, modification or otherwise) if such a weapon as modified has an
overall length of less than twenty-six inches as defined in Title 18 United States Code
921(a).
Other Firearm. Definition of "other firearms" according to the Gun-Free Schools Act
Firearms other than handguns, rifles or shotguns as defined in 18 USC 921. According to
Section 921, the following are included within the definition:
-- any weapon (including a starter gun) which will or is designed to or
may readily be converted to expel a projectile by the action of an
explosive;
-- the frame or receiver of any weapon described above;
-- any firearm muffler or firearm silencer;
-- any destructive device, which includes:
(a) any explosive, incendiary, or poison gas
(1) Bomb,
(2) Grenade,
(3) Rocket having a propellant charge of more than four
ounces,
(4) Missile having an explosive or incendiary charge of
more than one-quarter ounce,
(5) Mine, or
(6) Similar device
(b) any weapon which will, or which may be readily converted
to, expel a projectile by the action of an explosive or other
propellant, and which has any barrel with a bore of more than
one-half inch in diameter
(c) any combination or parts either designed or intended for
use in converting any device into any destructive device
described in the two immediately preceding examples, and
from which a destructive device may be readily assembled.
(Note: This definition does not apply to items such as toy guns, facsimilies, cap guns, beebee guns, and pellet guns.)
Total. Aggregate number of expulsions across the three firearm type categories.
Gun-Free SchoolS Act (GFSA) Firearm Expulsions Questions
A.
Number of students who brought or possessed firearms at school. Total number of
students who brought or possessed firearms at school. Please note A= B1 + B2 + B3
+ B4.
B1.
Number of students expelled for firearms brought to or possessed at school. This
number will be a subset of column A. Please note A= B1 + B2 + B3 + B4 and B1=
C1 + C2.
B2.
Number of students resulted in a disciplinary action other than expulsion (i.e.
suspension, classroom removal, etc) for firearms brought or possessed at school.
This number will be a subset of column A. Please note A= B1 + B2 + B3 + B4.
B3.
Number of students resulted in another type of removal from school not listed above
(i.e. death, incarcerated, etc) for firearms brought or possessed at school. This
number will be a subset of column A. Please note A= B1 + B2 + B3 + B4.
B4.
Number of students not disciplined for firearms brought or possessed at school.
This number will be a subset of column A. Please note A= B1 + B2 + B3 + B4.
C1.
Number of students expelled for less than the mandatory one calendar year term.
Of the expulsions reported in column B1, report how many were shortened to a term less
than the mandatory one calendar year term. Please note: B1=C1 + C2.
C2. Number of students expelled for the mandatory one calendar year. Of the expulsions
reported in column B, report how many were given the mandatory one calendar year term.
Please note: B1=C1 + C2.
D1. Number of students expelled for less than the mandatory one calendar year that
resulted in a referral to an alternative school or program. Of the expulsions reported in
column C1, report how many resulted in a referral of the student to an alternative school
or program. Please note: D1 ≤ C1.
D2. Number of students expelled for the mandatory one calendar year term that resulted
in a referral to an alternative school or program. Of the expulsions reported in column C2,
report how many resulted in a referral of the student to an alternative school or program.
Please note: D2 ≤ C2.
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2013-2014 GFSA Data Collection Flowchart
Top Contents ADE
Automated Data Exchange Documentation - Safety & Discipline Indicator Collection
Narrative
Last Modified: 03/30/2013
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