DOSSIER PREPARATION
MENTORING PROGRAM
Session #2
June 9
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Review “Who am I”, CV, External Reviewers
Levels of Review
Dossier Sections
Statement of Endeavors
Supporting Material
Getting Started
Putting Together the Dossier: Tips and
Strategies
“Top 5 Tips”
Teaching Section (hold off until next week)
REVIEW
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Who Am I Statement (Summary of
Professional and Academic
Contributions)
CV
External Reviewers
Criteria
Chair Consultation
Timeline
Action and Review Process
Jun-Aug
Faculty notify Chair of intent to apply; submit names of possible external reviewers
Oct 2
Application due to Department Chair
Oct-Nov
Department Personnel Committee (DPC) Review
Department Chair Review
Nov
Appointment, Promotion, Tenure Committee (APTC); school-wide review; advisory
to Dean
Dec
Dean Review (Dean notifies applicant of negative review up until his level of review)
Jan
Tenure, Promotion Review Committee (TPRC); university-wide review
Feb-Mar
Manoa Chancellor Review; Applicants notified of any negative recommendation
April
President forwards recommended approved list to Board of Regents (BOR)
May
BOR formally approve list; Applicants notified of final outcome
Jul 1
Tenure effective
Aug 1
Promotion effective
Review Process – Notifications and Negative
Recommendations
(refer to 2015-2016 Criteria/Guidelines)
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All applicants notified by Vice Chancellor’s Office of
TPRC recommendation (late-Feb to mid-Mar)
Negative recommendations
 Notified by Dean after Dean’s review (Dec)
 Notified by Vice Chancellor’s Office after TPRC
review (late-Feb to mid-Mar)
 Rebuttal process – faculty may review dossier
and submit rebuttal within 10 days
 Dossier reviewed again by TPRC (if TPRC vote
is negative); otherwise goes directly to
Chancellor
What is a Dossier?
2 main parts (to be completed by applicant):
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UH Promotion and Tenure Application Form
(form-fillable online)
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Statement of Endeavors and Supporting
Materials
(information you include in this section will be
dependent upon your faculty series and
academic/professional work that you do)
Application Parts 1-4
(To be completed by applicants)
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Part
Part
Part
Part
1:
2:
3:
4:
Employment Details
Criteria and Guidelines
Credentials and Experience
Endeavors
Application Parts 5-9
(To be completed by reviewers)
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Part 5 – Departmental Assessment
(DPC and Dept Chair)
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Part 6 – Dean’s Assessment
Part 7 – TPRC Assessment
Part 8 – Request to Examine Dossier
(for negative recommendations only)
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Part 9 – Chancellor’s Recommendation
Reviewers at each level will insert their
written assessment and recommendation
(vote) into your dossier.
Part 4
(material to be included dependent upon your faculty series)
Statement of Endeavors
 Instructional Activities
 Research/Scholarly Activities
 Service Activities
 Other (such as Clinical Activities)
Supporting Materials
 Teaching Evaluations
 Bibliography
 Peer Evaluations of Contributions
 Other
Part 4-1: STATEMENT OF ENDEAVORS
(Refer to Page 17 of the Criteria/Guidelines and
Page 4.1 in Application)
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Narrative section of dossier
Expand upon your “Who am I” statement
Typical areas to address (Teaching,
Research, Service, and Clinical – as
applicable)
Categories to address dependent on faculty
classification (I, R, M, S, B), refer to
application for specific areas to address –
use appropriate Page 4.1
Recommended length up to 9 pages total
Suggestion: 1-3 pages per area to address
12 point font size
Guide reviewers to Supporting Materials
Statement of Endeavors
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Narrative summary
 Personal statement of your unique aspects
and special significance of accomplishments
and value in the areas of teaching,
research, service, clinical (as applicable).
 Analysis of your activities since your last
promotion or initial hire.
 Direct it towards readers who are not in
your field.
 Clearly state how you meet all applicable
criteria.
 Tenure applicants should include a
statement of future plans and future value
to the University and your field.
Part 4-2: Supporting Materials
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Include material appropriate to your
faculty classification and to each section
(Teaching, Research, Service, Clinical –
as applicable)
Such as:
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Teaching evaluations
Bibliography
Peer evaluations of contributions
Service record
Other: clinical activities
Getting Started: “4 Folders”
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Teaching
Research/Scholarship
Service
Clinical (as applicable)
File material in these folders and update
them frequently for easy reference.
Getting Started
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Select best material from your “4 Folders”
Material to be included is based on categories
dependent upon your faculty series
(I, I-M, R, S, B, etc)
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Save the rest in a box or file (to be readily
available incase asked for)
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Material and narrative should specifically
relate to how you meet the criteria
Look at dossier samples for examples
Putting Together the Dossier
(refer to Pages 16-22 of the Criteria/Guidelines)
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Use binder (may be printed double-sided)
Make sure your name appears (on upper
right corner) of all pages
Page number each page (at bottom
center) accordingly
Left hand margin should be set at 1-1/2”;
all other margins should be set at 1”
Use 12 point font size (recommend sans serif
font such as Arial)
Putting Together the Dossier:
Recommended organization tips and strategies
Make it easy for reviewers to
read your dossier!
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Tab dividers for each section
Table of contents before each Supporting
Materials section
Summaries: tables, charts, graphs
Reference page numbers in Statement of
Endeavors narrative to direct readers to
corresponding information in Supporting
Material section
JABSOM’s Top 5 Tip List
(refer to handout)
1.
2.
3.
4.
5.
Do not assume others will
understand
Publication Impact vs. Journal
Impact
Summarize your Accomplishments
Quality over Quantity
Make the Reviewer’s Job Easy!
TO DO BEFORE NEXT SESSION:
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Send list of 3-5 external reviewers to your
Department Chair
Email CV and draft of “Who am I”
summary to: Lori Emery for mentor
feedback
Start going through Teaching, Research,
Service and Clinical “folders” and begin
selecting material to possibly include in
your dossier
NEXT SESSION JUNE 16