BIFM Education Sector Forum
Steering Committee Minutes
Date of Meeting:
10th March 2005
Time:
Place of Meeting:
BPP Malpas, 9th Floor, Holborn
Towers, 137 High Holborn,
London, WC1V 6PW.
Minutes By: Barry Dickinson
Present:
Apologies
Jane Wiggins
Fides Matzdorf
14:00
Sue Lockett
Martin Pritchett
Barry Dickinson
BPP Malpas
Sheffield Hallam Graduate Management
School, Higher Education FM Forum
Richmond Upon Thames College
Association of Colleges
DM Consulting
Chair
RIKCo and HE FM
liaison
PR member
AOC & MS* liaison
Secretary
Paul Davies
Simon Haste
Mel Barlex
Mike Hall
Guildford College
St Catherine’s School
University of Westminster
Kingham Hall Trust
Deputy Chair
PSE liaison#
AUDE liaison
ISBA liaison
Note: Subsequent actions taken in italics
Action
1.0
Introductions & Apologies
Apologies received from Paul Davies, Simon Haste and Mike Hall. Sue
Lockett was welcomed to her first meeting
2.0
Previous Minutes
2.0 – Previous minutes action points still outstanding
4.4 – Letters of Appointment for committee members. JW advised
still in slow process but will chase BIFM HQ.
4.5 – Confirmation of Tony Smith as AUDE (North) Liaison.
Agreed in principal- JW to confirm
5.2 – Velcro supported panels for BIFM display boards. JW to
enquire if BIFM HQ will obtain promotional panels for SIGs and SFs
5.4 - Closed
8.1 - Closed
3.1 – Copies of TORs for committee members sent with last minutes Closed
4.3 – Voting for main board membership - Closed
4.4 – Copies of council minutes – apology from JW but in view of their
bulky nature, JW will précis and issue to committee (secretaries note:
attached)
4.5 – Education forum members list – revised and re-issued. BD & MP to
meet to discuss passing contact to MP see 9.1 below.
5.3 – Business plan point 1 - Closed
5.3 – Business plan point 3 – KPIs. All to review website and comment to
centre direct
5.3 – Business plan point 4&5 – Reading Innovation Hub. Await meeting
with Jo Clough/MP. International activities of AOC outstanding (see also
9.4 below)
5.3 – Business plan point 4&5 – UWE Innovation focus outstanding
5.3 – Business plan point 4&5 – ISBA overseas activities – outstanding
6.2 - Closed
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JW
JW
JW
JW
BD/MP
ALL
MP
FM
MH
6.3 – John Stenhouse to be approached for shadow committee – outstanding
but see 5.2 below. JW will invite John Stenhouse to meeting in Blackburn
on 13th April.
6.5 – Closed
6.6 - Closed
6.7 - Closed
6.8 – Virtual discussion forum. JW advised that the new BIFM website was
to go live over next 6-weeks. New website contains facility for each sector
forum to host its own discussion forum. Closed
7.1 - Closed
8.1 - Closed
8.2 - Closed
8.3 - Closed
9.1 – JW to investigate links with CIPD to pursue how the HR aspects in
the FM roles in our sector can be supported – outstanding
3.0
3.1
Membership & Roles on the Committee
JW advised that the BIFM Membership Services Committee is looking at
making membership benefits clearer to members and potential members.
Any committee members that has any views on the clarity of membership
benefits to pass them to MP for sending to the HQ and main committee.
JW
JW
All
JW also advised that the BIFM were considering the outsourcing of the
management of membership benefits to a professional benefits organisation.
3.2
4.0
4.1
4.2
4.3
4.4
4.5
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JW advised that within Education in BIFM there are 8 Fellows of which
only 1 is engaged with the forum. MP to investigate how to engage more
fellows.
SL took up her role on committee to champion our publicity and PR. Some
of the pages within FM World are controlled by the BIFM through Richard
Byatt whilst the majority are managed by the Editor of publication. SL to
contact Richard to establish criteria for deciding if our news comes into the
BIFM pages or in the general magazine. Sue to chase details of when the
feature on our SF is planned, so that we can ensure we have up to date news
and pictures to maximise this opportunity.
Report to & from Member’s Council
Peter Cordy has been successfully nominated as the new Deputy Chair of
BIFM for the next 2 years taking over from Lucy Jeynes, in September
2005
The RIKCo committee are organising a new series of “Good Practice”
guides similar and updated to the ones issued by BIFM many years ago. All
members asked to nominate potential experts; subjects; ideas; authors or/
and contributors. Measurement Protocol is one of the first, with an update
on Catering also in draft stage.
Stephen Bennett has been appointed as the Knowledge Director with effect
from 17th January 2005. BD to copy him in on the minutes and Agenda for
the next meeting (Secretaries Note: done)
There was discussion at recent Members Council on what were the top 3
issues in FM / BIFM, described as follows:
1 – Volunteers – as a membership organisation are we expecting
too much from our volunteers?
2 – What are the top 5 issues facing our FMs?
3 – How strategic is FM?
BIFM training together with Action Energy has a remit from the Office of
MP
SL
All
BD
4.7
4.8
5.0
5.1
5.2
5.3
the Deputy Prime Minister (ODPM) to role out a training programme on
environmental and sustainability issues as part of the changes in building
regulations, Part L...
RIKCo are hosting a half day workshop in London on 6th April on how the
SIGs and SFs are working (or not) and what is needed by them from the
parent committee and BIFM generally to make them viable. JW is due to
attend. This is our opportunity to get our concerns aired formally, so please
send comments to JW by 4th April.
The next Members Council is on 2nd June. JW cannot attend, and a
representative for our SF is needed. Location in the City, starting at 09.30,
ending with buffet at 13.00. Expenses for transport / travel will be met.
Volunteer required please.
Events and Activities
Support to the 2005 BIFM Annual Conference. Conference running 18th to
20th April 2005 in Cambridge. JW put forward ideas for debate in Fringe
section but they were overwhelmed with suggestions. JW is expecting as
Chair of Ed SF to host the Education workshop – John McBryde’s talk on
the Building Schools for Future and PFI agenda.
Northern Meetings/Events – JW and Bob Davey (active member of North
Region) to attend Independent Schools Network event on 13th April in
Blackburn to pursue the organisation of a northern branch of the Education
Sector Forum. List of those in this part of the world required.(Secretaries
Note: Our list passed to BIFM centre for checking and return with other
potential members)
Hosts for future events/forums/committee meetings. BD advised that in
response to his membership update he had generated a list of members that
would be interested in providing space and sponsorship for future meetings
and events. Their names and offer has been added to the second tab of the
membership list and circulated to all committee members for information.
ALL
ALL
JW/BD
Format for our next series of meetings was discussed and it was agreed that
for our next meeting we should try to hold the committee meeting in the
afternoon followed by a sector membership meeting afterwards (starting at
around 5pm). It was thought that the host might like to give a presentation
their particular problems followed by a specialist speaker on one of the top
10 FM issues rounded off by a BIFM speaker. The meeting could be open
to all sector members who would be invited to bring a colleague or someone
else who might consider joining the BIFM and then supporting the
Education sector forum. Cleaning suggested as an issue worth discussing.
5.4
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FM suggested that her facilities in Sheffield may be suitable and she also
had cleaning contacts for the speaker on Wednesday 8th June 05. FM to let
BD know if this was possible for BD to complete arrangements. BD to
create a meetings schedule for the next 12 months and circulate for
discussion and agreement at next committee meeting.
AoC Estates Network Conference – 13th May 2005 – Ian Fielder will be
giving the keynote address. MP advised that if the BIFM stand their own
costs then they can have 2 stands at the conference for free. There are 100
delegates signed up so far and they expect 2-300.
BD to advise Ian Fielder of above. E-mail sent 14 Mar
JW advised that Gillian Herbert and David Atkinson from BIFM HQ will
be attending for BIFM. JW to inform MP of who will be attending. (post
meeting note - discount for new BIFM members approved by BIFM (Sarah
Noakes)
FM
BD
BD
JW
6.0
6.1
6.2
6.3
Business Plan 2005/6
Overall business plan agreed by BIFM on 5th December 2004. Some of the
articles within the plan have been published in FM press, but we still need
case studies and further articles to help promote the forum’s existence.
(Secretaries note: offer from John Lawson from a head re Sheffield PFI-1
Schools. Others still needed please)
Further publicity needed for our forum. JW to contact Jane Fenwick at
PFM to pursue hosting a debate of key players
JW reviewed our agreed business plan and whilst we were going forward,
progress was slow and we needed committee members to be more proactive in their support.
7.0
7.1
BIFM Competencies
BIFM had received no comments on the proposed new competencies
circulated and published on the website so have assumed that the
membership is happy for them to proceed with the suggested list.
8.0
8.1
The Way Forward
Education Sector Forum members survey. At the last group meeting copies
of a survey were given to all attendees. JW/BD have analysed the responses
and will circulate conclusions with these minutes. (Secretaries note: sent as
a separate message to all forum members to include committee)
The use of a newsletter/update sheet for issue to forum members was
discussed. Generally liked as a way of communicating, there was concern
over the format and layout.
8.2
The chosen format should be relevant to its intended audience and in plain
English. The use of an index page as the first item to view with links to
articles with further links to other documents was a quick way of gathering
information.
8.3
8.4
9.0
9.1
9.2
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FM suggested to SL that she would research some preferred formats that
were interesting and easy to read; as well as encouraged readers.
(Secretaries Note: FM has since sent examples to all committee members –
any comments on content; ease of reading etc to SL so that she can
generate a newsletter please)
Contacts and Websites. The meeting raised a variety of information sources
and contact details that may be of use to the forum. BD offered to
consolidate into a single contact/reference database. All to send their
contacts/web links/e-mail addresses to BD for inclusion and circulation.
(Secretaries Note: attached to these minutes is a blank entry format. Please
enter details into database and forward to BD if you wish them included on
the database – Please do NOT forward in any other format)
JW advised that we reported into RIKCo as our parent committee in BIFM
so if are we to maximise their skills and experience, we should consider
what RIKCo as well as BIFM HQ could do to support or help us going
forward. (see minute 4.7 above)
AOB
BD discussed the revised forum membership list. List to be finally updated
and then passed to Sarah Noakes to create “forum” list and update
membership records.
JISC mail. MP and SL have set up a national JISC mail, e-mail facility for
which Martin is the moderator. It was suggested that this could be used to
ALL
JW
ALL
FM
SL
All
ALL/BD
ALL
BD
ALL
promote the forum. It is a closed system for colleges with an “ac.uk” mail
address. Anyone wishing to put material about educational matters of
interest to those in the FE domain should contact Martin or Sue.
JW
9.3
9.4
9.5
9.6
10.0
JW to ask RIKCo or Stephen Bennett to look at other JISC mail databases
in the Education sector and other sources of lists to find potential
contacts/links to other organisations. JW to contact Suzanne Irvine at
AUDE regarding access to HE sector FM JISC mailings.
Reading Innovation Hub – JW attended the last meeting on 21st January
which was described as a meeting of minds and practitioners to push back
the boundaries of FM. BIFM will be supporting this group in Reading
University as one of the 5 universities involved in the Great Challenge
project with £5m funding grant. FM to contact RIKCo Chair to see if there
are similar organisations/hubs in the north that BIFM are involved with, or
should be.
There is a lot of work going on in the Professional Standards and Education
(PSE) committee. JW now on the main committee. Our own survey with
the sector forum showed a lack of knowledge on competencies. JW asked
committee members to advise what they/members think so that she can feed
them into the PSE. (NB next meeting is May 12th)
Discussion on other associations, networking groups and organisations that
may support us. FM advised she would look into CIRIA.
JW will be producing a half yearly update on our achievements and issues
to RIKCo for the 6th April. A draft will be circulated for comment to all
committee members. Please return your comments ASAP.
Date of Next Meeting
The next meeting will be held at venue to be advised (potentially Sheffield)
on Wednesday 8th June 2005 starting at 2pm
FM
ALL
FM
JW
ALL
Notes:
*
MS
Membership Services Committee
#
PSE
Professional Standards and Education Committee
RIKCo Research Information and Knowledge Committee
Distribution:
All committee members
Peter Cordy, RIKCo Chair
Ian Fielder, CEO
Mike Dalton, Chairman
Date Issued:
21st March 2005
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BIFM Website
Stephen Bennett – Knowledge Director