BA Tool overview and data entry
Facilitators’ Workshop on District
Health Performance Improvement
Lilongwe, 25th – 27th March 2015
What is the BA Tool
• An Excel file that will assist you to:
– gather all the information collected
– compare coverage of different interventions
– visualize the bar graphs and dashboards for the
bottlenecks analysis
– capture the causes of bottlenecks identified
– prioritize solutions with objective criteria
– set targets
– define operational and monitoring plans
Overview
Set up page
Use defaults
Make sure everything is unchecked
Interventions can be selected by program or one by one…
1
3
2
Data entry
• Write the value for each indicator under each
supervision area:
– If it is a percentage write it as follows:
• 1 for 100%, 0.50 for 50%, 0.25 for 25%, 0.05 for 5%...
– If it is an LQAS value write it as follows:
• Numerator: number from 0 to 19
• Denominator: default value is 19 (if for some reason is lower,
change the value)
• You can copy and paste from the data entry files and
from the hand tabulation file
To avoid mistakes and save time, we will develop a function that
will allow to import automatically the data from the data entry
files to the BA Tool
Select one
intervention you
want to analyze
Look at the bar
graph for the
bottleneck analysis
Look at the dashboard
to identify
underperforming areas
Check what the
indicators used are, for
in depth analysis
You can select the bottlenecks for which you want
to do the causality analysis and the areas that
need special attention
1
1. Describe
the
bottleneck
2. Describe
the cause
3. List the
solutions
2
3
Rank and
choose the
solutions
Bottleneck  Cause  Solutions
Target
Indicator
Value
Date
Define:
• Activities
• Person/Institution responsible
Define:
• Timeline
• Cost and funding source
• Who and when will monitor
Printer friendly
results for easy
copy and paste
Practical activity
Getting the file to work
• Download the file on your computer and do not work
from a compressed copy
• Enable the macros if required to
• Make sure that the data calculation happens
automatically
 Menu: Formulas
 Calculation options
 Automatic
Setting up the file
• Define sub-district (supervision) areas
(assisted, soon new function)
• Select interventions
• Define indicators (already done)
Data entry
Enter:
• population by supervision area
• value for each indicator
… and you are ready for the analysis and
planning exercise
Prioritization of interventions
• Set the threshold to highlight interventions
with low coverage
Bottlenecks identification
• Look at the graph and select the bottlenecks
• Prioritization of localities if needed
Describe bottleneck and causes
• Set the threshold to highlight interventions
with low coverage
Prioritize solutions
• Prioritize solutions
Define implementation and
monitoring plan
• Set the activities, person in charge, timing,
cost and source of funds
• Set who is going to monitor each activity and
when
Thank you
[email protected]