Martin Kollman
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$3,918,868.56 in Perkins funds for secondary
Year 7 of Perkins IV grant
262 districts applied for Perkins funds
◦ Up 4 districts from FY14
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12 consortiums participating
Application & Review process altered slightly
Peer Reviewers Key to Application Process
11 Perkins Reserve Grants
◦ Benefiting over 200 teachers
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Only current year equipment & supplies
Full narrative
Digital signatures accepted
Signatures can be kept locally if signed
Electronic only forms/applications
Distribute to reviewer teams 2 weeks
prior to review
Team Review Application Review
Digital resubmission for approval
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Make sure $ amounts match across the
application
Most electronics under $500 are considered
supplies rather than equipment
Budget items support “WHAT” (pathway)
Data Worksheet is completed and matches
Action Plan for Improvement
Narrative is quality rather than quantity, but
don’t skimp on quality!
Narrative:
 Identify goals and activities that
align with pathway improvement plans in
district.
 Look at initiatives that include the entire
district
 Use SMART Goals – Specific, Measureable,
Achievable, Realistic, Timely
Required Use of Funds:
 Performance – End Result
 Programmatic – How it will be done
 Data/Deliverables – How to measure
results of programmatic
 Goal/Indicator – Item or action to show
the result has been met
 Core Indicators – 1 or more are met
 List all funds and resources for support
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Identify meetings, minutes, and groups
Signatures can be digital or typed if a signed
copy is kept locally
Send application to KSDE in a MSWord
document or PDF
Keep it as 1 document and if signatures are
scanned, send separately of application file
Talk to other districts and consortiums on
how they complete their applications.
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***Documentation of Processes*** (KEY)
The one new thing is that you MUST have
written documentation of ALL your processes
that involve Perkins or other Federal grants.
(Electronic or Paper)
Risk Assessment (Monitoring) will be based
on applications, performance reports,
expenditures, and goals met to identify risk.
Earned Income from use of Perkins
equipment should be reinvested in program,
but could impact future funding.
No encumbering of funds
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All computers and associated equipment
(under $3,000) are now supplies.
◦ Associated Equipment Examples: printers, scanners,
monitors, 3D printer, CNC, virtual welder, etc.
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If hosting an event, food is allowable if it is a
working meal at the event.
Data is key to future Perkins V and review by
the state.
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Use SMART goals in narrative
Key track of number of students impacted
Use regional workforce data
Identify goals met and percentage achieved in
reports
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Small & low cost items are often better suited for
.5 funding (keyboards, pliers, baking sheets)
No consumables or less than 1 year lifespan
Software Annual Licenses – Fully Funded Every
Year with Perkins Funds
Perkins supports new, enhanced, industry
standards, current practice, and professional
development to operate
Keep records of all Perkins equipment, if it has
been transferred and its location
Over $5,000 requires a state sticker from KSDE –
Jessie Cornejo [email protected]
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$3,000 or less no bid is needed
$3,000 - $150,000 (small purchase) requires
a minimum of 3 bids and online is acceptable
Bids need to be kept on file for equipment
over $3,000 (electronically) and noted in
application to KSDE
Contact Martin Kollman at KSDE if you are
unsure what is allowable at KSDE or what the
process needs to be. [email protected]
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Contact KSDE & Send Disposition Form http://www.ksde.org/LinkClick.aspx?fileticket=
5K7kUXQN0q4%3d&tabid=654&portalid=0&mi
d=1779
(a) Equipment with a unit acquisition cost of
less than $5,000 and equipment with no
further use value: The equipment may be
retained, sold or otherwise disposed of, with
no further obligation to the federal
government. Funds maybe used to purchase
new equipment.
(b) All other equipment, $5,000 or over: The
equipment may be retained or sold, and funds
maybe used to purchase new equipment.
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Using Perkins funds where General funds had
been or could be used
Flip-flopping between General, .5, or Perkins
funds
Prove you would loose the service, resource,
person, or item if Perkins funds were not
used
Ask KSDE when in doubt!
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Nov1st - Progress Reports Due
Nov 12th - Perkins Monitoring Training
Webinar (For Identified Districts/Consortiums)
Nov 15th – Pathways Applications
/Maintenance Opens (Deadline March 16th)
Dec 1st - deadline for equipment to be
purchased or encumbered
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Desk Audit with option of Site Visit – Consultants
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Monitoring Sites: Review of 2014 Funds
may visit any Perkins recipient during the school
year to view activities, equipment, or financial
records.
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233
250
262
402
415
Olathe
Pittsburg
Valley Center
Augusta
Wolf River
428 Great Bend
465 Winfield
503 Parsons
622 ESSDACK
Monitoring Process http://www.ksde.org/LinkClick.aspx?fileticket=ned
bal57OYA%3d&tabid=602&portalid=0&mid=1548
General Reminders:
 Advisory committee meetings (2 per year)
 Business & Industry involvement
 Submit for FY15 budget changes via email
 June 30th, 2015 is last day to spend FY15
Perkins funds (Use it or Lose it)
 Wish list for unspent funds – short list to
spend $200, $500, $1,000…. Etc.
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Perkins IV of 2006 is a 5 year plan that is
continuing under same model
No changes expected under this current federal
session, but expected to after.
Possible changes in non-traditional
Emphasis on partnerships with B&I, PS, non-CTE
teachers, & community
Emphasis on stackable classes, certifications, and
industry skill sets
Emphasis on data, outcomes, and
accomplishments
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KSDE Conference – Oct 20-22 @ Wichita
Hyatt Regency
ACTE Conference – Nov 19-21 @ Las
Nashville, TN
February CTE Conference – Feb 9-11 @
Manhattan Conference Center & Hilton
Garden Inn
National Association of Career & Technical
Education Information – May 11-14 @ San
Antonio, TX
Model Schools Conference – June 28 – July 1
@ Alanta, GA
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Martin Kollman – [email protected]
Peggy Torrens – [email protected]