Team Managers
Information Pack
Cigna Round The Bays 2015
What Is It All About?
Cigna Round the Bays – Wellington
6.5km Fun Run/Walk, Snapper 10km, Cigna Achilles Half Marathon and 6.5km Buggy Walk
Sunday 22 February 2015
Come join in the buzz of Wellington’s biggest fun run on Sunday 22 February 2015.
Cigna Round the Bays, organised by Sport Wellington, is the region’s largest and most popular running and
walking event. The event includes a 6.5km fun run/walk, the Snapper 10km, Cigna Achilles Half Marathon
and, new to 2015, the 6.5km Buggy Walk. All distances take advantage of Wellington’s beautiful inner harbour
bays before converging on Kilbirnie Park for live entertainment, food, prize giving, spot prizes and a great
atmosphere for the whole family.
The 2014 event once again set a Wellington fun run record with over 14,000 participants, selling out the event
for the third consecutive year. So no matter if you are an experienced runner targeting a new personal best in
the half marathon, taking the step up to tackle the 10km or you just want to walk the 6.5km with a group of
friends, don’t miss your opportunity to be part of this iconic Wellington event.
ENTERING YOUR TEAM IN THE 2015 CIGNA ROUND THE BAYS
To assist you in entering and managing your team for the 2015 event, we have put together this Team
Managers Information Pack. The details in this pack will outline what the benefits are of setting up a team,
how each of your team members can enter, and team payment methods, as well as important information to
make managing your team easy.
What You Will Find Inside
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The Benefits Your Team Will Receive
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How Your Team Members Enter
Collection Of Team Race Packs
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Run For Charity
Working Out For Free With Les Mills
Connect With Us
Important Dates For Your Diary
The Benefits Your Team Will Receive
Just for entering a team into Cigna Round the Bays you will receive the benefits outlined below to help you
and your team members enjoy the event, from the day you register to the day of the event.
BENEFITS YOU RECEIVE
Under 5 People 5 – 15 People
Team Setup Option
Race Packs Couriered to You
Team Competition
Team Payment Option (Credit Card Only)
Race Packs Pre-packed at Race Pack Collection
Access to Purchase Marquee Sites
Access to Purchase BBQ Sites
Access to Purchase Massage Service at Marquee Sites
Promotional Material For Your Office
Registration Assistance
Packs Delivered (Over 50 Members)
Team Payment Option (Invoice)
Team Manager Sell Out Notification
Over 15 People
Teams Under 5 People
For teams of less than five people you will receive the following benefits.
Team Setup
Create a team and get your friends, family and workmates to enter under the team name. A great way to get
everyone together for a fun day out.
Race Pack Couriered to You
If you would perfer to have your teams race packs couriered directly to you, simply get in touch with us at
[email protected] to organise this with you. Please note that this will be at a cost to you.
Teams with 5 - 15 People
For teams of 5 - 15 people, including the benefits received for teams under 5 people, you will also receive the
following features.
Team Competition
Although Cigna Round the Bays is a fun run event, we love the competitieve participants as well. To encourage
a bit of friendly competition between our registered teams, every year the Round the Bays Team Cup is up for
grabs. The cup is awarded to the team with the fastest average finishing time for their team’s first 5 runners in
the 6.5km event. We will engrave the cup with your team name and you get to keep it at your office until the
following year’s event.
Team Payment Option (Credit Card Only)
If you register your team online it is automatically set as a ‘pay as you enter’, meaning each team member
pays for themselves when they register into the team. If you would like to make one online credit card
payment for all team members then an event registration staff member can assist you with setting up your
team. A team name and log-in code will be created as well as a unique password that will need to be passed
onto each team member so they can register themselves under the team name. Call (04) 380 2070 ext 265 or
email [email protected] to set this up or find our more.
Race Packs Pre-packed at Race Pack Collection
To make the collection of your race packs as easy as possible we will package up all of your team’s bib
numbers and race packs into a bag and have them ready for collection at the race pack collection location
selected by you the team manager. Don’t forget to let your team members know that they cannot individually
collect their race packs!
Marquee Sites
If you are looking to provide your team with a great place to hang out, refuel and relax after completing the
event then a Marquee site is what you are looking for. Our marquees are professionally constructed by
Hiremaster and are completely set up waiting for you on the day. They come in all sizes to cater for small
teams of 20 up to large teams of 500+. Call (04) 380 2070 ext 264 or email [email protected] to
book a site and find out about prices.
BBQ Sites
Secure yourself a spot in our BBQ area. This is a great way to cater for your team after the run/walk. This is an
uncovered area where you can set up a classic kiwi BBQ and feed your crew. You can also deck your area out
with tables, chairs, chilly bins, umbrellas and so forth. Hiremaster will gladly deliver all your needs to your site
on the day. Call (04) 380 2070 ext 264 or email [email protected] to book a site and find out about
prices.
Massage Service at Marquee Sites
Do your staff a favour and book them their own personal masseuse, to be based at your marquee site,
courtesy of Kneading Therapy Massage. The purpose of a massage after a sporting event is to aid the athlete
to recover from the activity. Some of the benefits include a shorter recovery time after an event and a
decrease in delayed onset of muscle soreness (tension and stiffness), enhancing blood flow to tight muscles
and returning the muscles to a relaxed state. Call (04) 380 2070 ext 264 or email [email protected]
to find out more.
Teams Over 15 People
For teams over 15 people, including all of the benefits already mentioned you will also receive the following.
Promotional Material for Your Office
To help you promote your team’s entry into Cigna Round the Bays and encourage your crew to enter, we have
event posters and flyers that you can distribute around your office. Call (04) 380 2070 ext 265 or email
[email protected] if you would like some posters and/or flyers.
Registration Assistance
You will have direct contact with one of our event registration staff members who will be familiar with your
team and will be able to answer any questions or concerns that you may have. Call (04) 380 2070 ext 265 or
email [email protected] for registration assistance.
Race Packs Delivered
If you have a larger team (over 50 members) we will look to deliver your teams race packs to you at your
office in the week leading up to the event. Alternatively, you can fill out the courier form on the website and
we can courier your packs to you at your cost.
Team Payment Option (Invoice)
If you register your team online it is automatically set as a ‘pay as you enter’, meaning each team member
pays for themselves when they register into the team. If you would like to receive an invoice for all team
members then an event registration staff member can assist you with setting up your team. A team name and
log-in code will be created as well as a unique password that will need to be passed onto each team member
so they can register themsleves under the team name. Call (04) 380 2070 ext 265 or email
[email protected] to set this up or find our more.
Sell Out Notifications
For the past three years Cigna Round the Bays has sold out. To make sure you and your team know when we
are close to filling our capacity we will send an email notification out to team managers, so that none of your
team miss out.
How Your Team Members Enter
Once you have created your new team online, it is time for your friends/family/colleagues to register
themselves into this team. To do this they need to follow the process below.
1.
2.
3.
4.
5.
6.
Visit the Wellington Round the Bays website
Click on the Enter Now link and select the event you would like to register under
In the pop up prompt select Join a Team
Search for your team name
Enter your individual details
Pay for your entry, or continue if your team is paying for you
All registration categories (6.5km/10km/Family/Half Marathon/Buggy Walk) can be part of a team. Once you
have completed the entry form you will be entered into the team.
The Team Manager can view and manage their team by logging in to their tiktok account.
All team members need to be entered into the team by 5pm Friday 30 January.
Collection Of Team Race Packs
If your team has 5 or more members then your entire team’s race packs will be packed together and sent to
one location for collection. As team manager you will select a collection point when you register yourself into
the team. The best collection point is usually the closest location to your place of work or most convenient for
you to get to. If you are not participating in the event then you will need to contact
[email protected] to let them know where you would like to collect your team race packs
from.
It is important that all team members know the collection location you selected as this is where the entire
teams race packs and race bibs will be. It is the responsibility of the team manager to ensure that the packs
and bibs are collected. You can view collection locations and times on our website.
PLEASE NOTE: THE ENTIRE TEAM'S RACE PACKS MUST BE COLLECTED AT THE SAME TIME.
Run For Charity
Our new Official Charity Partner is Achilles New
Zealand, who provide New Zealanders with
disabilities the opportunity to participate alongside
able-bodied athletes in local mainstream events.
Please help Cigna to support Achilles NZ in breaking
down barriers and improving the self-esteem of
disabled athletes throughout New Zealand.
To know more about the great work Achilles does visit their website achillesnewzealand.org or contact Kiri
at [email protected]
Tips for Team Fundraising
Sending people to your own fundraising page will make it even simpler for them to donate to your team. You
can easily set up a fundraising page through the Give a Little website. Add a link to your team’s page in your
email signature or spread it via Facebook.
Get every team member motivated to lead the team in fundraising as well as on the run by setting up
individual fundraising pages for each team member. This is just as easy as making a team page and each
member’s page can be linked to their team. Fundraising pages can be personalised with blog posts, including
photos and videos, showing you making a difference.
Working Out For Free With Les Mills
Sign up and get 15 FREE Workouts at Les Mills to help you get your body ready for race day. Les Mills have
everything to help you feel your best with classes that will stretch your weary muscles, intense small team
training sessions to increase your fitness, the latest equipment to build your muscles, or a sauna to help calm
any nerves.
Spread the word amongst your team members and if you or any of your team are interested in this offer tick
"YES" when you are completing your online entry form and one of the team from Les Mills will be in contact.
Connect With Us Through Social Media
Make your job ten times easier by getting your team members to connect directly with us via social media.
Almost all of our event updates, promotions, spot prizes and competitions are run through our social media.
By getting your team to connect directly with us you are eliminating the need for you to keep forwarding on
information to them, and they won’t miss out on prizes, special offers or essential event info.
However we do still suggest that you forward on any e-newsletters you receive from us, as these will
summarise key information as we get closer to event day.
Facebook.com/cignaroundthebays
Twitter.com/@Wgtnroundthebay
Important Dates For Your Diary
Important dates you need to know for the countdown to Cigna Round the Bays, Sunday 22 February 2015
Action
Date
Description
Spread the Word
Around your Work
Place
31 Oct 2014
Tell everyone. That’s right, send an email around and start
telling everyone at your work that registrations for Cigna
Round the Bays 2015 are opening and that your organisation
is putting in a team.
Setup Your Team
3 Nov 2014
If you are looking to enter a larger team, contact us if you
need assistance or to discuss different payment options.
Registrations Open Frontrunner
Promotion
3 Nov 2014
Online registrations open at 12pm. The first 1000 entries into
any of the 6.5km fun run/walk, Snapper 10km, Cigna Achilles
Half Marathon or Buggy Walk events will receive $5 off their
entry, a personalised bib and more.
Start Your Achilles
Fundraising
As soon as
your team is
setup
Start a Achilles team or individual fundraising profile at
givealittle.co.nz and get your team members to start
fundraising for a great cause.
End of Year Training
Nov - Dec
2014
Start your pre-Christmas holiday training now. View the
website for training programmes to suit all levels of
participants.
We Go On Holiday
22 Dec 2014
Merry Christmas
25 Dec 2014
We’re Back
5 Jan 2015
Earlybird Entry Price
Finishes
9 Jan 2015
Earlybird entry prices close at midnight tonight.
Team Entries Close
30 Jan 2015
Make sure everyone in your team has entered before this
date. We will be closing teams at midnight on the 30th so we
can pack your race packs and start getting them out to you.
Race Packs Delivered
or Couriered Out
From
2 Feb 2015
If you would like your teams race packs couriered to you or if
you have a team of over 15 entries we will start the process
of sending team packs out.
Race Pack Collection
18 - 21 Feb
2015
Bibs and race packs will be available for collection at our race
pack collection locations. Dates vary depending on what
location you selected so make sure you know your dates.
Cigna Round the Bays
22 Feb 2015
We will see you at the start line and celebrate with you at the
finish. Have Fun!
The Sport Wellington and Round the Bays team go on
Christmas Holidays.
Have a safe and happy Christmas and we will see you in the
New Year.
The Sport Wellington and Round the Bays team will be back
in the office, refreshed and ready to help.
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