JOB OPPORTUNITY
POSITION:
Equipment and Move Coordinator
STATUS:
Independent Consultant/Professional Services Contract
Determinate Part-Time
SUPERVISION:
Expansion and Renovation Project Manager
JOB SUMMARY:
The Equipment and Move Coordinator will coordinate and manage the acquisition and
installation of new equipment.
RESPONSIBILITIES/DUTIES:
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Coordinate and oversee Ministère de la Santé et des Services Sociaux’s (MSSS)
approval of equipment lists
Coordinate selection of equipment make and model, where necessary
Prepare purchase, installation and commissioning schedule
Pre-qualify vendors, where appropriate
Prepare tenders for equipment purchases
Conduct tendering process: receive and review bids; recommend bids for approval
Prepare purchase contracts/purchase orders
Plan and manage moves of equipment, personnel, residents
Layout furniture and equipment in temporary accommodations
Pre-qualify moving contractors, where appropriate
Prepare tender for moving contractors
Collaborate/Consultation with KMHC personnel, design professionals, other projectrelated consultants, construction contractor, MSSS representatives
Other specific duties listed in job description
QUALIFICATIONS/REQUIREMENTS:
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University Degree or Secondary Education with two (2) or more years of experience
managing equipment purchasing and departmental moves, especially in the health
care environment
Working experience in administrative capacity required
REMUNERATION: To be negotiated
DEADLINE:
Friday, November 20, 2015 at 3:30 p.m.
Interested applicants can find application instructions and should download a copy of
the job description online at www.kmhc.ca/expansion.html. Any incomplete
submissions will not be considered.
KMHC Expansion and Renovation Project may only reply to those candidates who will be
selected for an interview. All candidates must sign a privacy waiver allowing for a security
check to be performed. The successful candidate must also sign a KMHC confidentiality
agreement.
Posted: October 28, 2015
TITLE:
DEPARTMENT:
SUPERVISOR:
STATUS:
EFFECTIVE DATE:
Equipment and Move Coordinator
Expansion and Renovation Project
Expansion and Renovation Project Manager
Independent Consultant/Professional Services Contract
Determinate Part-Time
October 2015
Kateri Memorial Hospital Centre Tehsakotitsén:tha (KMHC) has deep roots in the community.
The hospital was originally established in 1905. Today, the hospital offers long-term inpatient
care and several clinical services to the community at-large. To better serve the needs now and
into the future, Kateri Memorial Hospital Centre has embarked on a significant expansion and
renovation. A key part of the successful transition into the new construction includes the
smoothly coordinated acquisition of new equipment and moves of patients, staff and their
existing furniture/equipment.
JOB SUMMARY
The Equipment and Move Coordinator will coordinate and manage the acquisition and
installation of new equipment.
Specific Functions of the Equipment and Move Coordinator
Planning:
Arrange future tasks and activities in advance, regarding the mandated objectives
with the goals of optimizing efficiency and identifying and providing appropriate
amounts of time.
Organizing: Arrange and order purchase lots or other elements into a coherent, structured
group, or set of groups, with the goal of maximizing effectiveness for a smooth
transition for clients, and staff.
Directing:
Regulate the activities of subordinates and suppliers to achieve the mandated
objectives.
Coordinating: Bring different parties and resources into a relationship that will achieve
efficiency or harmony to achieve the mandate objectives. Activities included:
receiving, organizing, assembling when required, identifying, storing and
preparing for distribution.
Controlling: Means and measures to evaluate progress, completion dates and quality of
products/services against established standards of quality.
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RESPONSIBILITIES/DUTIES
A) EQUIPMENT
• Coordinate and oversee Ministère de la Santé et des Services Sociaux’s (MSSS) approval
of equipment lists
• Coordinate selection of equipment make and model, where necessary
• Prepare purchase, installation and commissioning schedule
• Pre-qualify vendors, where appropriate
• Prepare tenders for equipment purchases
• Conduct tendering process: receive and review bids; recommend bids for approval
• Prepare purchase contracts/purchase orders
• Administer purchase contracts
• Oversee delivery, installation and commissioning of equipment
• Administer warranties
• Review payment requests and recommend payments
• Supervise and verify the registration of new purchases into the facility’s inventory list
• Meet with vendors/suppliers as required
B)
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MOVES
Plan and manage moves of equipment, personnel, residents
Layout furniture and equipment in temporary accommodations
Pre-qualify moving contractors, where appropriate
Prepare tender for moving contractors
Conduct tendering process: receive and review bids; recommend bids for approval
Prepare contract(s)
Administer contract(s) and supervise contractor(s)
Act as owner’s representative to contractor(s) and other bodies, regarding moves; field
questions/requests for service from KMHC staff to contractor(s); follow-up and
document responses
REPORTING AND COLLABORATION/CONSULTATION
• Collaborate/Consultation with KMHC personnel, design professionals, other projectrelated consultants, construction contractor, MSSS representatives
• Collaborate/Consultation with and direct vendors and contractors
QUALIFICATIONS/REQUIREMENTS
Education/Experience:
• University Degree or Secondary Education with two (2) or more years of experience
managing equipment purchasing and departmental moves, especially in the health care
environment
• Working experience in administrative capacity required
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Language Skills:
• Must possess the ability to communicate verbally and written in both English and French
• Ability to analyze and interpret general business periodicals, technical procedures or
governmental regulations
• Ability to write reports and business correspondence
• Ability to effectively present information verbally and written, and respond to questions
in a courteous manner
Mathematical Skills:
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference and volume
• Strong concepts of bookkeeping and accounting
Physical Demands:
• While performing the duties of the job, the employee is regularly required to sit, walk,
talk, hear and listen
• The employee is frequently required to use hands and fingers
• Day-to-day work includes:
o Desk and personal computer work
o Interaction with staff and vendors
• The work environment is that of a health-care facility with air temperature control and
moderate noise levels
• May be required to lift moderate loads from time to time
Reasoning Ability:
• Ability to solve practical problems
• Ability to interpret a variety of instructions
• Ability to organize work and solve work related problems
• Ability to work independently
• Must possess excellent negotiation skills
Other Qualifications:
• Knowledge of Mohawk language, culture and history an asset
• Ability to assume initiative
• Ability to meet deadlines
• Ability to work in a team setting
• Ability to work under pressure
• Competent computer literacy in Microsoft Excel and Word, or similar applications
• Must have own vehicle, valid driver’s license and proof of insurance
• Must have strong organizational time management and interpersonal skills
• Must be competent with email communications
• Must be competent to prepare basic, scaled layouts
• Professional attitude
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APPLY TO: Please submit a letter of intent, resume and two (2) recent professional written
reference letters to:
Robert Deom, Expansion and Renovation Project Manager
[email protected]
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