Postgraduate Office
Doctoral Students: Application for Suspension
of Enrolment
Date Last Modified: June 2015
Please submit to completed form as an email attachment ([email protected]).
Section 1 – to be completed by the student
Before applying for a suspension please first discuss the matter with your supervisors.
Your application for a suspension will be considered by the Dean of Postgraduate Research in consultation
with your supervisors. In granting a suspension the viability of your project and availability of ongoing
resources, including supervision, is taken into consideration. If the project is not going to be viable after the
requested period, then the period of suspension may be declined or reduced in length and you may be
requested to continue to study or withdraw completely from your studies. You will be notified on the outcome
of your request by the Postgraduate Office as soon as possible.
Please note that a suspension to study means a complete withdrawal from study for a period. During the
period of suspension you should not be working on your thesis and will not have access to any UC resources
(including supervision) during that time. Payment of UC Scholarship stipends will stop for the duration of a
suspension of studies. Students who are suspended should fully expect to return to their studies after the
suspension period. Suspensions can only be awarded for whole months, can only start from the first
day of the month, and are for a minimum period of one month.
If a suspension is applied for in advance, tuition fees will not be charged for the period of the suspension. If a
back dated suspension is granted, a refund of fees for the period of suspension is not automatic; a separate
application must be made for refund of tuition fees. Any scholarship stipends received during the period
of suspension will need to be repaid. Please contact the Scholarships Office to discuss this.
International students should contact Enrolments (Level 1, Matariki Building) to discuss their visa situation
before applying for a suspension of their studies. Immigration NZ will be notified of all suspensions.
 If the suspension is for a short period of time the Student Visa can remain in place
 If the suspension is for three months or longer, Immigration New Zealand may cancel the student’s
visa and require the student to apply for a Visitor permit (if remaining in NZ) pending expiry of the
suspension period. All students should contact Immigration NZ to check their student visa status and
re-apply for a Student Visa at the end of the period of suspension.
Student’s Full Name:
UC Student ID number
Department/School
Senior Supervisor
Number of months of suspension requested
Date for suspension to begin (must be the 1st of a month)
Reason for request of suspension
Please provide dates of any previous
suspension during your doctoral studies
Student Signature:
periods
of
Date:
PLEASE FORWARD THE FORM (as an email attachment) TO YOUR SENIOR SUPERVISOR
Section 2 – to be completed by Senior Supervisor
Do you support the student’s request for a suspension of study?
yes
no
Do you support the requested length of the requested suspension?
yes
no – I suggest a more appropriate length would be
months
Please add any comments
Name/signature
Date
Section 3 – to be completed by Department/School PG Coordinator
Do you support the student’s request for a suspension of study?
yes
no
Please add any comments
Name/signature
Date
PLEASE FORWARD THE FORM (as an email attachment) TO THE POSTGRADUATE OFFICE
([email protected])
Approved for
months beginning on
Not approved
Comments
________________________________
___________________
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Dean of PG Research
Date
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