2017-18 EGRANT
CHANGES
2017 PAFPC
CONSOLIDATED
APPLICATION
LEA PLAN ASSURANCES

ESSA requires several assurances for all LEAs

Offering well rounded education

Identify students that are at risk of failing

Provide educational assistance to meet the
challenging state academic standards

Identify and implement instructional and other
strategies to improve school conditions for student
learning
3
LEA PLAN ASSURANCES
4
Funding Accountability and
Transparency form (FAAT)

Federal Funding Accountability Transparency
Act

Embedded in the application

No longer an upload
5
FAAT FORM
6
TITLE I CHANGES
TARGETED ASSISTANCE

Focus on well rounded education; using methods
and instructional strategies to strengthen the
academic program; and use of funds for dual or
concurrent enrollment

Added assurances that the school will:

Provide accelerated, high-quality curriculum

Minimize the removal of students from their regular
classroom for Title I instruction

Review the progress of Title I children and the Title I
program
8
TARGETED ASSISTANCE
9
PARENT AND FAMILY
ENGAGEMENT
 New
assurances

LEA Parent and Family Engagement (PFE) Policy
revised and disseminated to parents and family
members

LEA notifies parents at the beginning of the school
year that they can request the qualifications (Right to
Know letter) of the teachers and paraprofessionals
 If
the LEA receives $500,000 or more and funds
remain at the LEA level, must explain how the
funds will be used.

Describe how the funds distributed to the schools will
be used.
10
PARENT AND FAMILY
ENGAGEMENT
11
PARENT AND FAMILY ENGAGEMENT
 If
LEA is required to reserve 1%, must use funds on
one of five activities and/or strategies





Professional Development
Supporting PFE programs
Disseminating information
Collaborating or providing subgrants
Other activities included in the PFE policy
 Assurances



for the school level
School PFE policy reviewed and disseminated to parents
and family members
Coordination of programs
Training material to parents
12
PARENT AND FAMILY
ENGAGEMENT
13
TRANSITIONS AND
COORDINATION

Separated from Homeless section

Added questions for LEA to describe how they
will transition students from early education to
elementary; middle to high school; and high
school to post-secondary.

Transition plans will be required for all Title I
schools.
14
TRANSITIONS AND
COORDINATION
15
HOMELESS CHILDREN AND
YOUTH

Added method used to determine set aside

How the homeless liaison was consulted in
determining set aside
16
FOSTER CARE TRANSPORTATION
PROCEDURES


Ensure that, if there are additional costs incurred in
providing transportation to the school of origin, LEAs
will provide transportation if:

The local CCYA agrees to reimburse the LEA;

The LEA agrees to pay the cost; or

The LEA and local (CCYA) agree to share the cost; or

The LEA of origin, LEA of residence, and the placing
CCYA agree to share the cost.
LEA assures they will collaborate with local County
Children and Youth Agency (CCYA) to:

Develop and implement clear written procedure for how
transportation will be provided, arranged, and funded for
the duration of the time in foster care.

Procedures must ensure that children will properly receive
transportation in a cost-effective manner in accordance with the
Fostering Connections Act
17
FOSTER CARE

Transportation procedure assurances:
18
FOSTER CARE

LEAs will designate a POC for the corresponding
CCYA, if the CCYA notified the LEA, in writing,
that it has designated a POC.

Point of Contact Requirement:
19
NON-PUBLIC VERIFICATION FORM

Includes new requirements

This form will be uploaded to eGrants by the LEA

Applications will not be processed until this form
has been uploaded
20
NON-PUBLIC

Type of Instructional Service updated to include
ESSA changes

Service Provider choices changed
21
NEGLECTED AND DELINQUENT

Sec. 1414: (SA Applications ) What’s New!

Describes how the SA will, to the extend feasible:

Assist in transition “from correctional facilities to locally
operated programs” is now “between correctional
facilities and locally operated programs.”

Provide new assurances on a.) procedures to ensure timely
re-enrollment/re-entry ; b.) opportunities for students to
participate in credit-bearing coursework.

Note when a youth has come into contact with both the
child welfare and juvenile justice systems; and

Deliver services and interventions designed to keep such
youth in school that are evidence-based (to the extent a
State determines that such evidence is reasonably
available).

Providing targeted services for youth who have come in
contact with both the child welfare system and juvenile
justice system
22
NEGLECTED AND DELINQUENT
23
DATA ENTRY WIZARD
HOMELESS CHILDREN AND
YOUTH

All LEAs must set aside in the Reservation of Funds
to support homeless children and youth
25
FOSTER CARE TRANSPORTATION AND TITLE I

Title I funds is an allowable funding source for
transportation, although funds reserved for
comparable services for homeless children and
youth may not be used for transportation.
26
CARRYOVER AND
TRANSFERABILITY

Combined in one section

Transferability narrative
27
PARENT ENGAGEMENT SET ASIDE

Applies to LEAs that receive $500,000 and more

90% distributed to schools

Amount distributed to schools for PFE set aside
28
NON-PUBLIC CALCULATION FOR
EQUITABLE SHARE

Calculated BEFORE any expenditures

eGrants does the calculation

PD and Summer School shares eliminated

PFE and Administrative costs taken out of NP set
aside
29
Agency/LEA
Test District
Wizard Step
Reservation of Funds 1
1
Total Funds Transferred From Title IIA and Title IVA $0
Title I Funds Available
Parent Involvement *
(Set Aside Requirements)
Distributed Parent Involvement Amount
20% School Intervention
Set Aside
Homeless
Audit
$0.00
TITLE I
$0
2
Now includes Title IV
Will no longer decrease as set asides are entered
TITLE IIA
Other
Other Source
$0
$0
$0
$0
3
$0
$0
$0
Validation removed due to Non-Public
Equitable Share Calculation
Community Day Programs
$0
Indirect Cost
$0
District-Wide Professional Development
$0
Pupil Transportation
$0
Pre-School Programs
Program Evaluation
$0
Salary and Fringe Benefits Differentials
$0
Summer and Intersession Programs
$0
State and Federal Liaison
$0
Homeless and/or Foster Transportation
$0
4
New set aside
Homeless and/or Foster Liaison
$0
5
Updated label
Nonpublic Administration Costs
$0
$0
State and Federal Liaison
$0
Nonpublic Administration Costs
$0
TOTAL
$0
$0
$0
6
Removing Totals
Previous
Save
Validate
Back to Grant Application
Next
Agency/LEA
text
Wizard Step
Selection of Schools 4
Title I Ranking
Use the table to adjust Total Funds allocations for each building and click Recalculate Funds to update the totals.
1
Building Catego Low
Rankin
ry
Income g
%
Total Funds Available
$0.00
Non-Public Equitable Share $0.00
Eligibilit
y
Low
Income
Public
Students
Low
Income
NonPublic
Students
Per Pupil
Amount
Removing now obsolete columns
Total
Total
Total
FTE
Public
Non
Funds
Funds
Public
Funds
= Total Allocation – Neglected Funds + Transfers + Carryover (if
redistributed)
= Non-Public Equitable Share % * (Total Allocation – Neglected Funds + Transfers)
Public Set Asides
$0.00 = Non-Public Equitable Share % * Parent Involvement + Non-Public Administrative
Costs
$0.00 = (100% - Non-Public Equitable Share %) * Parent Involvement + Public Set Asides
Public Funds Available
$0.00
Amount Distributed
$0.00 = Sum of Total Funds column
Amount Remaining
$0.00 = Public Funds Available – Funds Distributed (on SOS 4 table)
Non-Public Set Asides
2
Save
= Total Funds Available - Non-Public Equitable Share - Public Set Asides
Displaying additional values to better demonstrate calculations that are taking place
Validate
Recalculate Funds
Previous
Mark Section Complete
SOS Summary Display – Step 5
Neglected Entitlement
Total Public Low Income Funds (Estimated)
$0.00
$259,336.00
Total Non-Public Low Income Funds (Estimated)
$0.00
Total Public Share of Parent Involvement Set Asides
$0.00
NEW
= (100% - Non-Public Equitable Share %) * Parent Involvement Set Asides
1
New value for informational purposes
Total Non-Public Share of Parent Involvement Set Asides
UPDATE
= Non-Public Equitable Share % * Parent Involvement Set Asides
$0.00
2
Existing value with calculation change
Non-Public Per Pupil Amount
$0.00
3
New value for informational purposes
NEW
= Total Non-Public Low Income Funds / No. of Served Non-Public Low Income students
4
Removed “Total Non-Public Share of Summer School Set Asides
5
Removed “Total Non-Public Share of Professional Development Set Asides
TITLE II – SUPPORTING
EFFECTIVE
INSTRUCTION
CHANGES
PROGRAM DESCRIPTION

Expanding all allowable activities
35
PROGRAM DESCRIPTION
• Describe how title II activities will be aligned to
state standards
• If used for CSR, provide summary of number of
teachers hired and grades targeted
• Summary of the results of the equity plan
implementation and any identified areas of equity
gaps.
36
ASSURANCES

New assurances

PD and CSR activities are evidence based and
expected to improve student achievement

Title II activities used to eliminate achievement
gap

Equity Plan

Title II activities are data driven

LEA coordinates title II funds with other local, state,
and federal funds
37
ASSURANCES
38
TITLE IIA EQUITABLE NON-PUBLIC
SHARE

ESSA requires non-public consultation to include “how, where, and
by whom the services will be provided.”

Non-public allocations will be calculated in your 2017-18
application

Amount reserved for administration and indirect costs claimed to
administer both the district and non-public programs________

LEA 5-17 enrollment_______

Total non-public enrollment________

Resulting proportionate share due to non-public schools______

Per-pupil amount_________

Remaining Title IIA allocation reserved for your district________

Describe how the funds will be used
39
TITLE IIA EQUITABLE NON-PUBLIC
SHARE
Title II Part A allocations are subject to a non-public equitable
share requirement. This share is calculated based on a
proportionate share of your total allocation. For instance, if you
have 100 students that would have attended your district but have
chosen to attend a non-public school, the share you would owe
the non-public schools would be 10% of your allocation if your
district enrollment is 1000.
Charter schools are exempt from this equitable share requirement
and may mark the section complete without entering data.
School
District
Name
Total
Allocatio
n
Administr
ation Cost
Including
Indirect
Costs
(Total of
Public
and NonPublic)
Total LEA 517
Enrollment
NonPublic
Enrollmen
t
NonPublic
Ratio
Non-Public
Share of
Total
Allocation
Public
Allocati
on
Non-Public
Per Pupil
Amount
40
TITLE III - LANGUAGE
INSTRUCTIONS FOR
ENGLISH LEARNERS
ASSURANCES

No changes to Title III - Language Instruction for
Immigrant Students

Parent and Family Engagement assurances

LEA provides and implements effective strategies
including parent and family engagement

Parents notified within 30 days of the start of
school or two weeks after a child is placed in the
program

If LEA fails to meet AMAOs
42
ASSURANCES
43
TITLE IV - STUDENT
SUPPORT AND
ACADEMIC
ENRICHMENT
ASSURANCES

If receive over $30,000 need to check assurances

20% of allocation of well rounded education
opportunities

20% safe and healthy students

Some on effective use of technology

Comply with section 8501-8504

Complete report of how funds are used
45
ASSURANCES
46
ASSURANCES
Assures prioritization of the distribution of funds to schools
If reserving up to 2% for direct administrative costs, describe use of
funds
47
NARRATIVES

Describe use of funds spent towards well
rounded educational opportunities

Describe use of funds spent toward safe and
healthy students

Describe use of funds spent towards effective use
of technology
48
WELL ROUNDED EDUCATIONAL
OPPORTUNITIES
• Select how the funds will be spent on Well-Rounded
Education Opportunities
• Describe the program
49
SAFE AND HEALTHY STUDENTS
• Select how the funds will be spent towards safe and
healthy students
• Describe the program
50
EFFECTIVE USE OF TECHNOLOGY
• Select how the funds will be spent on the effective use of
technology
• Describe the program
• Assurance – not more than 15% used for technology
infrastructure
51
PERFORMANCE GOALS

Instructions updated to clarify student
achievement and other performance goals.
52
PERFORMANCE GOALS
53
ESIGNATURE

PDE needs copy of resolutions signed by the Board authorizing
one person in the LEA to have the eSignature capability to sign
off on grants and applications on behalf of the LEA


Superintendents, IU Executive Directors, Charter School
CAO/CEOs
Legal office will review resolutions and persons named. Upon
approval, the eGrants team will set that person up with the
eSignature capability in the new system.
54
ESIGNATURE


New Superintendent/CEO/Executive Director

eSignature rights do not transfer to another person

Need to go through process on previous slide for eSignature rights

Contact PDE to have an individual’s eSignature access removed
Contact your RC for the link to the board resolution template.
55
Questions??
56