Instructions:
1. Please fill in all sections and attach all original receipts in your submission.
2. Please submit the Project Closure Report and supporting documents within 2 months from the
completion of your project via hardcopy to: Young ChangeMakers (YCM), c/o National Youth
Council (Grant Management), Blk 490 Lorong 6 Toa Payoh, HDB Hub Biz Three #04-10, Singapore
310490.
Name
Team Name (if applicable)
Project Title & Ref No: (E.g.: YCMXX/XXX/XX)
Project Start Date
Project End Date
Project Venue
Date of Actual Event/Project
Collaborating Partners (if any)
Project Team Size [refers to the organising committee members including Team Leader(s)]:
Total no. of youth volunteers (15-35 years old):
Total no. of non-youth volunteers:
Total no. of youth participants (15-35 years old):
Total no. of non-youth participants:
Total no. of audience/spectators for the event:
Total no. of beneficiaries for the event:
Beneficiary organisations (Please list):
1
PROJECT CLOSURE REPORT (YOU MAY ATTACH ADDITIONAL INFORMATION AS ANNEXES)
Has the project met its objectives?
Project Objectives
Actual Outcomes
a. What are some of the positive experience gained while doing this project?
b. What are some of the challenges faced? How did you overcome them?
c. If you were to implement this project again, what could be done better?
2
Please write a 100-word reflection on what the team has learnt through the project (this may
be published for publicity purposes).
Please include one or two 50-100 word personal anecdotes of how this project has inspired /
positively impacted a youth participant or beneficiary.
3
STATEMENT OF ACCOUNTS (SOA)
Name of Programme/ Project
:
Exchange Rate (if any)
:
S$
(Foreign Currency)
Instructions:
1. All original receipts of the project expenses have to be submitted.
2. Please provide the breakdown and a detailed description of every income and expenditure item.
3. Please categorise the expenses as per the budget submitted at application.
4. All YCM project teams are to appoint a Team Treasurer from the organising committee to be in
charge of the financial accounts. The SOA is to be prepared and signed by the Team Treasurer.
The Team Leader is to check and endorse that the SOA is true and accurate.
5. For YCM individual applicant, the SOA is to be signed by the applicant and endorsed by the
Parent/Guardian/Teacher. For applicants who will be working with a Non-Profit Organisation during
the course of their project, the Non-Profit Organisation may also verify and endorse the SOA.
6. For fundraising project, applicants are required to submit their YCM Project Closure Report and
supporting documents for assessment and proceed with the donation to the beneficiaries only upon
further instructions from NYC. For more information, please refer to the Processing Procedures
for Fundraising Project under the Factsheet found in the NYC Resource Portal
(www.resourceportal.nyc.sg).
Description
Amount ($)
Receipt No.
(refer to the attachment below)
Income
1. Young ChangeMakers Grant (inprinciple YCM grant approved)
2. Grants from other government
agencies
3. Donations or cash sponsorship
(e.g. from commercial
companies or foundations)
4. Fees collected
5. Income from sales activities
4
6. In-kind sponsorships
Total Income (A)
$ 0.00
Expenditure
E.g.
1. Meals for 30 beneficiaries @
$10/pax
Receipt no. 1
2. Stationeries – pens, markers,
post-it-pads, folders for event
activity A
Receipt no. 2
Total Expenditure (B)
$ 0.00
Surplus / (Deficit) (A-B)
$ 0.00
Declaration:
I declare that the information given here is accurate and the calculations have been verified. I confirm
that we have spent the above expenses in accordance with the grant objectives and guidelines.
Prepared by:
Endorsed by:
Name and Signature
(Individual Applicant/Team Treasurer)*
Name, Signature and Organisation
designation and stamp (if applicable)
(Team Leader / Parent / Guardian /
Teacher / Endorsing Organisation)*
Date
Date
* Please delete where applicable
5
PROJECT CLOSURE CHECKLIST
Use the latest YCM Project Closure Report template from the NYC Resource Portal
(www.resourceportal.nyc.sg)?
Complete all sections in the Project Closure Report?
Fill up the SOA indicating both the income and expenses, and provide a detail description for
each item? Please categorise the expenses as per the budget submitted at application. Do not
leave it blank.
Number all receipts on the SOA receipt form, provide a brief description for each receipt and
highlight the amount paid on the receipts?
Attached all original receipts? For thermal receipts, did you submit a photocopy too? For
invoices, did you also attach the proof of payment and made sure the invoice is signed paid
and/or signed and stamped by the Vendor? For sponsored items, did you submit a documentary
proof of the value of sponsorship/retail price?
For photocopies or computer print-outs, they must be Certified True Copy by the
Organisation/Team Treasurer/Team Leader/Mentor with signature, name, and designation and
if applicable, Organisation stamp.
For Vendors who are unable to issue receipts, please get a written receipt signed off by the
Vendor and the Team Treasurer/Team Leader(s)/Mentor.
Attach a copy of the account holder’s bank passbook or bank statement showing clearly the
bank account holder name and account number together with a copy of his/her NRIC?
Provide a CD-R of 10 best project photos with captions?
 Photos should be of high resolution and reasonable quality (at least 1MB each.)
 Photos of the participants in action, interacting with others (please minimise posed shots).
 Please be mindful of unflattering angles of the participants.
If you have completed all of the above, you are ready to send in your Project Closure Report!
6