IBM Software
Enterprise Content Management
Data Sheet
IBM StoredIQ Suite
Discover, recognize and act on unstructured
data in-place
Highlights
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Identify data in-place that is relevant for
legal collections or regulatory retention
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Visualize and refine pertinent sets of data
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Crack dark data and identify files
containing confidential information
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Act on data in an audited and defensible
manner
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Implement and optimize use of tiered
storage solutions
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Execute records retention and
disposition policies
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Proactively implement a repeatable
eDiscovery process
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React more quickly and defensibly to
litigation requests
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Consistently adhere to data compliance
and governance regulations
Create a data-driven enterprise:
Transform unstructured data into relevant data
Each use case involving big data is a volume-to-relevance discovery
process. That is why IBM® StoredIQ® Suite is designed to help
corporations discover, analyze and act on terabytes to petabytes of
unstructured data. It offers a holistic solution for addressing the infinite
data management problems that challenge records management,
eDiscovery, compliance, storage optimization and data migration
initiatives. By providing an in-depth assessment of unstructured data
across the enterprise and where it resides, IBM helps organizations turn
unstructured data into relevant information, giving them critical
visibility into big data and the ability to make more informed decisions.
Manage data in place:
The key to handling big data
The remarkable growth in unstructured enterprise data requires a new
data management approach. Rather than move subsets of data into a
repository or application database to manage it, StoredIQ Suite moves
the management to the data.
This mature approach uses indexing technologies to understand and
manage data in-place, ultimately resulting in speed, scale and
reliability. StoredIQ Suite provides the following features:
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A highly efficient indexing engine that dynamically gathers intelligence
about data across the enterprise and stores it so that it is available for
virtually any business process
Massive scalability that can process immense amounts of data where it
resides, while significantly reducing the impact on knowledge workers,
corporate networks and servers
IBM Software
Enterprise Content Management
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Data Sheet
Discover: Big data requires big search
A distributed architecture that links or federates instances of
StoredIQ Suite to manage a company’s data while optimizing
its location, routing and delivery
Rapid deployment that helps companies quickly begin
solving big data problems
StoredIQ Suite accelerates the understanding of large amounts
of unstructured content through powerful search functionality.
The solution provides advanced search capabilities specifically
tailored to assist legal, records, compliance and IT staff who
need to find responsive files in the masses of unstructured data
across the enterprise. No local application software is necessary
to view searched file content, and viewing documents does not
alter system metadata attributes. The search functionality lets
an end user import a machine-learning data identification
model from IBM Content Classification, enter simple-tocomplex search strings and perform searches on an arbitrary
mix of full text, metadata and file attributes. StoredIQ Suite
supports the following advanced search capabilities:
By replacing “moving and storing” as the governing principle
with an “index and manage-in-place” strategy, enterprises
can manage big data environments in much the same way
they manage other IT networks: simply and cost-effectively.
StoredIQ Suite enables organizations to connect, discover,
recognize and act on unstructured data—without moving it to
a repository or specialty application.
Connect your data
StoredIQ Suite can identify, collect and preserve active
electronically stored information (ESI) on over 48 common
enterprise data sources and over 450 file types, including
network servers, storage systems, laptops and cloud-based
data—while avoiding disruptions to end users. All this work is
done in-place.
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Each StoredIQ product also comes with an image of the
Desktop Data Collector agent. Desktop Data Collector is an
intelligent, flexible tool that enables organizations to apply
corporate governance policies to user desktops and laptops.
With a flexible deployment model and low-bandwidth/
high-latency design, Desktop Data Collector is tailor-made
for organizations that are geographically distributed, are of
significant size or employ a large number of mobile staff.
Desktop Data Collector filters out nonrelevant files on the
target computer, streamlining and expediting data collection.
Additionally, the tool identifies and acts on both internal and
external storage devices.
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Keywords
Single-term search
Multiple-term search
Boolean operators
Wild cards in search terms or Boolean expressions
–– Proximity searches
–– Regular expressions
–– Object-level attributes
–– Hash value searches (digital signatures)
Import of IBM Content Classification model
Recognize: Increase corporate data
intelligence through detailed data analysis
StoredIQ Suite simplifies the analysis of unwieldy amounts
of corporate data. The ability to analyze and manage data
in-place speeds detailed analysis and can limit any negative
impact on user productivity. StoredIQ Suite scales up to large
environments without being restricted to the storage
capacities associated with repositories. For simplified and
efficient analysis and culling, the solution can present different
graphical perspectives of information based on its metadata
(see Figure 1). Additionally, the entire contents of each data
object can be displayed to gain thorough context of the
information as necessary.
Seamlessly integrated into StoredIQ, Desktop Data Collector
reduces the cost and risk associated with a desktop user’s
unstructured data. It also eases eDiscovery, records management,
governance and compliance processes without interrupting
workforce productivity.
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IBM Software
Enterprise Content Management
Data Sheet
StoredIQ Suite includes:
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Figure 1. StoredIQ Suite displays filtered data graphically based on
metadata attributes for simplified analysis and culling.
StoredIQ Suite offers a rich set of intuitive data explorers that
visually represent unstructured data from various points of
view, such as file system metadata attributes (owner, size, date,
type and so on), data source location and category. Through
the data explorers, stakeholders can better understand what
data they have and what actions to perform, and dynamically
navigate to expose more details as necessary. StoredIQ Suite
also produces rich graphical reports that include the location
of ESI and the number of responsive and relevant documents.
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Act: Put the power to act in your hands
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What is the use of finding relevant data if you cannot do
something with it? StoredIQ Suite supports many different
policy actions such as copy, delete, move, legal hold and copy to
retention or export—each with a detailed audit trail. Whether
your goal is to optimize storage, clean up unstructured data,
protect corporate IP or customer information, retain corporate
records or legal collections, or virtually any number of other
use cases, StoredIQ Suite provides you with the power to make
informed decisions as you start down the path to true, active
information management.
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Data topology and overlay hit reports: Provides valuable
insight and information that enables companies to make
informed decisions prior to initiating an information
governance initiative. The reports deliver a snapshot of a
client’s data environment based on location, server, users
and so on.
Data filters: Enables organizations to have coarse or
fine-grain control over their data to reduce data into
smaller, more meaningful or relevant information sets (for
example, “data over seven years old,” “HR data located in
the NYC office,” “custodians” or “matter terms”). You can
then further filter or act upon these information sets, based
on records retention policies, legal process or IT protocol.
Actions: Lets you perform use case–specific functions such
as delete, move, hold, copy or export of data distributed
over a variety of sources, in a single unified manner. The
StoredIQ Suite distributed architecture allows data that is
separated across large physical distances to be acted upon in
a single motion for quick and easy facilitation of a data
governance project.
eDiscovery dashboard: Provides legal process and
workflows for early data assessment, collection and export.
Incremental data collection: Collects files for preservation
that are new or that have been modified since the last
collection, leading to a streamlined and efficient process.
This process also helps ensure the same document is not
collected multiple times.
Auditability: Provides a detailed and thorough audit trail,
enabling object metadata and ownership to be preserved
with the time and date an action occurred and a forensic
history designed to be sound and defensible. Audit
information can be searched and exported for review by
outside legal staff, if necessary. And throughout the process,
a virtually invulnerable chain of custody is maintained.
Summary
Unstructured data has the potential to expose organizations to
significant legal cost and risk. By providing a powerful, highly
scalable solution for data identification and management, IBM
helps organizations gain visibility and control over their
enterprise data. StoredIQ Suite is designed from the ground
up to deliver on the manage-in-place philosophy. Built around
a distributed architecture, StoredIQ Suite can be quickly and
easily deployed so that organizations can start with a small
project and scale as their data grows, project scope increases
or new use cases emerge.
Why IBM?
Software and solutions are helping to build a smarter planet,
giving organizations more opportunities to realize their
potential and break new ground. To achieve such goals,
businesses need solutions that are fueled by expertise, built for
today’s dynamic environment and designed to deliver tangible
business results. IBM Information Lifecycle Governance
(ILG) solutions can help.
The comprehensive ILG portfolio enables businesses to apply
industry-leading governance practices to both structured and
unstructured content for retention, optimize business
processes, maximize IT infrastructure and address complex
compliance requirements. Deep ILG capabilities support an
information economics agenda—the IBM approach to
managing information as a strategic asset through better
business alignment and coordination across internal
stakeholder groups.
For more information
To learn more about IBM Information Lifecycle Governance
solutions, please contact your IBM representative or IBM
Business Partner, or visit: ibm.com/ILG
© Copyright IBM Corporation 2014
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Produced in the United States of America
October 2014
IBM, the IBM logo, ibm.com, and StoredIQ are trademarks of
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INCLUDING WITHOUT ANY WARRANTIES OF
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interpretation of any relevant laws and regulatory requirements that
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advice or represent or warrant that its services or products will ensure
that the customer is in compliance with any law.
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