Clinical and Translational
Science Institute / CTSI
at the University of California, San Francisco
K Scholar early Mentor Development
Program (eMDP)– help me!
Jeanette S. Brown, MD
Director, UCSF CTSI Comprehensive Mentoring Program
Agenda/Goals for today
• 15 minutes: Overview of CTSI Mentor Development
Program
• 15 minutes: Online Resources: Profiles, Definitions, MDP
• 30 minutes: Q & A
• How can you use these materials as a mentee & mentor?
Have fun!!!
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Training More C & T mentors at UCSF &
Across the US!!!
Co Director: Mitch Feldman
Assistant Directors: Joe Guglielmo, Kathy Lee,
Stuart Gansky, Laurence Huang, Mandana
Khalili, & Kristine Yaffe
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Mentoring Background
• Critical component of career development & success
• Outstanding mentors: insures pipeline
• Success of Academic enterprise: robust mentors
• Dedicated, skilled mentors: need training
• Few training programs
• UCSF CTSI Mentor Development Program (MDP)
“A model”
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General Values
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How to be a Good Mentor/Mentee
Make sure you have time
Make sure you (or the team) have resources
Make expectations and timeline clear
Make meetings efficient and productive
Agenda developed by mentee
Adequate materials
Brief minutes or action items
Keep on schedule
Respond quickly to emails or calls
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• --
UCSF MDP Overview
• Joint program: UCSF Faculty Mentoring (MF)
• Assistant Directors from each school
• 10 case-based seminars, 2 per half day; Jan to May
• Creative & innovative networking
• Toolbox of strategies
• Discussions & collective experiences
• Focused on junior faculty
Building a community of mentoring excellence
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CTSI Mentor Development Program
• Training the next generation of research mentors: 2007-2012
 Mid-career & early senior researchers
 Integrated environment
• Annual MDP Graduate Retreats
• 3 publications (CTS 2009, Academic Medicine 2010; CTS
2012)
• Across the US & Beyond: UC Davis, Stanford, U of
Utah, NYU, Columbia U, Medical U of South Carolina, MD
Anderson, U of Michigan, Society of General Internal
Medicine, ACTR/SCTS, University of Kyoto Japan, U of Bergen; HIV
Diversity Investigator Program; UCSF CTSI Resident
Ambassadors; UCSF CTR Program
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Oxygen mask on the mentor first!
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2007-2012 MDP Data
• Thus far: 64 Mentors In Training (MIT’s) graduated
• Female 58% : Male 42%
• Primary Research:
 Clinical 83%; Basic 17%
• Rank: Asst Prof 13%; Assoc Prof 70%; Prof 17%
• Research Time: < 25% = 10%; 25-74 = 43%; ≥ 75% = 47%
Help us:
• Add Professional Student (dental, medical, pharmacy,
nursing) , Resident, Fellow cases & comments!
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Comments
MITS: “The MDP answered not only the questions I knew to ask but
also the questions I didn’t know to ask! This is an essential program
that every mentor needs.”
“I will use what I learned in this program to focus my mentoring,
allowing me to better choose my mentees and to be a more effective
mentor to them.”
“The MDP seminars helped me understand the issues among junior
faculty and provided more systematic ways to deal with them. These
are valuable experiences that I will most definitely incorporate into my
own skills.”
Senior Mentors Advice: “Your lack of planning is not my emergency;
You are getting a reputation for not meeting deadlines. Is this the
reputation you want to have?; Be supportive & challenging; Beware of
mentors who eat their young; There are no “free lunches”: a bad
mentee is far worse than no mentee”
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Mentor Consultation Process
April 2011: Pilot/ Launch
Primary Goal:
Provide consultation for “mentoring problems”concerns
mentors and mentees may have about mentoring
issues
•A question that needs insights from a broad range of senior
mentors: to shine a light on an issue…
•This service is to assist with mentoring questions, not to find
a mentor
• 6-8 consults per month
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Mentor Consultation Service
http://accelerate.ucsf.edu/consult?tab=
• The CTSI Consultation Service portal is utilized: T & E
• The consult is forwarded to the Director and to the “Mentor
of the Month”(MoM).
• Common Consults: Mentoring resources; Mentoring
challenges/problems; Leadership strategies; Academic
advancement; Other mentoring issues
• The “MoM” responds within one week: a phone call or inperson consult
• All information submitted is confidential. The MoM may
consult with other mentors as needed keeping all
information confidential.
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Mentor Profiles: Find a Mentor
http://profiles.ucsf.edu/
• UCSF Profiles (CTSI Virtual Home, Harvard Catalyst)
• Research networking and expertise discovery software tool
• Each faculty can augment with a Mentor Profile
• Mentees can search for mentors with appropriate research
expertise
• Add yours today!
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K Early Mentoring Program
http://accelerate.ucsf.edu/training/k-scholar-emdp
Inappropriate for junior research faculty to be a lead or co-mentor
 Need to focus on their own career development
 Don’t have the resources needed
Do have:
 Methodologic skills
 Clinical expertise
 Time & Enthusiasm
• Move on to lead/co-mentor as they gain experience
• Growing the pipeline
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Project Mentor
http://accelerate.ucsf.edu/training/mdp-seminar1
t-time-limited
project: often undergrads, prof students,
residents, fellows
• Examples: data collection, data analysis, manuscript
preparation, grant preparation.
• Supervise a summer research project, a 1-year
commitment of research: assist with the writing of
papers, research grants and research reviews.
• Important to have clear understanding, contract with
mentee:
http://accelerate.ucsf.edu/training/mdp-seminar1: Contract/Agreement
What are reasonable expectations? Add Cases & Comments
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Electronic Mentor Evaluation (eME)
• Promotion at UCSF requires excellence in teaching /
mentoring
• C & T researchers may not engage in extensive clinical
teaching
• Do provide great value to the campus and the research
community by mentoring new researchers
• Established uniform, electronic system for evaluation of
faculty for teaching
• No similar approach for evaluation of mentors
• eME in development: 2013-2014 launch
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Yes, we can:
Lift the fog!
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Thank You!
CTSI.UCSF.EDU
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Summary
• Help me- help you! Add cases and comments,
useful items
• Come & chat with me: & Chat!
Karen Coughlan: [email protected].
Areas of expertise: Secondary data analysis, K awards,
instrument development, multidisciplinary teams, NIH
politics: NIDDK
Diverse portfolio- NIH, pharma
Family & work life
Growing a clinical research career
On to online resources
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