MINUTES OF THE ANGC COMMITTEE MEETING HELD AT 1600HRS
WEDNESDAY 26th SEPTEMBER 2012 AT THE CLUBHOUSE.
Present:
Maj. G Bagley
Mr. C Moore
Cpl C Hey
Mr. A Payne
Mr. A Lowe
Mr. D Robinson
Mr. N Maxwell
Mr. N Phillips
Mr. I Alexander
Mr I Emery
SAC A Dawson
Chairman
Captain
Lady Captain
Vice-Captain
Secretary
Comp Secretary
Grounds Member
House Member
Handicap Secretary
Entertainments
Publicity Member
FS N Howie
FS M Telford
Bar & Shop Member
Treasurer
Apologies:
ITEM 1:
Minutes of the last meeting
 The Chairman opened the meeting at 1600 hrs and the minutes of the
previous meeting were read and agreed as a true record.
ITEM 2:
Matters Arising
Chairman
 The chairman had spoken about acquiring water for the course with the
QM’s Dept and has arranged a meeting at Dhekelia Garrison to discuss
potential costings and logistics with relevant authorities.
Action: Chairman

The station fiscal year date will not change and as such there is no
requirement for further club payments into the UAF.
Item Closed
Captain
 The Captain informed the committee he had sent further correspondence
to Korineum (Capt John Torres) and was intending to visit the course
shortly where he will negotiate proposed dates.
Ongoing
Lady Captain
 The Lady Captain with help from the Entertainments member will organize
a quiz night at the club, date to be confirmed – (Possibly 3rd Nov)
Ongoing
Junior Section
 The Junior Academy including Aphrodite Hill coaching sessions will be
advertised on station information channel, station community website and
will be put into the school letter.
Action: Publicity Member
Secretary
 2 x Captain / 5 x Past Captain ties purchased.
Item Closed
House member
 The Vending Machine process through to contract needed a minimum 2
month trial period after which if viable, it could last as long as the club
wanted it. Income was based solely on commission i.e. percentage of
stock sold. The committee felt that with the Honesty bar available
complemented with the water dispenser on the patio area, there was no
need to add an additional vending machine facility.
Item Closed

Installation of the patio lighting work needed to be done by a certified
electrician, as such the House Member would source an appropriate
person to undertake work if estimate was less than €150. If not he would
put forward costings at next committee meeting.
Action: House Member

Heating efficiency Vs Costing comparisons were carried out with the
conclusions indicating at least 6 Halogen lights at a cost of €80 each plus
installation work would be required. The committee felt that a better
investment of funds would be the acquisition of 2 new gas heaters and the
refurbishment of the older ones instead.
Action: House Member
Grounds Member
 Informed the committee that he had been able to purchase a quantity of
rubber tees to be used on the practice mats donated by Aphrodite Hills but
unfortunately they were going missing. He therefore proposed that the
tees were sold in the shop for individual use.
Carried unanimously
Action: Shop Member
ITEM 3:
Chairman’s Report
 The Chairman spoke at length about the concurrent bar losses and
although reluctant, he had no other option but to restrict access to the bar
in accordance with station policy. He was happy to take on board
suggestions including the stocking of the “Honesty Bar” being a priority,
which he would feed back to the Bar member for inclusion within in the bar
staff SLA’s which were currently being re-written.

The Chairman stated he had spoken to the Commanding Officer who
would be happy to present the “Presidents Putter” trophy and prizes to the
winners of the competition on Thursday 25th October, in conjunction with
the normal ball sweep program.
ITEM 4:
Captain’s Report
 The Captain expressed his thanks to all members involved in making this
year’s Ryder Cup a tremendous success and congratulated England
(Team Captain: Mr Andy Payne) for their comprehensive victory, retaining
the trophy for another year. He set aside special thanks to the works
afternoons party’s under the direction of Mr Neville Maxwell for ensuring
the course was in a great condition, Ian Emery the new Entertainments
member for procuring the “Soul Man”, Darren “The Karaoke King” Rees
and finally Mr Lowe for organizing the food.

Colin then expressed his intention to nominate both Mr I and Mrs. S
Bogan to become honorary members of the club at the next AGM in June.
The Secretary put forward a motion to purchase a plaque where member’s
that have had this major honor bestowed on them, can have their names
displayed.
Carried Unanimously
Action: Comp Secretary
ITEM 5:
Lady Captain’s Report
 The Lady Captain stated although the first competition of the new season
(Celia McCarthy) only had a few women competing, she felt it had gone
well and that with the drop in temperature over the coming weeks,
expected the following competitions to be supported better. Claire then
stated the Ladies Section were happy to help maintain both the clubhouse
and course facilities during the season.
Action: Lady Captain / House & Grounds Members

Due to the Lady Vice Captain (Mrs Sheila Bogan) leaving the island
(Tourex) the post of was now available. The Secretary stated he will place
a notice on the board in the clubhouse advertising the committee position
vacancy, asking for nominations from the membership (Full / Society) for a
period of 2 weeks in line with the constitutional rules.
Action: Secretary

Claire stated the Tuesday ballsweep numbers were increasing and that
instead of receiving balls as prizes, could vouchers from the shop be
presented instead. After discussion, the committee instructed the Lady
Captain that it was a ballsweep and therefore only balls could be given
out.
Item Closed

The Lady Captain stated she intended to reset the Ladies Tuesday
ballsweep handicaps back to a maximum of 18. The committee was in
agreement but as the club “Thursday” ballsweep was run by the ViceCaptain, any ladies would continue to have a maximum of 15, not 18.

Finally the Lady Captain stated there was no need to publically “Name and
Shame” individuals when they had failed to adhere to competition entry
rules. The committee felt that the particular instance highlighted by the
Lady Captain could have been dealt with better, however members
needed to be aware that Non payment prior to the start of any
competition, be it a weekend competition or weekday Ballsweep would not
be tolerated, with Ignorance not being an acceptable excuse.
ITEM 6:
Treasurers Report
 In the absence of the Treasurer, the Secretary informed the committee
that the closing balance as of 25th September stood at €11032.26. The
Treasurer had spoken to the accounts office with respect of the Ryder Cup
sponsorship monies and they confirmed they had not received them as
yet. The Chairman stated he would contact the De Vere’s representative to
find out what was happening with regards the bank transfer.
Action: Chairman

The Green Fees (PayNPlay) had picked up again, probably down to the
temperatures now dropping.

He finally stated he had completed the 6 month property check and
updated the book accordingly.
ITEM 7:
Competition Secretary
 The Vice Captain spoke about the problem of slow play and the effect it
had on golf round completion times, organizational difficulties which take
place, the potential impact on individuals within a slow group and
ultimately the rest of the field competing in the competition. In a recent
competition it became very evident this problem had returned with a
vengeance and he put forwarded a number of suggestions to try and
combat the problem.
a) Stipulate the pace of play through course signage and on
individual’s scorecards – 12 minutes a hole.
b) The Introduction of early “bird” start times (from 0700) instead of
0800 and even a 2nd tier starting at midday.
c) Penalties for individuals who are perpetual offenders, both during
the game and with respect to start time management.
d) Highlight this issue at the Club Ballsweep’s (Seniors / Ladies /
Gents) to the membership.
e) Put committee members out with offenders explaining course
etiquette when the situation arises.

The committee agreed with the Vice-Captains thoughts and the
Competition Secretary would start to offer (Early bird) tee times with pace
of play times printed out on scorecards. The rules of Play – in particular
Slow Play would be put up around the club on relevant notice boards,
inside and outside the clubhouse by the Handicap Secretary. Finally at all
ballsweep’s, the Captains would highlight the need to adhere to golf
etiquette at all times on the course. Finally a review will take place during
this month’s competitions to see if these measures have an effect.
Action: Captains, Competition Secretary, Handicap Secretary

The Competition Secretary stated that a Ladies Winter Eclectic
competition would be run on the same lines as the Gents (specific named
comps which qualify) if sufficient numbers entered to make it a viable
proposition.
Action: Competition Secretary

Finally the Competition Secretary had received a request from a number
of members who play in the Seniors Ballsweep on a Tuesday morning, to
allow the 18 Hole monthly Ballsweep competition be accepted as a club
qualifying competition. Although from a purely golfing standpoint, the
Seniors Monthly 18 hole ballsweep competition is played to EGA rules /
regulations and the handicap managed accordingly through DataGolf, the
committee felt that the “Spirit” of the rules over the last 2 seasons, which
were introduced to encourage all members to play in at least 4 club
qualifying competitions, really meant weekend competitions (Trophy /
Medal). Being essentially a Military Golf Club, all competitions (associated
qualifiers) should be based around Military / MOD Civilians availability to
play as a matter of priority, with it being a Tuesday morning and the
obvious work commitments they have, the proposal was rejected.
Action: Item Closed
ITEM 8:
Junior Section
 The Handicap Secretary informed the committee that the Junior Academy
will start back after the summer break on Wednesday 3 rd October at 1500.
He expected the juniors who had left would be replaced from enquires
received. The first coaching session at Aphrodite Hills will take place on
Sunday 14th October of which MT transport had been booked.
ITEM 9:
Secretary
 All members who had not played 4 qualifying competitions had paid with a
warning issued that their membership would be suspended if they failed to
meet the requirement this season.

The Secretary informed the committee Mr J Saunders who ran the
Senior’s ballsweep requested access to the membership contact details to
further his management of the Tuesday competitions. Although Mr
Saunders was a reputable individual, the club had to adhere to data
protection restrictions and unfortunately his request had to be declined.
ITEM 10:
Entertainment Member
 The Entertainment Member informed the committee that plans were
ongoing for a casino evening to complement the station Bonfire
celebrations which would take place on Saturday 3rd November. If the
Casino wasn’t able to be booked due to the people involved leaving the
island, then it was the intention to hold a Quiz / Karaoke (DJ Rees)
evening instead.

The Entertainment had been booked for the Xmas function, which was to
be held this year at the Golden Bay Hotel Larnaca, where a buffet and
International bar (4Hrs Free) would be available until midnight.

The Entertainments member stated due to the attendance at the Xmas
function generally being 60% to 40% in favor of guests, he would be
holding the traditional raffle at the Thursday ballsweep (13th December)
prior to the Xmas function, with a smaller draw taking place on the night
where all attendees could take part.
Action: Entertainments Member
ITEM 11:
Grounds Member
(Breakdown of course development proposals/actions/plan)
http://www.aynikgolfclub.com/minutes.html

Prioritization of astro turf fringes was discussed and the Grounds member
was given the go ahead to contact Yiannis to progress the purchase and
laying of new astro-turf fridges for the 9th and 6th Greens at a cost of
€4800.

The Grounds Member informed the committee that he and the Captain
had met with Mr P Bromley to access the slope rating requirements for the
course and subsequent projected costings. Due to the new proposed
course layout and newly laid astro turf greens, a full re-rating of the course
would be required at a cost of approximately €800. This was expected to
take place in November, but would be dependant on assessors availability.
Action: Grounds Member
Grounds member report September 2012
Weekly tasks
Greens cleared and brushed
Bunkers raked
Strimming of mounds ditch’s
Bins emptied
Additional
Cleared loose debris, rocks and cut back bushes between 6th & 7th fairways.
Cut and marked out new fairway for par 5 9th hole.
Cleared and pruned bushes to LHS 8th fairway as required.
Cleared ladies 7th tee box and surrounding area.
Equipment
Brushes arrived from UK one broken in transit.
Countax tractor LHF wheel incurred and damaged.
Countax tractor repaired battery cable connection.
Works party stats
Total for period
Highest No.
Lowest No
Core No
34
10
7
8
ITEM 12:
Bar & Shop Member
 The Bar Member prior to his departure to the UK ensured there were balls
available from the shop for the relevant ballsweep prizes to be presented.

He reiterated to the committee via the House Member that the bar would
be open when requested but needed defined opening/closing times for bar
staff with regards club functions.
ITEM 13:
Publicity Member
 The publicity member informed the committee he was currently liaising
with Junior Section representatives to ensure coaching sessions would be
advertised on both the local information channel and station community
website.
Action: Junior Section (Reps) / Publicity Member
ITEM 14:
House Member
 The House Member informed the committee he had contacted a picture
frame supplier who quoted a price of €10’s each. He proposed the club
purchased ten frames to cover current and future requirements.
Carried Unanimously
Action: House Member
ITEM 15:
AOB
 The Captain informed the committee that he had received a letter of
thanks from Mr B Wilson in relation to the Ryder Cup weekend and in
particular thanking the committee for organizing such a successful event
and evening’s entertainment.

The De Vere group sponsors asked if they could attend this year’s Xmas
function at Golden Bay Hotel. The committee felt as in previous years that
the club would invite the main De Vere representative (pay for them) but
any other representatives would be treated as guests and would be
expected to pay accordingly.

The committee had only received positive feedback concerning the Par 5
trial during the Ryder Cup weekend and as such it is the intention to
include it within the new course plans for slope rating accreditation,
November.

The course signage sponsorship is up for renewal and the committee
agreed to keep at the same cost as last year, €30 per tee box. Over the
coming weeks, previous sponsors will be contacted by committee
members to see if they wish to continue to sponsor their tee box. A review
will take place of any outstanding tee boxes at the next meeting.
Action: Committee Members

The Secretary proposed that a course marshal be trailed again for a 2
month period to stop potential PayNPlay abuses, which are known to be
taking place again. Mr I Emery volunteered to attend the course from 1st
October, for a period of 10 hrs a week, 0730-1230 Monday & Fridays.
Carried Unanimously
ITEM 16: Date of Next Meeting:
The next meeting will be held, Wednesday 31st October at 1600 in the clubhouse.
Andrew Lowe
Secretary
ANGC