TERMS OF REFERENCE
GAME DEVELOPMENT COMMITTEE
2014
Objectives:
There shall be a Committee of the Centre known as the Game Development Committee.
The purpose of this committee is to





assist the Board in carrying out its responsibilities;
assist, advise and make recommendations to the Board on player, coach and/or
other team officials development; and
ensure promotion and availability of all aspects of the game within Christchurch
Netball Centre.
liaise and discuss with the Netball Development Coordinator the nature and scope of
work to be planned and provided; and
consider any matters referred to them by the Board in conjunction with the staff
member involved.
Committee Membership:
The Game Development Committee shall comprise of up to six (6) but not less than (3)
members appointed by the Board from nominations received.
A staff member is also appointed by the Board to each committee in an ‘ex-officio’ role.
The Board shall appoint one of the Board appointees to be the Convenor.
The Board shall also fill any vacancy on the Committee.
Every appointment to the committee shall be for a term of three (3) years from the
commencement of the appointment, unless expressly stated otherwise. At the end of the
three (3) year period the person shall be deemed to have retired but may be reappointed
to the same, or any other position, on the committee for up to a maximum of three (3)
terms or nine (9) years.
The Board may revoke any appointment to any committee at any time upon written
notice to the appointee.
The Game Development Committee shall have the right to co-opt other members to the
Committee from time to time for the purpose of achieving specific objectives/projects.
Powers:
The Game Development Committee shall, in respect of the matters for which it has a
function (as set out in Regulation 1.7), have the power to:
(a)
(b)
(c)
make enquiries on behalf of the Board including seeking/sourcing advisors and
experts to assist it in such enquiries;
develop draft policies/procedures for approval by the Board;
delegate its powers and functions to an individual or a working group;
(d)
only incur any expense (eg advisors fees) which is approved by the Board;
(e)
make recommendations to the Board.
The Committee shall have no power to make decisions on behalf of the Board. It shall
assist the Board as the governors of CNC and shall be involved in the operation of all
matters regarding game development within CNC, as directed to do so by the Board.
Functions:
The functions of the Game Development Committee are to:
(a)
continually review game development requirements within the Centre
(b)
review and report on the provision of game development opportunities to meet the
identified needs of the centre
(c)
liaise and discuss with the Netball Development Coordinator the nature and scope
of work to be planned and provided
consider any matter referred to them by the Board in conjunction with staff;
ensure all statutory requirements of CNC are complied with.
(d)
(e)
Procedures:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
The Game Development Committee shall meet at least ten (10) times per year and
at such other times as are necessary to carry out its functions;
Each member of the Committee is expected to attend every meeting (whether in
person or by skype or tele-conference);
Each appointed member shall be entitled to one vote;
Where there is any matter within its functions which may give rise to a conflict of
interest, (eg, in relation to decisions affecting a club/matter a committee person is
directly related to or involved with) the relevant member(s) of the Committee shall
not be entitled to vote and shall declare their conflict of interest to the Committee
(and Board if applicable). In this situation the Board may appoint person(s) to
replace that Committee member in respect of the matter which gives rise to the
conflict of interest;
The Convenor shall submit a monthly report of activities, issues to the Board.
The Committee shall submit to the Board an Annual Work Plan, budget as required
and associated timeline of all activities;
The Convenor shall submit an annual report to the Board for inclusion in the Annual
Report.
The Committee shall record discussions of all meetings and submit minutes of the
meetings held to the Netball Manager within 10 working days of the date of that
meeting.
The Committee shall submit any recommendations to the Board for approval not
less than 4 working days prior to advertised Board meeting dates.