SERS Common Issues
• Let’s face it, SERS has been an… INTERESTING
program over the past few months. As stated
earlier, we (Connect) do not have access to
the eSERS website but based on the
experiences of other users, we have noticed
some common issues and found some
resolutions. So just to follow up…
Some things to keep in mind
• When setting up your pay schedule on eSERS, this is where
you will enter and set your pay cycle and sequence number
i.e if you’ve entered BWK 0001 as your biweekly pay
schedule then that is the number you will always use when
running SERSREG.
• If you initialize different pay groups separately for your
regular payroll, you must use different pay cycles; i.e
BWK0001 and BWK0002 etc (classified and certified
employees).
• When running SERSREG, you must use the same pay cycle
and sequence number you have set up in your payroll
schedule on SERS’s website
• If your district’s regular pay dates don’t match a true semimonthly schedule, what others have done is use OTH. If you
have set up OTH0001, then this is what you will use when
you run SERSREG.
• If you run special pays, you must have a pay cycle and sequence
number set up for that as well. OTH is typically what is used here if
employees are not set up on a default calendar
• If you are running a special pay using the same pay date as your
regular pay and using the same initialization dates, you can use the
same pay cycle and sequence number used for your regular pay as
long as those employees are on a default calendar, otherwise this
will add attendance days (i.e If your regular payroll pay date is
3/1/17 and you initialize for 2/15/17- 2/28/17 and you use SMO
0001 and then you initialize for a special payroll dated the same
3/1/17 and use the same dates for initializing 2/15/17 – 2/28/17,
you do not have to enter another pay cycle and sequence
number…it will all pull into one file when running SERSREG).
• When running a special pay you cannot have the same beginning
and ending date (i.e Beginning date 4/1/2017 and Ending date
4/1/2017. You’ll need to change that ending date to 4/2/2017).
Test Question Uno!
Scenario: Regular
Pay date – 3/3/2017
Beginning Date – 2/6/2017
Ending Date – 2/20/2017
Special
Pay date – 3/3/2017
Beginning Date – 2/18/2017
Ending Date – 2/18/2017
Will there be a problem loading into eSERS and if so
why?
Test Question Deux!
Scenario: Regular BWK0001
Pay date – 3/3/2017
Beginning Date – 2/6/2017
Ending Date – 2/20/2017
Regular BWK0002
Pay date – 3/17/2017
Beginning Date – 2/27/2017
Ending Date – 3/13/2017
Will there be a problem loading into eSERS and if so
why?
Test Question Three!
Scenario: Regular BWK0001
Pay date – 4/14/2017
Beginning Date – 3/27/2017
Ending Date – 4/07/2017
Special OTH0001
Pay date – 4/14/2017
Beginning Date – 4/08/2017
Ending Date – 4/09/2017
Will there be a problem loading into eSERS and if so
why?
Additional Resource(s):
SERS Tutorials
http://ohsers.org/esers-information
Allows users to view SERS reports that have been submitted i.e
SERSREG, SERSDET, SERSDERR etc
To utilize
Go to: http://ohconnect.org/fiscal/ =>
Under Software click on Payroll CD
Locate and click on your district
Log In (This is your reflections log in)
To view current reports click on the corresponding quarter
Click on the month
Click on the report that you want to view
Note: Only reports that have been submitted will be available
Payroll CD is useful when attempting to determine errors, view information
without having to use reflections, print etc. You may find different uses for
Payroll CD as it is a convenient tool.
SERS REQUIRES THIS BE RUN AT THE END OF
EACH MONTH TO CLEAR ACCUMULATORS!!!
Provides month to date and fiscal to date totals for old and new employees. This is
another report that can be found in PayrollCD…so yes we know when it hasn’t
been run
To access/utilize
•Log into reflections
•At the main menu type RETIRE
•Option 3
Select “Y” to clear accumulators
- Enter Closing Month and Year
- Execute
* Other options are based on preference