The University of Melbourne
eScholarship Research Centre
Archives Project at the State Library of Victoria
The Archival Process in Pictures
A photographic representation of the process of archiving a collection from accession
(mapping and surveying the records), through to the publication of a Guide to the Records.
Author: Rachel Tropea
Version: 1.0
Date Created: 19 August 2008
1. Surveying and Mapping the Records
Accession Cartons - Records housed in accession cartons, shelved and ready
to be processed.
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000600-Accession Cartons.jpg.
Detail of Accession Carton - Labelling on an accession carton.
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000601-Detail of Accession Carton.jpg.
D:\81923198.doc
Page 1 of 8
2. Arrangement and Description of Records
Archival Stationery - Acid free archival boxes and plastic sleeves used for housing
and preserving records.
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000602-Archival stationery.jpg
Archival Manila Folders - used for housing mostly paper records
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000603-Archival folders.jpg
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Page 2 of 8
Processing the Records
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000604-Re-housing Records1.jpg
Rehousing the files into
acid free folders and
acid free archival boxes
Colour digital image, taken at
the State Library of Victoria, 15
August 2008, by Rachel
Tropea,
N:/Projects/XASL/Archival
Process in Pictures/
D:\81923198.doc
Page 3 of 8
Some records need
conservation work…
Colour digital image, taken at
the State Library of Victoria, 15
August 2008, by Rachel
Tropea,
N:/Projects/XASL/Archival
Process in Pictures/
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
D:\81923198.doc
Page 4 of 8
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/P1000608-Conservation Work1.jpg
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
D:\81923198.doc
Page 5 of 8
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
D:\81923198.doc
Page 6 of 8
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
D:\81923198.doc
Page 7 of 8
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
Colour digital image, taken at the State Library of Victoria, 15 August 2008, by Rachel Tropea,
N:/Projects/XASL/Archival Process in Pictures/
D:\81923198.doc
Page 8 of 8