c/o 280 Queen Street South
Mississauga, ON L5M 1M1
toll free 866.807.2227
[email protected] | www.obiaa.com
Member Needs Assistance - Budget Breakdown
October 16, 2014
The Brantford BIA is looking for the following information:
Please provide an approximate breakdown of your budget and/or levy in percentages?
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Beautification & Maintenance
Marketing - Events & Promotions
Administration
Other, please explain ___________
Please direct your response to M. Annette Wawzonek, DBBIA Executive Director | Brantford BIA
by replying to [email protected] and [email protected]
NOTE: There is no right or wrong answer for this one. It is recommended that your BIA budget
should be derived from your Strategic Planning Priorities and the investment required.
RESPONSES
The following is out budget breakdown for 2015.
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Administration 31%
Promotion 31%
Events 16%
Physical Improvements 22%
Here is what is included in our administration:
Salaries and benefits
Stationery/supplies/photocopies
Postage
Telephone/internet
Miscellaneous
Rent and occupancy costs
Office/computer equipment
Professional fees
Insurance
Training/education/travel
Memberships
Chairman's expense account
Board meeting expense
Angela Mittoni, Downtown Oshawa BIA | [email protected]
 Beautification: 15%
 Marketing: 10%
 Administration: 50%
 Events: 25%
Thomas Coke, Office Manager | Napanee BIA | [email protected]
We are, roughly speaking (in the order that you have listed) 25%, 35%, 40%
c/o 280 Queen Street South
Mississauga, ON L5M 1M1
toll free 866.807.2227
[email protected] | www.obiaa.com
It's hard to get very precise with those categories, but if you are trying to make the case for something or
another I am sure that many BIA would be able to send you the budget details -- they are public documents
anyway. I have attached our 2014 version (with 2013 for comparison) in case it's more helpful.
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Beautification & Maintenance – 25%
Marketing - Events & Promotions – 35%
Administration – 40%
Other, please explain ___________
Marty Williams, Executive Director | Downtown Guelph Business Association | [email protected]
It just so happens that my budgets are all laid out on my desk when your Member needs Assistance came in
so I was able to quickly do the calculations for you.
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Special Events and Promotions is 38% of our entire budget
Beautification is 14% of entire budget
Admin is 48% of entire budget
Levy is 71% of entire budget. We are able to raise 29% from other sources such as grants, wage subsidies,
revenues from advertising programs.
Hope this helps
It would be interesting to see your spreadsheet once you get a few responses if you’d care to share.
Kathy G. Drewitt, Executive Director, Downtown Hamilton Business Improvement Area |
[email protected]
Sue from Collingwood provided her budget and the percentages are calculated as attached.
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Beautification & Maintenance – 18%
Marketing - Events & Promotions – 34%
Administration – 30%
Other, please explain – 3% Future Planning
Other, please explain – 4% Reserve
Sue Nicholson, General Manager | Collingwood BIA | [email protected]
The Beach BIA budget breakdown for 2015 is approximately:
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Admin including salaries
32% (of course salaries are largely in support of events and
marketing initiatives, but the budget form includes it all as admin)
Marketing and events
34%
Maintenance, flowers
19%
Capital fund reserve
15%
Bob Gore (Beach Village BIA Treasurer), The Beach BIA | [email protected]
Our budget breaks down as follows:
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Administration: 21%
Parking: 31%
Streetscape: 13%
Events: 17%
Marketing: 18%
I would be interested to hear how other BIA's are divvying up the funds.
c/o 280 Queen Street South
Mississauga, ON L5M 1M1
toll free 866.807.2227
[email protected] | www.obiaa.com
Alison Scheel, Downtown Orangeville BIA | [email protected]
Our budget is broken down as follows:
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Administration - 44% - includes salaries, rent, insurance, financial charges, general office supplies
Development - 11% - includes all meetings, staff development, streetscaping improvements, website &
communications
Events -14%
Media & Visual Marketing/Tourism - 31% - includes all marketing, holiday décor, graffiti clean up
Tisha Polocko, Executive Director | St. Catharines Downtown Association
[email protected]
Our budget breaks down to:
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18% - admin
25% - Marketing/Events
Balance – streetscape, landscape, clean up, lamppost, maintenance etc. – basically the things that are
most visible
Briar de Lange, Executive Director | Bloor-Yorkville BIA | [email protected]
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Communications – 12%
Advertising and Marketing – 5%
Events – 72%
Debi Croucher, Downtown Windsor BIA | [email protected]
FYI 95% of our budget comes from a tax levy. We receive a small amount annually from the City towards
maintenance staff costs, and a very small amount ($2,500) from them towards our annual Buskerfest. We
also do some sponsorship for Buskerfest and charge a modest booth fee for commercial, non-DIA vendor
booths.
Breakdown:
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Parking - 10% - Payable to City of Owen Sound for lost revenue when parking meters were removed in
two blocks per OSDIA’s request
Marketing - 12% - Includes events, promotion, print and radio ads, various non-OSDIA event programs
Beautification - 11% - Includes streetscape, street maintenance supplies, hydro for Christmas lights
Membership - 3% - Includes website maintenance, new business welcome packages, newsletter
printing
Administration - 60% - Includes salaries, office expenses, rent, telephone, payroll expenses, audit
expenses, staff health benefits, office equipment purchases, staff development
Security - 1% - We pay for hydro for a small alley connecting two of the streets that would otherwise be
dark and we contribute a small stipend to a citizens’ group that patrol Downtown after dark
Board of Mgmt - 3% - AGM, board meeting meals, board development, attendance at conferences and
networking events, Community Service Fund – “good will” parking ticket payments
Carolyn Bigley, Manager, Owen Sound Downtown Improvement Area
[email protected]
For Downtown Milton BIA, our breakdown is:
c/o 280 Queen Street South
Mississauga, ON L5M 1M1
toll free 866.807.2227
[email protected] | www.obiaa.com
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Beautification & Maintenance – 18%
Marketing - Events & Promotions – 27%
Administration – 54%
I would love to see the report including other responses as well.
Katrina Lemire, Executive Director | Milton Downtown Business Improvement Association
Email: [email protected]
The PBIA budget (in percentages) has the following breakdown:
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Beautification and Maintenance: 31 per cent
Marketing – Events and Promotion: 27 per cent
Administration (including overhead costs such as rent, insurance, etc.): 36 per cent
Tax Adjustments (I didn’t feel this really fell into the other categories): six per cent
Heather Sutherland, Pembroke Business Improvement Area Manager | [email protected]
BIA Name
Administra Promotion Events
tion
/Marketing some are
both
Promo &
Events
Beach Village BIA
32%
34%
Bloor-Yorkville BIA
18%
25%
Collingwood BIA
30%
34%
Downtown Guelph Business Association
40%
35%
Downtown Hamilton BIA
48%
38%
Downtown Orangeville BIA
21%
18%
17%
Downtown Oshawa Board of Management
31%
31%
16%
Downtown Windsor BIA
5%
72%
Milton Downtown BIA
54%
27%
Napanee BIA
50%
10%
25%
Owen Sound DBIA
60%
12%
Pembroke
36%
27%
St. Catharines BIA
44%
31%
14%
Total
464%
107%
364%
Average
36%
8%
28%
Physical
Capital
Improvem Reserve
ents/Beaut
ification
19%
57%
18%
25%
14%
13%
22%
Parking
Developm Tax
ent
Adjustme
includes
nts
Communic
ations
15%
31%
12%
18%
15%
11%
31%
243%
19%
10%
7%
41%
3%
11%
30%
2%
6%
15%
1%
6%
0%