Managing the
Bowl for Kids’ Sake Committee
June 12, 2012
Objectives
• What’s at Stake
•Finding the Right Volunteers
•Training Them to Be the Best
•Managing Them to Keep the Best
Bowl for Kids’ Sake is a volunteer
rich opportunity
What types of volunteers does your agency need to pull
off a successful Bowl For Kids’ Sake?
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Team Captains
Event Day Volunteers
Bowlers
Company Coordinators
BFKS Committee
Bowl for Kids’ Sake is a major undertaking
and in order to make it pay off for your
agency, you need committed committee
members!
Don’t settle for warm bodies or worker
bees– Find the Best!
What are you looking for?
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Wisdom
Needed expertise
Wealth or affluence
Philanthropic
Willing and able to
help or the potential
to do so
• Large network
• Respect in the
community
• Integrity
• Passionate about
your organization or
the potential to be
so
Find out more
• Think about someone you would like to join the
Bowl for Kids’ Sake Committee.
– How many of the characteristics does he or she
have?
• Perhaps you’re not sure of some of them and
need to discover this information
• Offer opportunities for the wider community to
get involved, but to get a well-rounded
committee, you will need to put some effort into
recruiting volunteers
Step 1: Identify the Potential
• Identifying a core group of volunteer leaders is
the best way to start.
– Who knows your agency well?
– Who cares deeply and is actively involved
already?
– Does he or she have the ability to give money?
– Does he or she know others who can?
– Who are your best PAST LEADERS?
Create a Job Description
Be clear about:
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Why you need a committee member
What you want them to DO
The time period for the campaign
The time commitment needed
Expectations
How your agency will support the member
Explain how their involvement with the Bowl for
Kids’ Sake Committee will impact your mission!
Step 2: Recruit your Committee
As you recruit, think about what your agency needs
to make Bowl for Kids’ Sake Successful
• Be able to articulate the mission
• Be willing to open doors
• Skill in asking or ability to learn
• Ability to take the time to network and make some
face-to-face visits
• Bring knowledge, expertise and fresh ideas
Step 3: Talk about the mission
• Explain Bowl for Kids’ Sake’s role in enabling
your agency to fulfill your mission.
– Bowl for Kids’ Sake raises 1/3 of our budget and is
our largest source of unrestricted dollars. This
means the money we raise can be put to immediate
use where it will do the most good. If we reach our
goal of $120,000 by April 30, we’ll be able to expand
our program to a new school.
Step 4: Set Goals
• Once you’ve explained the need, talk about
how you’re going to meet that need.
– Set individual goals for each committee member that
tie back to your overall goal.
– Make sure you have buy-in and the volunteers are
committed to the outcome.
Managing the Committee
Checklist for Success!
The assignment is clear
Do your volunteers know there is an assignment?
The assignment is important and interesting
Do your ask your volunteers to blow up balloons or serve
pizza or to raise money?
The volunteer has the skills and ability to carry it out.
Are your volunteers in over their heads?
The volunteer is committed to the outcome
Did they reluctantly raise their hand? Are they noncommittal? Did they agree with the “why” behind the goal?
Professionally Supported
Volunteers
• Make a Plan
• Set Mini-Goals
• Report Back
• Meet or Communicate Regularly
Make a Plan
• Check out the BFKS timeline to help you create a
detailed plan!
• Schedule meetings in advance
• Plan with the BFKS committee to increase their
ownership
Benchmarks
• Check out the BFKS timeline to see how you can break
larger goals into smaller, manageable goals
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Hold the BFKS Committee accountable
• Don’t just set revenue benchmarks!!
• Set dates for recruiting %’s of Team Captains, Sponsorships, etc
• Walk volunteers through the next steps
• How to sign up teams
• How to secure sponsorships
• Make sure they’re clear about next steps
Report Back
 Help them see how their efforts make a difference in the
big picture.
 Keep everyone motivated by letting them know how the
campaign is progressing.
 Let the committee decide how frequently they want to
update each other.
 If you’re using Sphere, your Committee can view their
real time results.
R
egular communication
Regular Communication
 Vary the messenger
Decide when the messages should come from staff, the BFKS Chair,
or outsiders (Bigs/Littles)
 Vary the format
• E-mail, face to face meetings, and phone calls all have their place.
 Communicate specific actions and tie it back to the mission
R
egular communication
Wrap Up
 The Bowl for Kids’ Sake Committee costs a little staff time
but is well worth the effort.
 Use your committee wisely
 Plan effectively and report back on progress
 Tie the work back to your mission
Contact Info
Jennifer Ashbaugh
[email protected]
215-701-5658