JV Elements at Oregon State University
The required
components in a
JV transaction
Elements of a JV
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JV Text
JV Rule codes and Types
Transaction Fields
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Index = Fund, Organization, and Program
Account Codes
Activity Codes
Debit or Credit symbols
Description
Document Reference Number
Budget Period
JV Text
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
Text is always required
Text should contain sufficient information regarding
the purpose of the JV transaction
Text should include name and phone number of
person inputting the JV
JV Text - Internal Charges
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Text for Internal Charges should provide:
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Business purpose or reason
Date (month and year) of service
For whom service was performed
How amount was calculated (ie: # hours, test performed)
or where supporting documentation may be found
JV Rule Codes & Types
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3JV1 – revenue/expense
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3GNT – corrections/transfers
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Used for all original entries
Distribution of costs or corrections not involving
restricted funds
Used when one or both sides of the entry involve a
restricted fund: grants, contracts and gifts
Routes the JV to OPAA for review
2XXX – Encumbrance & Liquidation JVs
1XXX – Budget JVs
JV Rule Code 3YEC
New Policy: The 3YEC rule code is only to be used
for year end accrual entries
 Accrual entries are those which post:
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Receivables
Prepaid expenses
Unearned income
Accrual entries are posted at year end and
reversed in the next fiscal year; use 3YEC for both
A reconciliation sheet is to be used with these
transactions
Transaction Fields: Index
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Use an Index code unless the transaction posts to
a General Ledger (GL) account.
If a General Ledger account is used (the code
begins with A or B), only input the Fund and
Account codes.

Commonly used GL codes are:
A3140
A5006
B5901
Receivables
Prepaid Expense
Unearned income.
Transaction Fields: Other FOAPAL & D/C

Always use the appropriate Account codes
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See FIS 409: “Determine What Account Code to Use”
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Add a departmental Activity code, if needed
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Debit/Credit field:
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Use “D” or “C” with Rule codes that begin with a 3
Use “+” or “–” with Rule codes that begin with a 1 or a 2
Transaction Fields: Description
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In the Description field:
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Provide a comprehensive and concise description of
activity or item to enable the verification of the Account
code.
It is not sufficient to write “see text” – JV will be rejected.
Example: ScanProbeTest 08-91 Miller 9/08
Transaction Fields: Additional References

Complete the Document Reference field when
correcting any Banner document. This includes
redistributions or changes to Account or Activity
codes.

The Budget Period field is required when the rule
code begins with 1.
END
JV Elements
at
Oregon State University