System Variables The purpose of System Variables is to provide Finance One object names with an alias or nom de guerre that can be substituted for an object name. Changing the value of the System Variable effectively replaces an object name wherever it is used in Finance One. This powerful concept can be used widely within the system and is designed to minimise changes required for end-of-month and end-of-year. An example of the use of System Variables within UniSA is that for Cost Centre reports the system prompts with the current values for current period, actual ledger name, budget ledger name and commitment ledger name. These prompts are held in the System variables PRD.CUR, LEDGER_GLACT, LEDGER_GLBUD and LEDGER_GLCOM respectively, and are changed at the commencement of each month. A number of System Variables come as standard with the system, and at UniSA we have established another group of site-specific Variables The following System Variables have been established: VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) UNISA VARIABLES F1ARS_WS_MAX_T RANS F1ARS Wrksht maximum no. of transactions $CONFIG 1000 F1ASS Asset System Name $NGRP UNISA F1ARS_AS_AT_DAT E As At Date for AR Statements $SYSTEM 1/1/1900 F1UPGR0900_TO_0 2_AS Release 9.2 Upgrade Assets Stage $SYSTEM 2 F1UPGR0900_TO_0 2_CF Release 9.2 Upgrade Core Fin. Stage $SYSTEM 8 F1UPGR0900_TO_0 2_DE Release 9.2 Upgrade Data Entry Stage $SYSTEM 8 F1UPGR0900_TO_0 2_LD Release 9.2 Upgrade Ledger Tran Restart $SYSTEM F1UPGR0900_TO_0 2_MD Rel 9.2 Upg Disbursement Ind Restart $SYSTEM SL F1UPGR0900_TO_0 2_PLO Release 9.2 Upgrade GST Orders Restart $SYSTEM UNI F1UPGR0900_TO_0 2_PLR Release 9.2 Upgrade GST Reqs Restart $SYSTEM UNI d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) F1UPGR0900_TO_0 2_PO Release 9.2 Upgrade Purchasing Stage $SYSTEM 3 F1UPGR0900_TO_0 2_RO Release 9.2 Upgrade Retail One Stage $SYSTEM 2 F1UPGR090201 Release 9.2 GST Patch 14 $SYSTEM 0 TB_DP_DIR_CODE DP Directory Location $SYSTEM $PARAM TB_MENU_LAST_M OD Date/Time Menu was last modified $SYSTEM 09-Mar-2001 09:17:05 TBACT_MAX_DTLS _SIZE Max allowed size in KB for Action Detail $SYSTEM 64 APCLERK1 AP Clerk #1 APCLERKS DOROTHY APCLERK2 AP Clerk #2 APCLERKS LYNN APCLERK3 AP Clerk #3 APCLERKS CHERYL APCLERK4 AP Clerk #4 APCLERKS PAUL APCLERK5 AP Clerk #5 APCLERKS LYNETTE APCLERK6 AP Clerk #6 APCLERKS LESLEY PRD.COMM Current Period for commitments EOM 03 PRD.CUR Current Period EOM 03 PRD.FROM Period From EOM 03 PRD.NXT Next Period EOM 04 PRD.PRV Previous Period EOM 02 PRD.TO Period To EOM &prd.cur AP_SUNDRY_VEND OR AP Sundry Vendor Code EOY 9990400 CURR_YEAR Current Year format 9999 EOY 2001 CURR_YR Current Year EOY 01 GL_CHART2 GL Chart 2 EOY 01GL2 IP_LEDGER_ACT Ledger GLACT EOY 01GLACT IP_PGROUP IP Proc Group EOY 01ACT IP_PGROUP_COM COM Proc Group EOY 01COM LEDGER_GLACT Current GL Actual Ledger EOY 01GLACT LEDGER_GLCSH Cash Ledger EOY 01GLCSH LEDGER_GLFCT Forecast Ledger EOY 01GLFCT NEXT_BUD Next Years Working Budget Ledger EOY 02GLBUD NEXT_COM Next years commitment ledger EOY 02GLCOM d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) NEXT_HR NY HR Ledger EOY 02HR PAY_PDS_YEAR Pay Periods Yr EOY 26 PAYS_TO_APR Pays to Apr EOY 9 PAYS_TO_AUG Pays to August EOY 18 PAYS_TO_DEC Pays to Dec EOY 26 PAYS_TO_FEB Pays to Feb EOY 4 PAYS_TO_JAN Pays to Jan EOY 2 PAYS_TO_JUL Pays to July EOY 15 PAYS_TO_JUN Pays to June EOY 13 PAYS_TO_MAR Pays to March EOY 7 PAYS_TO_MAY Pays to May EOY 11 PAYS_TO_NOV Pays to Nov EOY 24 PAYS_TO_OCT Pays to Oct EOY 22 PAYS_TO_SEP Pays to Sep EOY 20 PG.CY.ACT Current Year Actuals Processing Group EOY 01ACT PG.CY.COM CY Commit EOY 01COM PREV_BUD Previous Budget EOY 00GLBUD PREV_BUDC Corp Ldg LYR EOY 00GLBUDC PREV_COM Previous Years Commitment Ledger EOY 00GLCOM PREV_HR PY HR Ledger EOY 00HR PREV-1_LDG Prior Year Act EOY 99GLACT F1APLGR Finance One AP Ledger F1SYSVAR AP F1ARLDGR Finance One AR Ledger F1SYSVAR AR F1CURRPRD Finance One Current Period F1SYSVAR 5 F1CURRYR Finance One Current Year F1SYSVAR 1999 F1GL Finance One General Ledger F1SYSVAR GL F1NEXTPRD Finance One Next Period F1SYSVAR 6 F1PREVPRD Finance One Previous Period F1SYSVAR 4 F1PRGRP Finance One Processing Group F1SYSVAR F1PG 2PY_GLACT 2 Years Prior Actual LEDGERS 99GLACT 2PY_GLBUD 2 Year Prior BUDGER LEDGERS 99GLBUD 2PY_GLCOM 2 Year Prior COMMITMENT LEDGERS 99GLCOM d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) 2PY_HR 2 Years Prior HR LEDGERS 99HR AP_LEDGER Accounts Payable Ledger LEDGERS AP CURR_BGT Current Ledger LEDGERS 01GLBUD CURR_LDG Current Actual LEDGERS 01GLACT LEDGER_AP AP Ledger LEDGERS AP LEDGER_CC Credit Card Ldg LEDGERS 97MCACT LEDGER_GD GD Ledger LEDGERS GD LEDGER_GLACT_L YR Last Year's GL Actual LEDGERS 00GLACT LEDGER_GLBUD Current Budget Ledger LEDGERS 01GLBUD LEDGER_GLBUD_N Y NY Corporate Budget LEDGERS 02GLBUDC LEDGER_GLBUD_P ROJ WOL BUDGET LEDGERS BUDPROJ LEDGER_GLBUDC Corporate Budget Ledger Current Year LEDGERS 01GLBUDC LEDGER_GLBUDC_ LYR Corporate Ledger Last Year LEDGERS 00GLBUDC LEDGER_GLCOM Commitements Ledger LEDGERS 01GLCOM LEDGER_GLKPI KPI Curr Ldg LEDGERS 01GLKPI LEDGER_HRACT Current Year HR ledger LEDGERS 01HR LEDGER_HRACT_L YR Last Year HR Ledger LEDGERS 00HR LEDGER_HRBUD Curr HR Budget Ledger LEDGERS 01HRBUD LEDGER_HRBUD_L YR Last Year Budget Ledger LEDGERS 00HRBUD LEDGER_HRCOM Curr HR Commitment Ledger LEDGERS 01HRCOM LEDGER_LF Library Files Ledger LEDGERS LF LEDGER_PF PF Ledger LEDGERS PF LEDGER_SL SL LEdger LEDGERS SL NEXT_BUDGET Next Years Working Budget Ledger LEDGERS 02GLBUD NEXT+2_BUDGET Next year = 2 Working Budget LEDGERS 04GLBUD NEXT+3_BUDGET Next+3 Budget LEDGERS 05GLBUD NEXT+4_BUDGET Next+4 Budget LEDGERS 06GLBUD NY.COM.LDG Next yesrs commitment ledger LEDGERS 02GLCOM NY.COMM.LDG Next Years Commitment LEDGERS 02GLCOM d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) Ledger NY.HR.LDG NY HR Ledger LEDGERS 02HR PREV_BGT Previous Budget LEDGERS 00GLBUD PREV_LDG Previous Actual LEDGERS 00GLACT PY.COMM.LDG Previous Years Commitment Ledger LEDGERS 00GLCOM PY.HR.LDG PY HR Ledger LEDGERS 00HR SRIS_CE_LDG SRIS COURSE EARNINGS 98 LEDGERS 99SRIS SRIS_TL_LDG SRIS TEACHING LOAD LEDGER LEDGERS 99SRISTL BAT_NAME Batch Name MISC CHART_NAME GL Chart Name MISC ORDER_FROM From Order MISC ORDER_TO To Order MISC ORG_ADD1 Organisation Address Line 1 MISC Finance Branch ORG_ADD2 Organisation Address Line 2 MISC North Terrace ORG_ADD3 Organistion Address Line 3 MISC ADELAIDE SA 5000 ORG_NAME Organisation Name MISC UNIVERSITY OF SOUTH AUSTRALIA PAY_TYPE Pay Type MISC AAAAAAA VENDOR_FROM From Vendor Number MISC 1000000 VENDOR_TO To Vendor Number MISC 3000000 NEXT+1_BUDGET Next year +1 year Working Budget PG 03GLBUD PG.CY.BUD Current Year Budget Processing Group PG 01BUD PG.CY.BUDC Corporate Budget CY PG 01BUDC PG.CY.HR HR Curr Year Processing Group PG 01HR PG.CY.HRBUD Current Year HR Budget PG 01HRBUD PG.CY.KPI KPI PG PG 01KPI PG.CY.SF Current Year Student Fees Proc Group PG 01SF PG.LY.HR Last Year's HR Ledger PG 00HR PG.LY.KPI Last Years KPI PG 00KPI PG.NY.ACT Next Year Actuals Processing PG 02ACT d:\81915117.doc GLCHART VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) Group PG.NY.BUD Next Year Budget Processing Group PG 02BUD PG.NY.BUDC NY Corporate Budget PG 02BUDC PG.NY.HRBUD NY HR BUDGET PG 02HRBUD PG.NY+1BUD Next Year +1 Processing group PG 03BUD PG.NY+2BUD PG NY +2 Budget PG 04BUD PG.NY+3BUD PG NY+3 Bud PG 05BUD PG.NY+4BUD PG NY +4 BUD PG 06BUD PG.NY+5BUD PG NY+5BUD PG 07BUD PG.PY.ACT Previous Year Actuals Processing Group PG 00ACT PG.PY.BUD Previous Year Budget Processing Group PG 00BUD PGCYHRB HR Budget PG 01HRBUD STANDARD F1 VARIABLES F1_PAY_PROCESS F1_PAY_TYPE F1_AS_BOOK_NUM BER Book Number $ASSETS F1_AS_DEPR_RATE _OPT PrReval Depreciation Option $ASSETS F1_AS_DEPR_WRK SHEET Depreciation Worksheet Name $ASSETS F1_AS_DISP_WRKS HEET Disposal / Write-Off Worksheet Name $ASSETS F1_AS_FROM_ASS CTL Asset Transfer From ASSCTL Account Code $ASSETS F1_AS_FROM_PRV DEP Asset Transfer From PRVDEP Account Code $ASSETS F1_AS_RVAL_WRK SHEET Revaluation Worksheet Name $ASSETS F1_AS_TO_ASSCTL Asset Transfer To ASSCTL Account Code $ASSETS F1_AS_TO_PRVDE P Asset Transfer To PRVDEP Account Code $ASSETS F1_ASS_CALC_VFD _IND Depr Calc Basis $ASSETS Y F1_LDG_COPY_UNI T_WRK Ledger Copy Unit of work $CONFIG 1000 d:\81915117.doc P VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) F1_LDG_DEL_UNIT _WRK Ledger Delete Unit of work $CONFIG 1000 F1_PICKLIST_WAR N_ACC Picklist warn on Account count setting $CONFIG 500 F1_BANK_ACCOUN T Bank Account $DATAENT 80710107003 F1_BANK_LEDGER Bank Ldg Code $DATAENT GL F1_CUR_PERIOD Current Open Period $DATAENT 5 F1_GST_ACCNT_A P_ACQ GST Account - Acquisitions $DATAENT 70790009931 F1_GST_ACCNT_A R_SPLY GST Account - Supply $DATAENT 70790009931 F1_GST_ENTRY_O PTION A/R GST Entry Option $DATAENT I F1_GST_LDG_AP_A CQ GST Ledger - Acquisition $DATAENT GL F1_GST_LDG_AR_S PLY GST Ledger - Supply $DATAENT GL F1_GST_RND_TOL ERANCE GST Rounding Tolerance $DATAENT 0.05 F1_GST_TYPE A/R GST Type $DATAENT NA F1_LDG_AP Accounts Payable Ledger Code $DATAENT AP F1_LDG_AR Accounts Receivble Ledger Code $DATAENT GD F1_LDG_DS Document Services Debtor Ledger $DATAENT DS F1_LDG_GL General Ledger Code $DATAENT GL F1_PGRP Processing Group $DATAENT 00ACT F1_SUSPENSE_AC COUNT SUSPENSE ACCOUNT $DATAENT 99999999999 F1_SUSPENSE_LE DGER SUSPENSE LEDGER CODE $DATAENT GL $F1X_MAX1_MAXA MT Maximum Charge for MAX1 (STD1 User Exit) $DEUSX01 01 $F1X_MAX1_UNITR ATE Rate per Unit for MAX1 (STD1 User Exit) $DEUSX01 01 $F1X_MIN1_MINAM T Minimum Charge for MIN1 (STD1 User Exit) $DEUSX01 01 $F1X_MIN1_UNITRA TE Rate per Unit for MIN1 (STD1 User Exit) $DEUSX01 01 d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) $F1X_MIN2_MINAM T Minimum Charge for MIN2 (STD1 User Exit) $DEUSX01 01 $F1X_MIN2_MINUNI TS Minimum Units for MIN2 (STD1 User Exit) $DEUSX01 01 $F1X_MIN2_UNITRA TE Rate per Unit for MIN2 (STD1 User Exit) $DEUSX01 01 $F1X_MM1_MAXAM T Maximum Charge for MM1 (STD1 User Exit) $DEUSX01 01 $F1X_MM1_MINAM T Minimum Charge for MM1 (STD1 User Exit) $DEUSX01 01 $F1X_MM1_UNITRA TE Rate per Unit for MM1 (STD1 User Exit) $DEUSX01 01 F1_CURR_AP_PER Current Period for Accounts Payable $EOM 03 F1_CURR_AR_PER Current Period for Accounts Receivable $EOM 03 F1_CURR_AS_PER Current Period for Assets $EOM 03 F1_CURR_GL_PER Current Period for General Ledger $EOM 03 F1_NEXT_AP_PER Next Period for Accounts Payable $EOM 04 F1_NEXT_AR_PER Next Period for Accounts Receivable $EOM 04 F1_NEXT_GL_PER Next Period for General Ledger $EOM 04 F1_PREV_AP_PER Previous Period for Accounts Payable $EOM 02 F1_PREV_AR_PER Previous Period for Accounts Receivable $EOM 02 F1_PREV_GL_PER Previous Period for General Ledger $EOM 02 F1_CURR_ACT_AP_ PGRP Current Actual A/P Processing Group $EOY 01ACT F1_CURR_ACT_AR _PGRP Current Actual A/R Processing Group $EOY 01ACT F1_CURR_ACT_GL_ PGRP Current Actual G/L Processing Group $EOY 01ACT F1_CURR_ACT_PG RP Current Actual Processing Group $EOY 01ACT F1_CURR_AS_PGR P Current Assets Processing Group $EOY 01ACT F1_CURR_BUD_PG RP Current Budget Processing Group $EOY PGBUD d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) F1_CURR_FUN_PG RP Current Funds Processing Group $EOY PGFUN F1_NEXT_ACT_PG RP Next Actual Processing Group $EOY PGCUR F1_NEXT_BUD_PG RP Next Budget Processing Group $EOY PGBUD F1_NEXT_FUN_PG RP Next Funds Processing Group $EOY PGFUN F1_PREV_ACT_PG RP Previous Actual Processing Group $EOY PGCUR F1_ACTUAL_LDG Actual Ledger $GRW 01GLACT F1_BUDGET_LDG Budget Ledger $GRW 01GLBUD F1_COMMIT_LDG Commitment As At Ledger $GRW 01GLCOM F1_CURR_YEAR Current Financial Year (e.g. 1998) $GRW 2001 F1_ORG_NAME Organisation Name $GRW University of South Australia F1_IN_TRSFR_ACC OUNT Inventory Transfer Account Nbr $IN 1q2000 F1_IN_TRSFR_LDG _CODE Inventory System Transfer Ldg Code $IN 0 F1_PACKAGE_DIR Package Directory $NGRP D:\TEMP F1_PAY_BANK_AC CT Payment Bank Account $PAYMENT F1_PAY_BANK_LDG R Payment Bank Ledger $PAYMENT F1_PAY_CUR_PERI OD Current Payment Period $PAYMENT F1_PAY_CUR_PGR P Current Payment Processing Group $PAYMENT F1_PAY_DISC_ACC T Payment Discount Account $PAYMENT F1_PAY_DISC_LDG R Payment Discount LEdger $PAYMENT F1_PAY_DOC_TYP E_CHQ Cheque Document Type $PAYMENT $CHEQUE F1_PAY_DOC_TYP E_DIS Discount Received Document Type $PAYMENT $DISCREC F1_PAY_DOC_TYP E_DOF Department of Finance Pay Document Type $PAYMENT $DOFPAY F1_PAY_DOC_TYP Foreign Exchange G/L $PAYMENT $APFOREX d:\81915117.doc 1 VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE (NB: Values change from time to time) E_FEX Document Type F1_PAY_DOC_TYP E_FTP Funds Transfer Payments Document Type $PAYMENT $FTP F1_PAY_DOC_TYP E_NIL Nil Payment Document Type $PAYMENT $NILPAY F1_PAY_DOC_TYP E_WHT Withholding Tax Document Type $PAYMENT $WHOLDTAX F1_PAY_FC_ACCT Payment Foreign Currency Account $PAYMENT F1_PAY_FC_LDGR Payment Foreign Currency Ledger $PAYMENT F1_PAY_FTR_ACCT Payment Fund Transfer Account $PAYMENT F1_PAY_FTR_LDGR Payment Funds Transfer Ledger $PAYMENT F1_PAY_NEXT_PER IOD Next Payment Period $PAYMENT F1_PAY_NEXT_PG RP Next Payment Processing Group $PAYMENT F1_PAY_PPS_ACCT Payment PPS Account $PAYMENT F1_PAY_PPS_LDGR Payment PPS Ledger $PAYMENT F1_PAY_PREV_PER IOD Previous Payment Period $PAYMENT F1_PAY_PREV_PG RP Previous Payment Processing Group $PAYMENT F1_PAY_SUSPENS E_ACCT Payment Suspense Account $PAYMENT F1_PAY_SUSPENS E_LDGR Payment Suspense Ledger $PAYMENT F1_GST_RECON_A P_FMT D/E Format for AP Bank Reconciliation $RECON $FC_AP61 F1_GST_RECON_A R_FMT D/E Format for AR Bank Reconciliation $RECON $FC_AR61 F1_GST_RECON_G L_FMT D/E Format for GL Bank Reconciliation $RECON $FC_GL01 F1_REM_ADDRESS 1 Reminder Letter Address 1 $REM Reminder Letter Address 1 F1_REM_ADDRESS 2 Reminder Letter Address 2 $REM Reminder Letter Address 2 F1_REM_ADDRESS 3 Reminder Letter Address 3 $REM Reminder Letter Address 3 F1_REM_ADDRESS Reminder Letter Address 4 $REM Reminder Letter d:\81915117.doc 2 0 VARIABLE NAME DESCRIPTION VARIABLE GROUP 4 CURRENT VALUE (NB: Values change from time to time) Address 4 F1_REM_COMPANY Reminder Letter Company $REM Reminder Letter Company F1_REM_SIGN_NA ME Reminder Letter Signatory Name $REM Reminder Letter Signatory Name F1_REM_SIGN_TITL E Reminder Letter Signatory Title $REM Reminder Letter Signatory Title F1_ACC_COMP1 Account Component 1 $SYSTEM 80 F1_ACCOUNT Account $SYSTEM 99999999999 F1_AP_CHART Accounts Payable Chart $SYSTEM AP F1_AP_LEDGER Accounts Payable Ledger Name $SYSTEM AP F1_AR_CHART Accounts Receivable Chart $SYSTEM GD F1_AR_LEDGER Account Receivable Ledger Name $SYSTEM GD F1_AR_STMT_WRK SHT AR Statement Worksheet $SYSTEM F1_AS_ASSET_SYS TEM Asset System $SYSTEM UNISA F1_AS_REGISTER_ NAME Asset Register $SYSTEM UNI F1_CHART_NAME GL Chart Name $SYSTEM GLCHART F1_DE_VERIFY_IND D/E Verify Database $SYSTEM Y F1_DOC_REG_NAM E Document Register $SYSTEM F1_GL_CHART General Ledger Chart $SYSTEM GLCHART F1_GL_LEDGER General Ledger - Ledger Name $SYSTEM 00GLACT F1_GST_ACCNT_C URRENT GST Account - Current rate $SYSTEM 70790009931 F1_GST_ACCNT_E XEMPT GST Account - Exempt rate $SYSTEM 70790009931 F1_GST_ACCNT_ZE RO GST Account - Zero rate $SYSTEM 70790009931 F1_GST_LDG_CUR RENT GST Ledger - Current rate $SYSTEM GL F1_GST_LDG_EXE MPT GST Ledger - Exempt rate $SYSTEM GL F1_GST_LDG_ZER O GST Ledger - Zero rate $SYSTEM GL F1_IN_CAT_NAME Catalogue Name $SYSTEM d:\81915117.doc VARIABLE NAME DESCRIPTION VARIABLE GROUP CURRENT VALUE UNI (NB: Values change from time to time) F1_IN_LOCN Location Name $SYSTEM F1_IN_STKTAKE StockTake Name $SYSTEM F1_IN_SYS Inventory Systm $SYSTEM F1_LDG_UPGRADE Ledger Upgrade Restart Point $SYSTEM WBC F1_PGRP_NAME Processing Group $SYSTEM 00ACT F1_PLOCN_CODE Purchasing Location Code $SYSTEM UNI F1_PLOCN_UPGRA DE Purch Locn Upgrade Restart Point $SYSTEM RBQA F1_RATE_TYPE Rate Type $SYSTEM F1_RCN_ACCT_GR P_NAME Account Group Name $SYSTEM F1_RCN_ACCT_NA ME Account Name $SYSTEM F1_RCN_REC_GRP _NAME Reconciliation Group Name $SYSTEM F1_SELN_TYPE Selection Type $SYSTEM F1_SLOCN_CODE Purchasing Sub Location Code $SYSTEM NA F1_UPG_R09_01_00 Release 9.1 Upgrade Stage $SYSTEM 6 F1_UPG_R09_02_00 Release 9.2 Upgrade Stage $SYSTEM 13 F1_GST_LDG_ACQ GST Ledger AEK 0 F1_GST_ACCNT_A CQ GST ACCNT MISC 70790009931 F1_TRAV_SYS_NA ME Travel System TRAVSYS WIZPSNL d:\81915117.doc
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