VACANCY BULLETIN
Director: Expenditure Services OFO Code: 112101
Post Level: 5
Ref: 16/249B
The Directorate of Finance (Expenditure Section) has a permanent position of a Director:
Expenditure in the Pretoria Campus.
Key performance areas
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2.
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Strategic Management
Ensuring that the Directorate contributes to the realization of the University’s goals and
objectives as defined in the University’s Institutional Operational Plan (IOP).
Setting the strategic direction of the directorate for ensuring that appropriate plans are in
place at department levels, to achieve the mission, goals and specific objectives of the
Directorate.
Ensuring that a staffing plan is in place for the workforce profile of the Directorate and that
the recruitment, induction, assessment, training and development of all staff within the
Directorate is efficiently and effectively managed.
Responsible for the development and implementation of the Employment Equity plan
within their unit and within all divisions, departments or units reporting to them.
Ensuring that appropriate structures and mechanism are in place for the governance of
the Directorate including meetings and other decision making / consultative processes as
required.
Provides for quality assurance reviews as needed to identify deficiencies.
Identification and mitigation of business risks.
Prepare reports Policy Development & Monitoring within the unit
Ensure compliance with the University agreements and policies.
Ensure that applicable practices are uniformly applied.
Communicates and disseminates information to the university community as needed.
Regular review of the business process for effectiveness in service delivery.
Financial Management
Manage expenditure according to the approved annual budget.
Allocating funds to the units in accordance with an approved mechanism.
Ensuring that appropriate budgetary expenditure against planned allocations are in place
in each unit.
Annual financial reporting on expenditure.
Pursuing in accordance with relevant University policies and procedures, appropriate
avenues for increasing revenue from external sources.
Women and people with disabilities are encouraged to apply.
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3. Human Resource Management of the division
 Directly or indirectly supervises all staff as assigned.
 Ensure bi-annual discussions take place with each individual member of staff in order to
identify developmental training needs.
 Ensure responsibility is agreed in relation to progressing the needs agreed in personal
development plans and that subsequent actions are monitored and evaluated.
 Establish mechanisms to ensure that workplace health and safety policies are observed.
 Perform other related duties as and when assigned or requested. The university reserves
the right to add or change duties at any time.
4.
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5.
Procurement
Market research and product evaluation
Liaison with suppliers
Install a tender process tracking system and ensure proper function and evaluation
teams.
Effective procurement of commodities, services and contracts.
Management of the University’s rental contracts for office equipment
Oversee the university bids adjudication process
Liaison with purchasing consortium.
Stores
Ensure sufficient supplies and stock levels in stores
6.
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Salary
Administration of salaries
Ensure monthly salary payouts and monitor exceptional earnings.
Conform to SA Revenue PAYE, IRP5 regulations.
Payment of Nett remuneration to third parties
Reconciliation of all salary related control accounts.
Liaison with all staff members as well as external parties’ salary/payment matters.
Administration of staff loans.
Updating of staff loans,
ITS access control on salary system
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Payments
Data capturing of transactions
Ensure optimal control over claims and processing of payments.
ITS access control on creditors system
Electronic payments- Batches & singles
Minimize the number of cheque payments and posting of physical Cheques.
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Women and people with disabilities are encouraged to apply.
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Liaison with creditors, banks and external companies
Timely payment of creditors
Cleansing of the supplier database on the system
Reconciliation of
- Creditors control accounts
- Petty cash advances
- Credit card accounts
Minimum Requirements:
Academic Qualifications
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An NQF level 10 Doctorate Degree in Supply Chain Management, Business
Management, Financial Management, Cost & management accounting, Logistics.
or
A NQF level 9 Master’s degree with 180 credits in Supply Chain Management, Business
Management, Financial Management, Cost & Management Accounting, Logistics.
Experience
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Five (5) years in a Senior Financial Management position Including SCM, creditors,
Payroll and Stores.
Registration with a professional body will be an added advantage.
Trained in
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Electronic financial systems.
Business process analysis.
Fraud prevention and risk control.
Supply chain management.
Payroll Systems.
Knowledge of
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knowledge of Financial Administration business processes.
knowledge of electronic general ledgers systems.
Proper knowledge of Procurement Acts, rules and regulations especially preferential.
Knowledge of the budgeting process.
Knowledge of relevant Tax legislation.
Skills
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Strong Management.
Negotiation.
Women and people with disabilities are encouraged to apply.
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Ability to perform reconciliations on Creditors and Payroll.
Send your CV to: [email protected]
Enquiries: Mr. S’celo Mahlalela
Tel. No: 012 382 5055
Closing Date: 02 December 2016
If we have not responded within a month of the closing date, you should regard
your application as unsuccessful. Correspondence will be entered into only with
short-listed candidates. The University reserves the right not to make an
appointment. Candidates may be required to undergo psychometric tests and any
other simulation interventions. People with disabilities are encouraged to apply.
Candidates are also required to complete the application form for employment and attach
certified copies of ID & Qualifications. The application is available on the University’s
website, share point and the University’s intranet.
Women and people with disabilities are encouraged to apply.