Session 5: Access Points
•
•
•
•
•
•
•
•
Access points within the cataloging process
What are access points
Names – Main and added entries
Uniform titles
Series tracings
Title added entries
How to choose the main entry
When to add other access points to a record
2
Access Points
• An access point is a name (person or
corporate body), subject term, title, call
number, control number, etc., under
which a bibliographic record may be
searched and identified.
• Some of these fields are under
authority control.
3
The Cataloging Process
I. Descriptive Cataloging
Create Unique
Bibliographic
Description (of Book)
8 areas of description
ISBD:
i. elements
ii. order
iii. punctuation
Create Bibliographic
Record (card or MARC)
Provide Access to
Bibliographic Record (for
Work)
Choice of
access points:
i. main entry
ii. added entry
Form of entries
Authority control
4
Catalog Card Format
973.7
F853L
1987
Name
Access
Points
Freedman, Russell.
Lincoln : a photobiography / Russell Freedman. –
New York, 1987
N.Y. : Clarion Books, c1987.
105 p. : ill. ; 24 cm.
Includes bibliographical references (p. 142-143)
and index.
Photographs and text trace the life of the Civil
War President.
The mysterious Mr. Lincoln – A backwoods boy -Law and politics -- Half slave and half free –
Emancipation -- This dreadful war -- Who is dead in
the White House? -- A Lincoln sampler – In
Lincoln's footsteps.
1. Lincoln, Abraham, 1809-1865.
I. Alfred Whital Stem Lincolniana Collection
(Library of Congress).
5
MARC Format
Access Points
6
Choice of Access Points —
AACR2 Chapter 21
Deals with
–what the main
entry should be
–what added entries
should be made
7
The Cataloging Process
Description
(Creation of
bibliographic
record)
Descriptive
Cataloging
Choice of entry
Form of entry
AACR2 -- chap. 21
AACR2 -- chap. 22-26
8
Chap. 21 Summary
• General rule: 21.1
• Works of single responsibility: 21.4
• Works of unknown or uncertain authorship,
or by unnamed groups: 21.5
• Works of shared responsibility: 21.6
• Collections, and works produced under the
direction of an editor: 21.7
• Mixed responsibility : 21.8-21.27
• Related works: 21.28
• Added entries: 21.29-21.30
9
Types of Access Points
• Access points required by Chapter 21, if
appropriate
– name access
•
•
•
•
•
authors
editors and compilers
translators
illustrators
corporate bodies
– title access
– series access
10
Where to look when choosing
access points
• Chief source (e.g. title page)
• Statements prominently presented
• Information within the item (e.g.,
preliminaries, colophon, etc.)
11
Concept of Main Entry
• In each cataloging record one access
point is chosen as the main entry heading
• Main entry is assigned to the entity that
is primarily responsible for the
intellectual content
• If primary intellectual responsibility
cannot be determined, title is main entry
12
Concept of Added Entry
• All other access points will be added
entries, e.g.,
– Any other entity responsible for the
intellectual content
– Any variant titles
– Series added entries
13
Main & Added Entries
• How to you choose the main entry
– Examine the item based on AACR2
Chap. 21.1
• When to include added entries
– Check AACR2 Chap. 21.29-21.30 for
mandated entries
– Add if needed by users of the
catalog (cataloger’s judgment)
14
Selection of Main Entry
• Basic general rule for choice of main
entry, Rule 21.1 is divided into 3
parts:
– 21.1A Works of personal authorship
– 21.1B Entry under corporate body
– 21.1C Entry under title
15
Rules for Choice of Main Entry
• Name
– Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
– Corporate body
• Title
16
Personal Author
Person chiefly responsible for the
creation of the intellectual or artistic
content of a work
17
Single Personal Author 21.4A
• Person who is chiefly responsible for
the book’s existence:
– intellectual content of a book
– artistic content of a book
• Main entry is under the author
18
Single Personal Author 21.4A
JANET
Paris Was
Yesterday,
1925-1939
title page
FLANNER
100
1_ Flanner,
Janet,
$d 1892EDITED
BY IRVING
DURTMAN
245 10 Paris was yesterday, 1925-1939 / $c
Janet Flanner ; edited by Irving Durtman.
19
Works of Shared
Responsibility 21.6
• Works produced by the collaboration
of 2 or more persons who performed
the same kind of activity
– principal author indicated 21.6B
– principal author not indicated 21.6C
20
Works of Shared
Responsibility 21.6B1
Principal author indicated
Beyond ambition : how driven
managers can lead better and
live better
by Robert E. Kaplan with
Wilfred H. Drath and
Joan R. Kofodimos
title page
100 1_ Kaplan, Robert E.
245 10 Beyond ambition :
$b how driven managers
can lead better and live
better / $c by Robert
E. Kaplan with Wilfred
H. Drath and Joan R.
Kofodimos.
21
Works of Shared
Responsibility 21.6C1
No principal author indicated
ART and OUTRAGE
A Correspondence about HENRY MILLER
Between LAWRENCE DURRELL
and ALFRED PRELES
With Intermissions by HENRY MILLER
title page
100 1_ Durrell, Lawrence.
245 10 Art and outrage :
$b a correspondence
about Henry Miller / $c
between Lawrence
Durrell and Alfred
Preles ; with
intermissions by Henry
Miller.
22
LET’S TAKE A BREAK
23
Works of Mixed
Responsibility 21.8-21.28
• Previously existing works that have
been modified
– adaptations, revisions, translations
• New works in which different persons
or bodies perform different
activities
– e.g., collaborative work by a writer and
an artist
24
Works of Mixed
Responsibility Chap. 21
•
•
•
•
Adapter 21.10
Writer with an illustrator 21.11A
Original author of a translation 21.14
Collaborator 21.24
25
Main Entry- Works of Mixed
Responsibility 21.10A
Adaptation
GONE WITH the WIND,
the screenplay by
Sidney Howard
based on the novel
by Margaret Mitchell
title page
100 1_ Howard, Sidney.
245 10 Gone with the
wind, the screenplay
/ $c by Sidney
Howard ; based on
the novel by
Margaret Mitchell.
26
Main Entry - Works of Mixed
Responsibility 21.11A
Illustrated
Gentlemen Prefer
Blondes
the illuminating diary of a
professional lady
by Anita Loos
Intimately
illustrated by
Ralph Barton
title page
100 1_ Loos, Anita.
245 10 Gentlemen
prefer blondes : $b
the illuminating diary
of a professional lady
/ $c by Anita Loos ;
intimately illustrated
by Ralph Barton.
27
Main Entry - Works of Mixed
Responsibility 21.14A
Translation
SEMPER LUDET
A Latin Version of A.A. Milne’s
The House At Pooh Corner
Translated by Brian Staples
Illustrated by Ernest H. Shepard
title page
100 1_ Milne, A. A. $q (Alan
Alexander), $d 18821956.
245 10 Winnie ille Pu semper
ludet : $b a Latin version
of A.A. Milne’s The house
at Pooh Corner / $c
translated by Brian
Staples ; illustrated by
Ernest H. Shepard.
28
Main Entry - Works of Mixed
Responsibility 21.24A
Collaboration between
artist & writer
The Gardens of
LOUISIANA
Places of Work and
Wonder
Photographs A.J.
Meek
Text Suzanne
Turner
title page
100 1_ Meek, A. J.
245 14 The gardens of
Louisiana : $b places
of work and wonder /
$c photographs, A.J.
Meek ; text, Suzanne
Turner.
29
Rules for Choice of Entry
• Name
– Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
– Corporate body
• Title
30
Corporate Body 21.1B
An organization or a group of persons that
is identified by a particular name and
that acts, or may act, as an entity.
31
Corporate Bodies
• Associations
• Institutions
• Business firms
• Non-profit enterprises
• Governments &
government agencies
• Projects & programs
• Religious bodies
• Conferences
• Athletic contests
• Exhibitions, expeditions,
fairs & festivals
• Vessels (ships &
space ships)
32
Corporate Body Main Entry
21.1B
• The corporate body is the main entry when
the work “emanates” from the body:
– is issued by the body; or
– has been caused to be issued by the body; or
– originated with that body
• Works dealing with the policies, procedures,
operations or resources of the body, or
which record or report its collective thought
or activity.
33
6 Determining Categories for
Corporate Body Main Entry 21.1B2
• Deals with the body itself
• Certain legal, governmental, or religious types
of works
• Official pronouncements that represent the
body’s position
• Works of a collective nature which report on:
– Conference activities, expeditions, or events
• Works that result from the collective activity
of a performing group as a whole
• Cartographic materials which were more than
publications or distributed materials
34
Corporate Body Main Entry
21.4B2a
THE
METROPOLITAN
MUSEUM OF ART
110 2_ Metropolitan
Museum of Art (New
York, N.Y.)
245 10 Museum shapes /
$c the Metropolitan
Museum of Art.
title page
35
Corporate Body Main Entry –
Legal Work 21.1B2b
THE
Pennsylvania
LIBRARY
110 _ Pennsylvania.
245 14 The library
code.
State Library
CODE
Commonwealth of Pennsylvania
Department of Public Instruction
Pennsylvania State Library
Harrisburg
title page
36
Corporate Body Main Entry –
Collective Thought of the
Corporate Body 21.1B2c
The Child and
Television Drama:
The Psychological
Impact
Of Cumulative Viewing
Formulated by the Committee
on Social Issues, Group for
the Advancement of
Psychiatry
title page
110 2_ Group for the
Advancement of
Psychiatry. $b Committee
on Social Issues.
245 14 The child and television
drama : $b the psychosocial
impact of cumulative viewing
/ $c formulated by the
Committee on Social Issues,
Group for the Advancement
of Psychiatry.
37
Corporate Body Main Entry –
Activity of a Conference
21.1B2d
THE
Conference on
Editorial
Problems
title page
110 2_ Conference on Editorial
Problems ǂn (25th : ǂd 1989 : ǂc
University of Toronto)
245 10 Challenges, projects, texts:
Canadian editing = ǂb Défis,
projets et textes dans l'édition
critique au Canada / ǂc Twentyfifth Conference on Editorial
Problems = Vingt-cinquième
Congrès sur l'Édition Critique,
November 17-18 novembre 1989 ;
edited by John Lennox & Janet M.
Patterson rédacteurs.
38
Corporate Body Main Entry –
Activity of a Performing
Group 21.4B2e
110 _ Firesign
Theatre.
245 14 The Firesign
Theatre’s big book
of plays.
title page
39
Rules for Choice of Entry
• Name
– Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
– Corporate body
• Title
40
Title Main Entry
• No known creator
• 4 or more creators share equal
responsibility for primary intellectual
content (diffuse responsibility)
• Produced only under editorial direction
• Emanates from a corporate body, but not
one of the 6 categories in Chapter 21.1B2
• Accepted as sacred scripture
41
Title Main Entry –
No Known Creator 21.5A
Supporting
Microsoft Windows 95
hands-on, self-paced
training for supporting
Windows 95
245 00 Supporting
Microsoft Windows 95
: $b hands-on, selfpaced training for
supporting Windows
95.
710 2_ Microsoft
Corporation.
Microsoft Corporation
title page
42
Title Main Entry –
Shared Responsibility 21.6C1
Unknown, diffuse personal authorship,
4 or more
Introductory
Microbiology
Trevor Gross
Jane Faull
Steve Ketteridge and
Derek Springham
title page
245 00 Introductory
microbiology / $c
Trevor Gross … [et
al.].
700 1_ Gross, Trevor.
43
Title Main Entry – Editorial
Direction 21.30D1
Editor
Abigail Adams
Frances Wright
Sarah Crimke
Augus Bebel
Jane Addams
Simone de Beauvoir
THE
FEMINIST
PAPERS
From Adams to
de Beauvoir
edited, with a new preface , by
245 04 The feminist
papers : $b from Adams
to de Beauvoir / $c
edited, with a new
preface, by Alice S.
Rossi.
700 1_ Rossi, Alice S., $d
1922-
ALICE S. ROSSI
title page
44
Title Main Entry –
Corporate Body Outside
Categories 21.1B3
From corporate body not listed in 21.1B2
ARTS
A Space for the
A Facilities Guide for
Santa Cruz County
245 02 A space for the
arts : $b a facilities
guide for Santa Cruz
County.
710 1_ Santa Cruz County
(Calif.). $b Arts
Commission.
Project of the Santa Cruz
Arts Commission
title page
45
Title Main Entry –
Accepted as Sacred
Scripture 21.37
• No definable author
• Issues include varying
titles for different
issues, editions, etc.,
• Entry usually under
uniform title vs. title
proper
46
Questions??
47
Added Entries 21.29-21.30
• Access points not chosen as main
entry
• Assigned to provide additional access
points
48
Added Entry – Title 21.30J1
• Contains varying forms of the title
associated with the item that is different
from the information in field 245
• Types of title
–
–
–
–
–
–
–
–
–
Portion of title
Parallel title
Distinctive title
Other title
Cover title
Added title page title
Caption title
Running title
Spine title
49
Added Entry – Title 21.30J1
40 MILLION
SCHOOLBOOKS
CAN’T BE
WRONG:
Myths in American
History
by
Ethan Ellis
title page
100 1_ Ellis, L. Ethan.
245 10 40 million
schoolbooks can’t be
wrong : $b myths in
American history /
$c by L. Ethan Ellis.
246 3_ Forty million
schoolbooks can’t be
wrong
50
Added Entry – Title 21.30J1
FALL FRIGHT
title page
100 1_ Herman, Gail, $d
1959245 10 Fall fright / $c by
Gail Herman ; illustrated
by Duendes Del Sur.
246 1_ $i At head of
title: $a Scooby-Doo!
246 1_ $i At head of
title: $a Cartoon
Network
51
Added Entry – Title 21.30J1
Portion of title
BOOKNOTES
Life Stories
Notable Biographers on the
People Who Shaped
America
Brian Lamp
title page
245 00 Booknotes : $b
life stories : notable
biographers on the
people who shaped
America / $c
[compiled] by Brian
Lamb.
246 31 Book notes
52
Added Entry – Title 21.30J1
Distinctive title
110 2_ Qantas Empire
Airways, ltd.
245 10 Annual report
/ $c Qantas.
246 13 Annual
report and accounts
Annual Report
title page
53
Added Entry – Title 21.30J1
Other title
WORLD
BOOK
MILLENNIUM
2000
title page
245 04 The World
Book encyclopedia.
246 14 World Book
millennium 2000
54
Added Entry – Title 21.30J1
Spine title
Irma Schechter
Chartbook of
federal
programs in
aging
title page
100 1 Schechter,
Irma.
245 10 Chartbook of
federal programs in
aging / Irma
Schechter.
246 18 Chartbook on
aging
55
Added Entries – Names
• Personal names
–
–
–
–
–
–
–
Collaborators (up to 3)
Writers
Editors and compilers
Translators
Illustrators
Other related persons
4 or more, an added entry is made under the
first named
• Corporate names
– Prominently named but not solely as distributor
or manufacturer
56
Added Entry - Works of
Shared Responsibility 21.30
Principal author indicated
Beyond ambition : how driven
managers can lead better and
live better
by Robert E. Kaplan with
Wilfred H. Drath and
Joan R. Kofodimos
title page
100 1_ Kaplan, Robert E.
245 10 Beyond ambition : $b
how driven managers can
lead better and live better /
$c by Robert E. Kaplan with
Wilfred H. Drath and Joan
R. Kofodimos.
700 1_ Drath, Wilfred H.
700 1_ Kofodimos, Joan R.
57
Added Entry – Related Work
21.30G1
Adaptation
GONE WITH the WIND,
the screenplay by
Sidney Howard
based on the novel
by Margaret Mitchell
title page
100 1_ Howard, Sidney.
245 10 Gone with the
wind, the screenplay /
$c by Sidney Howard ;
based on the novel by
Margaret Mitchell.
700 1_ Mitchell,
Margaret. $t Gone
with the wind.
58
Added Entry - Writers 21.30C1
Collaboration between artist and writer
The Gardens of
LOUISIANA
Places of Work and Wonder
Photographs A.J. Meek
Text Suzanne Turner
title page
100 1_ Meek, A. J.
245 14 The gardens of
Louisiana : $b places of
work and wonder / $c
photographs, A.J. Meek ;
text, Suzanne Turner.
700 1_ Turner, Suzanne.
59
Added Entry - Editor 21.30D1
JANET
Paris Was
Yesterday,
1925-1934
title page
FLANNER
BY IRVING
100EDITED
1_ Flanner,
Janet,DURTMAN
$d 1892245 10 Paris was yesterday, 1925-1934 / $c Janet
Flanner ; edited by Irving Durtman.
700 1_ Durtman, Irving.
60
Series
• A group of items related to each other by
a common title
• Usually related in subject or form
• Each has its own title plus and a common
title identifying them as part of the
group
Tikal report ; no. 31
University Museum monograph ; 57
Thai archaeology monograph series ; no. 1
University Museum monograph ; 111
61
Series-like phrase
• Character string (words, letters,
combination of letters and numbers) not
considered to be a series
Bantam books
TOR book
Books for professionals by professionals
62
Added Entry - Series
• Follow the OCLC authority file for
tracing practice
–
–
–
–
Traced series
Untraced series
Series traced differently
Series-like phrase
63
Added Entry - Series
• If the item is part of a monographic
series or a multipart monograph and
has a title not dependent on that of
the comprehensive item, prepare an
analytical entry consisting of a
complete bibliographic description of
the part. Give details of the
comprehensive item in the series
area. 13.3A
64
Added Entry - Series
• If the series statement has some
distinct meaning and “if it provides a
useful collocation”, then it is worth
making an added entry i.e. 440
• If the series statement is more of a
character string, code as 490
65
Added Entry - Series 21.30L1
Series
THE
FEMINIST
PAPERS
From Adams to
de Beauvoir
Feminism and You
Volume 3
edited, with a new preface , by
ALICE S. ROSSI
title page
245 04 The feminist
papers : $b from Adams
to de Beauvoir / $c
edited, with a new
preface, by Alice S.
Rossi.
440 _0 Feminism and you
; $v v. 3
700 1_ Rossi, Alice S., $d
192266
Chap. 21 Recap
0 author
1 author
2 authors
3 authors
4 or more
authors
Main entry under title
Main entry under author
Main entry under first author,
added entry for second author
Main entry under first author,
added entries for second and
third authors
Main entry under title, added
entry for first author
67
Chap. 21 Recap
• Issued from a corporate body
– Corporate body is the main entry if:
•
•
•
•
•
administrative nature…
some legal, governmental, and religious works
records the collective thought of the body
reports collective activity of a conference
results of the collective activity of a performing
group as a whole
• cartographic materials
• when in doubt, don’t (Be sure to
include as an added entry)
68