Greetings ACF 2016 Exhibitors! We are eagerly looking forward to ACF 2016 in Paris and would like to thank our ACF Hosts, AEROPORTS DE PARIS, AIRFRANCE / KLM and Martinair Cargo for their support and hard work to help make ACF 2016 the best ACF ever. TIACA’s 28th International Air Cargo Forum and Exposition (ACF 2016) will be held at the Viparis Porte de Versailles Convention and Exhibition Center (“Viparis Porte de Versailles”), also known as “Viparis.” Viparis is conveniently located at 1 place de la Porte de Versailles 75015 Paris, between the Boulevard Peripherique and Boulevards des Maréchaux in the 15eme. That said, we have prepared this Exhibitor Manual and hope that you will find it to be a helpful resource. Within this manual, you will find key links, dates, deadlines, regulations and requirements, official contractors and their contact information, and the means to order services online. We suggest that you contact TIACA’s Official ACF 2016 Contractors as soon as possible to ensure availability, the best pricing and, in the case of hotels/housing, the best rates and hotels. You will find a list of contractors and other key contacts on pages 9, 10 and11. Finally, we are ready, willing and able to assist you with any questions or needs you or your contractors may have and while this manual provides detailed information and instructions, if you need clarification, some other service, or have any special requirements, please contact Ernie Marchand, ACF 2016’s Director of Exhibits, for assistances at: [email protected] and/or [email protected], or Rachael Negron, TIACA’s Director of Operations at [email protected] or, for questions regarding the Forum, ACF 2016 related Events, or the Press Room, please contact Tiffany Cordeschi at [email protected] or for anything regarding sales and/or sponsorship, please contact Warren Jones at [email protected] or Kenneth Gibson at [email protected] Please know that we are committed to you and your ACF 2016 Exhibition team and we will do everything possible to help ensure that you are prepared for ACF 2016. To that end, we would encourage you to plan ahead, arrive early, stay over and enjoy beautiful Paris! Regarding Paris, for information about attractions, theaters, sightseeing, restaurants, etc., please visit the Paris Convention and Visitors Bureau at: http://en.parisinfo.com/practical-paris/paris-conventionand-visitors-bureau Thank you and we look forward to seeing you in Paris! The ACF 2016 team 1 Air Cargo Vision 2020: An open sky to innovation TIACA is the only organization representing all sectors of the air cargo supply chain, and our showcase Air Cargo Forum is a unique opportunity to explore new business opportunities, connect with suppliers, and learn from the experts. Over three thousand supply chain decision makers are expected to visit over 200 exhibitors and take part in a series of interactive discussions and workshops aimed at tackling the issues affecting us all. The three-day conference and exhibition will provide a networking opportunity for shippers, partners, suppliers, and regulators from across the globe, as well as a chance to find new supply chain solutions, explore the latest trends and source new ideas. Benefit from bookable one-to-one meetings with leading suppliers. Learn from the experts at our workshops and panel discussions. Identify new business opportunities and network with market leading exhibitors from across the globe. THE CONFERENCE ACF 2016 will feature three days of panel discussions, workshops and masterclasses focused on the trends and issues affecting us all in the air cargo supply chain, as well as the most up-to-date information on the effects of new legislation. Each session will be chaired by a member of TIACA’s Board of Directors and will bring together subject matter experts, thought leaders, and legislators to deliver the latest information and provide a forum for debate and discussion. TIACA will be publishing daily updates from the show, as well as more in-depth write ups of the sessions to ensure the debate continues and to facilitate calls to action for our industry. The sessions include: Masterclasses Educational sessions with subject matter experts Workshops Discussion and leadership forums lead by industry experts Expert Panels Interactive panel discussions Power Lunches High level presentations from industry leaders 2 A Note From our Host AEROPORTS de PARIS Cargo business at Aeroports de Paris (Paris - Charles de Gaulle and Paris-Orly) benefit from a powerful passenger airlines network of 165 airlines, linking Paris to more than 365 cities throughout the world. Among these, 17 airlines operate pure freighter flights. Our cargo triple hub offers a combined bundling capacity of 3.9m metric tonnes in Europe's strategic center, with involvement in digitalization process for traceability and safety on ground. With a network covering over 500 destinations in 200 countries and a product offer ranging from temperature-sensitive to express, and from oversized to valuables, AFKLMP Cargo is one of the largest cargo operators. Its two hubs of Paris CDG and Amsterdam SPL provide customers with an extensive span of opportunities. For additional information, please contact: Anne-Cecile Gibault Cargo and Customer Relations Manager Continental Square 1, 4 Place de Londres Batiment Saturme ROISSY Charles de Gaulle, Cedex, 95931 France Phone: +33 1 48 62 0132 Email: [email protected] Website: www.aeroportsdeparis.fr 3 Index ABOUT ACF 2016 ABOUT THE ACF 2016 HOSTS ACF 2016 EXHIBITION AND FORUM TIMETABLE EXHIBITORS “QUICK NOTES” ACF 2016 CONTACT INFORMATION ABOUT THE VENUE – VIPARIS: PEDESTRIAN ACCESS ATM – CASH DISPENSER EMERGENCY EVACUATION SAFETY PROCEDURES STANDARD SHELL SCHEMES: INLINE & CORNER BOOTH EXECUTIVE SUITE STANDARD SHELL SCHEME AND EXECUTIVE SUITE NOTES STANDARD SHELL SCHEME – EXTRA SERVICES – D & P CUSTOM DESIGN STANDARD & EXECUTIVE SHELL SCHEME ELECTRICAL PLUG ONLINE SERVICES AND DEADLINES HOUSING – HOTEL RESERVATIONS Page 2 3 7 8 9-11 12 13 14 15 16 17 18 18 18 19 20 SECTION 1 – GENERAL INFORMATION – STANDARD & CUSTOM BOOTHS: ACF 2016 FLOOR PLAN ADHESIVE BACKED DECALS AND STICKERS ADMISSION/REGISTRATION ALCOHOL ANIMALS ATM – CASH MACHINES AUDIOVISUAL AUDIOVISUAL RENTAL AUTHORITY ON PREMISE BALLOONS – FLYING OBJECTS BANNERS BOOTH CLEANING BOOTH STRUCTURE & INSTALLATION GUIDELINES BUSINESS CENTER CANVASSING, SOLICITATION & DISTRIBUTION CARRY IN BAGS CATERING CHILDREN COMMUNICATIONS COMPRESSED AIR CUSTOMS AND TEMPORARY IMPORT PERMIT DAMAGE DATES AND EXHIBITION HOURS DELIVERIES DIRECTORY LISTING DISORDERLY CONDUCT DISTRIBUTION OF BROCHURES DISTRIBUTION OF GIFTS ELECTRICAL SUPPLY AND INSTALLATION EMERGANCY CONDUCT IN CASE OF EVACUATION EXHIBITION EXHIBTION OFFICES EXHIBITOR SERVICES CENTER FINAL DEPARTURE OF EXHIBITS/GOODS FIRE PRECAUTIONS FIRST AID SERVICES FORCE MAJEURE FOOD AND BEVERAGE FACILITIES FOOD COOKING AT BOOTH HALL 4 LOADING/UNLOADING 21 21 21 21 21 21 22 22 22 22 22 22 22-23 23 23 23 23 23 23 23 23 24 24 24 24 24 24 24 24 24 25 25 25 25 25 25 25 25 25 25 4 INDUSTRIAL GAS AND NAKED FLAME DEMENSTATIONS INSURANCE – GENERAL INSURANCE COVERAGE – CERTIFICATE OF INSURANCE LABOR – HIRED/TERMPORARY LOSS OR DAMAGE OF PROPERTY MOTORIZED VEHICLES ONLINE ORDERS – CEVA, D & P and Viparis OPERATION OF BOOTHS/CONDUCT AND BEHAVIOR PAINTING PARKING – CARS AND TRUCKS PHOTOGRAPHY OF EXHIBITS PHOTOGRAPHER PLUMBING PLANTS AND FLORAL ARRANGEMENTS PRESENTATION, DEMONSTRATIONS AND WORKING EXHIBITS/PRODUCTS PUBLIC ADDRESS SYSTEM RIGGING – SLING SAFETY SECURITY – GENERAL/INDIVIDUAL SIGNS AND FREE STANDING EQUIPMENT SMOKING SPONSORSHIP OPPORTUNITIES STORAGE, PACKING/UNPACKING & REMOVAL OF WASTE MATERIALS TIDINESS – ENVIRONMENTAL AND HEALTH ISSUES TRANSFERS/TRANSPORTATION – PUBLIC VENUE WIFI 26 26 26 26 26 26 27-28 28 28 28 28 28 28 28 28 28 28 29 29 29 29 29 30 30 30 30 30 SECTION II – CUSTOM BOOTHS – VIPARIS REGULATIONS & REQUIREMENTS BOOTH FITTINGS AND LOCATIONS CUSTOM BOOTH DESIGN – APPROVAL OF THE SAFETY OFFICER SINGLE STORY BOOTH MULTI-STORY BOOTH INSURANCE – GENERAL – CERTIFICATE OF INSURANCE SAFETY OFFICER – STAND DESIGN REVIEW AND APPROVAL VIPARIS: HALL 4 LOAD LIMITS CONDUCT IN CASE OF EVACUATION SECURITY SAFETY DURING LOADING/UNLOADING ADDITIONAL VIPARIS REQUIREMENTS AND REGULATIONS – GENERAL STAND CONSTRUCTION & FITTINGS FINISHING MATERIALS: WALLS CURTAINS – HANGINGS PAINTS AND VARNISHES FINISHES TO FLOORS, PODIUMS, PLATFORMS and STEPS CONSTRUTIONS MATERIALS OTHER THEN FLOOR COVERINGS FLOOR COVERINGS DECORATIVE ITEMS: LOOSE LAID FLORAL FURNITURE AWNING – CEILINGS – FALSE CEILINGS FIREPROOFING FIRE CLASSIFCATION VENDORS ELECTRICITY – ELECTRICAL INSTALLATIONS ELECTRICAL EQUIPMENT: CABLES APPARATUS MULTIPLE SOCKETS & ADAPTORS HALOGEN LAMPS HIGH VOLTAGE – ILLUMINATED SIGNS INSTALLED ELECTRICAL POWER 31 31 32 32 33 33 33 34 34 34 34-35 35 36 36 36 36 37 37 38 38 38 38 38 39 39-40 40 41 41 41 41 41 5 ENCLOSED STANDS LEVELS ABOVE GENARAL FLOOR LEVEL LIQUIFIED GASES: GENERAL REMARKS SUPPLY TO THE APPARATUS INSTALLATION OF COOKING APPARATUS WORKING EQUIPMENT IN OPERATION: STATIONARY IN OPERATION: IN MOVEMENT WITH HYDRALIC JACKS HEAT & COMBUSTION ENGINES INFLAMMABLE LIQUIDS: GENERAL DISPLAY OF MOTOR VEHICLES DISPLAY OF INFLAMMABLE PRODUCTS COMPRESSED GASES PYROTECHNIC DEVICES & FIREWORKS RADIOACTIVE SUBSTANCES – X-RAYS LASERS EMERGENCY EQUIPMENT OPERATING INSTRUCTIONS – STORAGE AND CLEANING ACCESS FOR THE HANDICAPPED VIPARIS SAFETY AND SECURITY INSTRUCTIONS: GENERAL INSTRUCTIONS FOR DRIVERS PARKING INSTRUCTIONS INSTRUCTIONS FOR PEDESTRIANS SAFETY DURING LOADING/UNLOADING OPERERATIONS TIDINESS – ENVIRONMENTAL ISSUES CONDUCT IN CASE OF EVACUATION SECURITY DO NOT’S LIABILITY EMERGENCY NUMBERS – SAFETY DESK 41 42 42 43 43 43 43 43 44 44 44 44 44 44 45 45-46 46 47 47 47 47 47 48 48 48 48 48 48 48 48 48 SECTION III – CONTRACTOR SERVICES – SHIPPING AND FREIGHT HANDLING CONTACT OFFICIAL FREIGHT FORWARDER CEVA SHOWFREIGHT - CONTACT INFORMATION ON-SITE HANDLING RESTRICTIONS CONSIGNMENT OF EXHIBITS / MATERIALS INTO PARIS FRANCE FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITS LOCAL DELIVERIES AND HANDLING DELIVERY OF EXHIBITS DURING BUILD-UP DELIVERY OF EXHIBITS DURING EXHIBITION DAYS REMOVAL OF EXHIBITS AFTER EXHIBITION CLOSURE INBOUND AND OUTBOUND HANDLING CHARGES INSURANCE VIPARIS – HALL 4 LOAD LIMITS – ALL DELIVERIES MUST USE GATE D 49 49 49 49 49 49 50 50 50 50 50 50 50 6 ACF 2016 Exposition Build-Teardown Time Table - DRAFT Hall Marking Move in: Official Contractor D & P/CEVA Sunday, October 23, 2016 Sunday, October 23, 2016 Independent Contractor Move-in – Please confirm arrival time with CEVA, in writing. General Exhibitor Move-in Final Exhibitor Set-up Temporary Exhibitor and Contractor wristbands may be picked up at the Exhibition Director’s Office Monday, October 24, 2016 8:00am - 9:00pm Tuesday, October 25, 2016 8:00am - 9:00pm Tuesday, October 25, 2016 10:00am - 9:00pm Wednesday, October 26, 2016 8:00am - 9:00am Sunday, October 23, 2016 11:00am - 9:00pm Monday, October 24, 2016 8:00am -11:00am 6:00pm - 9:00pm Tuesday, October 25, 2016 6:00pm - 9:00pm Sunday, October 23, 2016 11:00am - 6:00pm Monday, October 24, 2016 8:00am - 6:00pm Tuesday, October 25, 2016 8:00am - 6:00pm Wednesday, October 26, 2016 8:00am - 6:00pm Thursday, October 27, 2016 8:00am - 6:00pm Friday, October 28, 2016 8:00am - 3:45pm Tuesday, October 25, 2016 8:00 am Tuesday, October 25, 2016 6:00 pm Registration, Exhibitors & Contractors - Main Desk Exhibitors & Contractors register @ Main Desk Exhibitors Register at Main Registration Desk Electrical Supply to All Shells/Booths Completion of All Booth Structures EXHIBITION PERIOD Mandatory Exhibitor Meeting Room __________ Opening Ceremony - Exhibition Hall Exhibition Days Hours for Exhibitors Wednesday, October 26, 2016 Wednesday, October 26, 2016 Wednesday, October 26, 2016 Thursday, October 27 2016 Friday, October 28, 2016 Wednesday, October 26, 2016 Thursday, October 27, 2016 Friday, October 28, 2016 8:00am -10:00am 8:00am - 8:00pm 9:00am - 9:30am 10:00am -10:45am 10:00am - 6:00pm 10:00am - 6:00pm 10:00am - 4:00pm 8:00am - 7:00pm 9:00am - 7:00pm 9:00am - 4:00pm Closing Ceremony Friday, October 28, 2016 3:30pm - 4:00pm MOVE-OUT PERIOD Delivery of Boxes – Please Schedule with CEVA Exhibitor Packing of Valuables Standard Booth Teardown- D & P Emptying Rented Furniture- D & P Mechanical Shut-Down VP/D & P Utility Disconnect VP/D & P Collection of Rented Items- D & P Delivery/Pick Up of Boxes - CEVA Exhibit Teardown Exhibit Teardown & Packing To Be Completed By: Freight Cleared Out By CEVA Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Friday, October 28, 2016 Saturday, October 29, 2016 Saturday, October 29, 2016 Saturday, October 29, 2016 Saturday, October 29, 2016 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 4:30pm - 8:00pm 8:00am - 2:00pm 8:00am - 3:00pm 3:00 pm 5:00 pm All Exhibitors Must Leave the Hall By: Saturday, October 29, 2016 5:00 pm 1. On exhibition days, exhibitors are permitted to enter the exhibition hall 1 hour before and stay 1 hour after the official event hours. Exhibitors needing to start earlier or to stay later must obtain prior written permission from the Organizer for regulatory, security and other considerations. Please contact the Exhibition Director. 2. Note: ALL EXHIBITS AND TRASH MUST BE REMOVED BY 5:00 PM ON SATURDAY, OCTOBER 29, 2016. All information contained in this manual is deemed correct at the time of its posting and the Organizer has done its utmost to ensure the accuracy. The Organizer cannot be held liable for any misprint, omission or error. 7 EXHIBITOR “QUICK NOTES” 1. To register, please visit: http://www.aircargoforum.org/register/ 2. ACF 2016 Forum and Workshop Schedule: http://www.aircargoforum.org/attend/agenda/ 3. To sponsor, please visit: http://www.aircargoforum.org/sponsor/ or contact Warren Jones at [email protected] or Kenneth Gibson at [email protected] 4. To schedule one-on-one meetings, please visit: http://www.aircargoforum.org/#cargolinx 5. Please do not schedule meetings at your booth or on the floor before or after official hours. 6. To locate your stand, please use the mapping tool: http://www.expocad.com/host/fx/tiaca/2016acf/default.html?zoomto=1921&units=M 7. Non-Official Contractors and Custom Booths. Custom booths are encouraged; however, please note that for practical and safety purposes Viparis and Paris Code requirements, a comprehensive review of design, proof of insurance, approval by the Safety Officer, etc., is required. Therefore, please submit all designs and specification to the Exhibition Director ASAP, but not later then July 15, 2016, to ensure that all relevant documents required are collected and submitted to the Safety Officer for review and final approval. Please contact Ernie Marchand for additional information: [email protected] and/or [email protected] 8. Deliveries. All Exhibitors and/or their contractors must coordinate shipment/truck arrivals with CEVA and confirm an arrival time, in writing, prior to September 15, 2016. All deliveries must use GATE D. Please refer to Sections III below for more information or contact the Exhibition Director with questions or assistance. 9. Badges must be worn at all times while at the Viparis Porte de Versailles - “Viparis.” Exhibitors, their contractors and guests can register for badges, or wristbands for contractors, at the registration desk. However, if before or after regular registration hours, Exhibitors and/or their contractors can register for wristbands at the Exhibition Director’s office. See Page 6 for schedule. 10. No one under 18 years of age will be permitted on-site at anytime, for any reason. 11. A mandatory pre-ACF 2016 Exhibitors’ Meeting will be held in ____________from 9:00AM - 9:30AM on Wednesday, October 26, 2016. Each Exhibitor must have at least one (1) representative at the meeting. 12. Hotel Accommodations/Reservations, please use the following link for the reservation link: http://aircargoforum.org/register/hotels/ If you have questions, please contact Connections Housing, Phone: 404-842-0000 / 1-800-262-9974 or Fax: 404-842-0954 or visit www.aircargoforum.org as soon as possible to ensure availability and the rate. 13. Electrical supply is on a 24-hour basis as of 8:00 AM on Tuesday, October 25, 2016 (Subject to satisfactory testing). Please contact Viparis if you require electricity prior to the above time. Viparis utilizes a 50-hertz 3-phase current with an average voltage of 400 volts between phases or 240 volts between phase and neutral. 14. Early Breakdown Prohibited. No exhibit may be broken down prior to the end of the Closing Event on Friday, October 28, 2016. Please arrange your schedule and travel accordingly, since there is a fine of $500.00USD for early breakdown and the exhibitor may be prohibited from exhibiting in future events. 15. On Friday, October 29, 2016, as of 4:00 PM, Exhibitors must remove, pack and/or store all valuables and items that could be damaged or become lost due to the general dismantling, carpet removal, equipment pickup and other move-out activities prior to their departing the Hall on Friday night. VIPARIS, CEVA, D & P AND/OR ORGANIZER CANNOT BE RESPONSIBLE FOR LOST OR DAMAGED ITEMS. 16. On Saturday, October 29, 2016, the floor must be cleared and clean by 5 PM. 17. Associated Costs. All exhibitors must contact the official contactors and/or the Viparis to determine costs of for additional items or custom/customized booths. To ensure availability, services must be ordered by the deadline to avoid any additional charges. Please see pages 8-9-10. 18. Executive Suite Exhibitors may not modify their booth package. 19. Labor/Hired/Temporary. Exhibitors may set up and/or construct their booth themselves. However, safety rules must be followed and all deliveries and in-Hall movement of shipments, etc., must be coordinated with CEVA and D & P. 20. Proof of Insurance is required for any Exhibitor’s independent contactors or contracted labor. 21. Public Transportation: http://www.transportspublics-expo.com/sites/default/files/files/Technical%20guide_TP2016_EN%20V2.pdf 8 ACF 2016 CONTACTS, CONTRACTORS and VENDORS GENERAL ACF 2016 EXHIBITOR INQUIRES: By the Exhibitor and/or their contractor(s), Please visit: www.tiaca.org or contact TIACA’s Exhibition Director: Ernie Marchand The International Air Cargo Association - TIACA - ACF 2016 Tel. No. +1 206 619-7910 P.O. Box 661510 Miami, FL 33266 USA Email: [email protected] or [email protected] ACF 2016 RELATED EVENTS OR THE FORUM: please contact TIACA’s Events Coordinator: Tiffany Cordeschi The International Air Cargo Association - ACF 2016 P.O. Box 661510 Miami, FL 33266 USA Tel. No: +1 786-265-7011 Email: [email protected] ADVERTISING IN TIACA’S ACF 2016 OFFICIAL PROGRAM: Please contact: FreightWeek Richard Broom Executive Vice-President Hu Digital Media ltd 143-145 Stanwell Road, Ashford, Middx TW15 3QN United Kingdom Tel: +44 7411 847 547 [email protected] www.freightweek.org www.freighteurasia.com www.freighthub.co ACF 2016 SHOW DAILY - Advertising Air Cargo Week / AZURA International Tel: + 44 (0) 1737 645777 [email protected] ACF 2016 OR FUTURE ACF SALES QUESTIONS: Please contact: Warren Jones, Director – email: [email protected] Kenneth Gibson, Sales Manager – email: [email protected] The International Air Cargo Association – ACF 2016 P.O. Box 661510 Miami, FL 33266-1510 Phone: +1 786 265-7011 9 CONTACTS, CONTRACTORS and VENDORS, continued ACF 2016 PRESS ROOM: To schedule Press Conferences, please contact: TIACA’s OFFICIAL DECORATOR: D & P Architecture de Communications (“D & P”), will be responsible for all Executive Suites and Standard shell schemes. To customize a standard booth, please contact D & P to coordinate or to inquire about additional furniture, other rentals, etc. Please note that Executive Suite booths cannot be changed or modified. D & P Architecture de Communications Exhibitors Services Department Tel. No.: +33 1 34 84 84 84 / 21 64 Fax: +33 1 34 84 84 85 Email: [email protected] To order online, visit: www.service-exposant.fr/ACF-2016 TIACA’s OFFICIAL FREIGHT CONTRACTOR: CEVA SHOWFREIGHT is responsible for freight movement to and from the Viparis. Please contact CEVA to coordinate any shipments, schedule an arrival time and a written confirm prior to arrival, or to request CEVA shipping instructions, costs and labels: ALL FREIGHT MOVEMENT within Viparis’ Hall 4 must be coordinated and scheduled with CEVA. Please see Section III. CEVA Showfreight Mark Jackson - – CEVA Operations Manager Unit 3A, National Exhibition Centre Birmingham, B40 1PJ, United Kingdom Tel. No.: +44 (0)121 782 8888 Cell: +44 (0)7827 253501 Fax: +44 (0)121 782 2875 Website: www.cevalogistics.com Email: [email protected] To order or to find services, instructions and tariffs on line, visit: http://cdn.cevalogistics.com/sites/default/files/ACF-2016-Shipping-Instructions.pdf 10 CONTACTS, CONTRACTORS and VENDORS, continued TIACA’s OFFICIAL HOUSING AND RESERVATIONS CONTRACTOR: Please contact: Connections Housing 820 Church Street Decatur, GA 30030 Phone: 404-842-0000 / 1-800-262-9974 Fax: 404-842-0954 Housing Booking Link: http://aircargoforum.org/register/hotels/ ACF 2016 VENUE: Viparis Porte de Versailles (“Viparis”): Porte/gate A 1 place de la Porte de Versailles 75015 Paris Viparis General Website: www.viparis.com Order Online: http://www.viparis.com/epex/ Hotline: phone: +33 1 40 68 16 16 Email: [email protected] ACF 2016 AUDIO-VISUAL CONTRACTOR: VIDELIO - Events & Utram Marie-Bénédicte GUIRAUD Phone: 33 6 66 65 69 99 or 331 40 92 38 83 www.videlio-events.com ACF 2016 BOOTH CATERING: Exhibitor may provide catering to their booth by contracting directly with any reputable caterer, however, the following are ACF 2016 preferred caterers: Elior – Julie DURAND: [email protected] Phone +33(0)1 57 25 30 83, Cell +33 6 79 97 15 15 Véronique SAINT-ETIENNE: [email protected] Phone +33 1 57 25 36 38, Cell +33 6 30 26 152 BOOTH CLEANING: ACF 2016 PREFERRED ENTERTAINMENT CONTRACTOR: PHOTOGRAPHER: SECURITY: 11 \ ACF 2016 VENUE: VIPARIS PORTE De VERSAILLES - “Viparis” Address: Viparis Porte de Versailles (“Viparis”) - HALL 4 Porte/gate A 1 place de la Porte de Versailles 75015 Paris Website: www.viparis.com HALL 4: 12 VIPARIS – First Aid Courtyard): + (Hall 1 & 7), ATM – Cash Dispenser - - (between Hall 4 & 3, Main Entry 13 VIPARIS EMERGENCY EVACUATION PROCEDURES The Viparis Convention and Exhibition Center has emergency evacuation exits, or “SORTIE” highlighted below to ensure the successful evacuation of exhibitors, visitors and staff in the case of a fire or other emergencies. If the need arises, the Safety Officer or members of Viparis staff will assist in the evacuation. Upon arrival to the Viparis, Contractors and Exhibitors and their employees must become familiar with the emergency exits and promptly respond to any announcement made by TIACA/Organizer, the Safety Officer or Viparis staff and/or respond to any of their instructions in the event an emergency arises or an alarm sounds. CONDUCT IN CASE OF EVACUATION: • Calmly leave the premises. • Never go back inside unless instructed to do so by an Official. • Assemble away from the evacuated building. • Only re-enter the building when authorized to do so by Safety Officers or Officials. • Site teams have authority in the Exhibition Center. • Additional checks may be performed under the Vigipirate scheme. 14 SAFETY PROCEDURES FOR EXHIBITORS PAVILION 4 As part of the elevated threat level under the Vigipirate Plan and following the events of 13 November 2015, Paris expo Porte de Versailles has put in place the following measures: What to do: - IF YOU SPOT A SUSPICIOUS PACKAGE: Verify that the risk is real (briefly survey the area) and do not move or handle the object. Alert the event organiser's office (the telephone number you were given at the welcome desk). Keep the public away from the package or piece of luggage. Follow the instructions of the organiser's office and/or the security staff. - IF YOU SPOT A SUSPICIOUS INDIVIDUAL: Ascertain the location of the individual acting suspiciously. Alert the event organiser's office. Be sure to provide an accurate description (height, physical characteristics, clothing, etc.) and give the individual's exact location within the pavilion. Do not intervene while waiting for the emergency services to arrive. - IF THERE IS A BOMB THREAT: Try to evaluate the credibility of the call (demands, if it is a false alarm). Do not take any risks. Immediately alert the event organiser's office. - IF THERE IS A TERRORIST ATTACK OR EXPLOSION: Immediately alert the event organiser's office. Alert the Security Control Center via the in-house interphone (located near the fire hoses) or by telephone (+33 1 72 72 18 18). They are responsible for calling the police station in the 15th arrondissement and the fire department. To view the entire Viparis Safety Plan map and exit diagram, please visit: file:///Users/Ernie/Downloads/DG400%20AOUT%202015%20-%20VERSION%20ANGLAISE.PDF 15 ACF 2016 PARIS - STANDARD SHELL SCHEMES Standard In-line Shell Scheme - for illustration purposes only: Standard Corner Booth – option to have 1 or 2 opening - for illustration purposes only: STANDARD BOOTH – In-Line or Corner Booths 9 square meters 8’ (2.4m) high 3 sided white hard wall 1’ x 10’ one-line ID sign Booth carpeting (blue) 1 round white table 2 transparent Plexiglas chairs 1 waste basket Triple socket - Standard Viparis power is 240V 3 LED spot lights 1 forum registration Unlimited exhibit staff registrations Listing in online exhibitor directory Listing in Official Program Use of event software to schedule meetings 16 Executive Suite - For illustration purposes: EXECUTIVE SUITE 18 square meters 2 single sofas and 1 double sofa Coffee tables 2 tall plants 1 wastebasket Signage Electricity - Standard Viparis power is 240V Suite Carpeting (blue) Listing in online exhibitor directory Listing in Official Program Use of event software to schedule meetings 17 Standard Shell Scheme and Executive Suite Notes: a. Corner booths, please note that you will need to confirm your preference regarding one or two open sides no later than September 15, 2016. Please contact Warren Jones at [email protected] or Kenneth Gibson at [email protected] b. No additional fittings or displays, including additional name boards, covers, logos, balloons, etc., are to be nailed, screwed, drilled or glued to the booth structure and no painting or wallpapering to booth is allowed. The Exhibitor is responsible for the cost of any damage, repair, removal of tape, etc., from/to their booth. Contact Exhibitor Services, www.service-exposant.fr/ACF-2016 with D & P if you need anything attached to your standard booth. c. Changes to the standard shell scheme, including the type and/or color of the floor covering, must be arranged and approved by D & P and the Organizer and paid for by the Exhibitor. d. Depending on the booth location, all freestanding items must be structurally safe and may not exceed the standard booth wall height or exceed the allotted space unless special permission is granted by the Organizer in writing. This includes towers, helium-filled balloons and logos/names, lighting etc. Contact Ernie Marchand if you need an exception: [email protected] or [email protected] No attachments or suspensions are to be made to or from any part of the Viparis exhibition hall without the written approval from the Viparis and the Organizer. To arrange rigging services, please visit http://www.viparis.com/epex/ e. Neon or flashing lights/signs will not be permitted without the written permission from Organizer. f. Multiple booths with specific and customized configurations can be arranged and coordinated with D & P. Please contact Exhibitor Services, www.service-exposant.fr/ACF-2016 for additional information. g. For additional/alternative furniture, please contact Exhibitor Services, www.service-exposant.fr/ACF2016 with D & P. h. Electrical, a three-plug cord and three spotlights are provided as part of the standard shell scheme package. Please note that the Viparis utilizes a 50-hertz 3-phase current with an average voltage of 400 volts between phases or 240 volts between phase and neutral. Current is distributed via a terminal box equipped with a 32A four-pole circuit breaker and 30 mA differential switch which Viparis representatives must be able to access at all times. i. Additional electrical fittings and service can be ordered from the Viparis, please visit: http://www.viparis.com/epex/ j. Standard & Executive Shell Scheme electrical plug: NO CHANGES OR MODIFICATIONS MAY BE MADE TO EXECUTIVE SUITES BOOTH PACKAGES. EXTRA SERVICES - D & P has an online platform managed by D & P’s Exhibitors Services Department and once registered, Exhibitors can order and pay for the additional services online. For additional information, please contact Exhibitor Services, www.service-exposant.fr/ACF-2016 with D & P. Additional D & P services included: Extra stand items; Extra signage; Extra furniture; Floral decoration; Coffee machines rental; Refrigeration Rental; and Internet link for the services that are exclusive to other companies, such as electrical connections, Internet, water, etc. CUSTOM STAND DESIGN: In addition to the standard shell schemes, D & P can also provide custom stand conception/design and construction for any exhibitor needing such services. Please contact Exhibitor Services, www.service-exposant.fr/ACF-2016 with D & P for more information. 18 ACF 2016 ONLINE SERVICES - CONTACTS- DISCOUNT DEADLINE DESCRIPTION OF SERVICE ONLINE LINK OR EMAIL ANCILLARY CHARGES - VIPARIS http://www.viparis.com/epex/ AUDIO / VISUAL RENTAL - VIDELIO - Events & Utram www.videlio-events.com CAR PARK INFORMATION http://www.viparis.com/epex/ DEADLINE and/or DEADLINE FOR DISCOUNT CONSTRUCTION REFUSE BAGS & CONTAINERS ELECTRIC EXHIBITOR BOOTH CATERING EXHIBITOR BOOTH PERSONNEL or LABOR http://www.viparis.com/epex/ [email protected] or [email protected] www.service-exposant.fr/ACF-2016 EXHIBITOR BOOTH SECURITY FREIGHT and SHIPPING INSTRUCTIONS FURNITURE & FIXTURE RENTAL HOTEL RESERVATION LINK MULTI-STORY BOOTH PERMIT AND REVIEW PLUMBING/WATER SUPPLY & COMPRESSED AIR POTTED PLANTS & FLOWERS RIGGING / SLINGS [email protected] or access the following link: http://cdn.cevalogistics.com/sites/def ault/files/ACF-2016-ShippingInstructions.pdf www.service-exposant.fr/ACF-2016 or file:///Users/Ernie/Downloads/D&P%20Fu rniture%20for%20Organizers.pdf https://resweb.passkey.com/Resweb.do?mod e=welcome_gi_new&groupID=55522494 PLEASE SEE CEVA NOTE BELOW IMMEDIATELY Contact Ernie Marchand [email protected] July 1, 2016 http://www.viparis.com/epex/ www.service-exposant.fr/ACF-2016 http://www.viparis.com/epex/ TELEPHONE and INTERNET http://www.viparis.com/epex/ TRANSPORTATION / TRANSFER (PUBLIC) http://www.transportspublicsexpo.com/sites/default/files/files/Technic al%20guide_TP2016_EN%20V2.pdf TRUCK PARKING http://www.viparis.com/epex/ PLEASE CONTACT VIPARIS N/A Please contact D & P, CEVA or Viparis directly for pricing, to place and order and to confirm deadlines. To register for D & P online services, please contact Exhibitor Services: www.service-exposant.fr/ACF-2016 CEVA: Please access: file:///Users/Ernie/Downloads/ACF%202016%20Shipping%20Instructions.pdf for instructions and deadlines. Please note that all deliveries must use GATE D. For additional online information regarding CEVA tariffs, deadlines, shipping instructions and online orders, please visit the following web link: http://cdn.cevalogistics.com/sites/default/files/ACF-2016-Shipping-Instructions.pdf VIPARIS: For online information regarding VIPARIS services, please visit: http://www.viparis.com/epex/ The information above was correct at the time of its posting and may be updated periodically, please visit www.tiaca.org for update. 19 ACF 2016 HOUSING – RESERVATIONS "BUYER BEWARE” Connections Housing is the only approved, official housing vendor for ACF 2016. We understand that unauthorized housing companies may be contacting you advertising cheaper rates and may imply or claim an affiliation with the ACF or TIACA. Unfortunately, some past attendees and exhibitors have fallen prey to these companies that engage in false or deceptive practices and in some cases completely scammed the participant, including the loss of deposits, relocating with little or no warning, have not had the guest rooms or hotel they thought they had booked, causing great hardship and significant financial loss. If you are contacted by another housing service trying to sell hotel rooms, please notify Connections Housing before providing any company or personal, credit card or banking information. Housing Booking Link: http://aircargoforum.org/register/hotels/ 20 Section I – General Information – Standard Shell & Custom Booths The information listed below is based on common sense, practicality, intended for safety, security and intended to provide equal exposure for all Exhibitors. Exhibitors and their personnel, contractor/appointed agents must observe the following topics. Please contact the Exhibition Director if you have questions or special needs. 1. ACF 2016 Floor Plan. Please view the latest floor plan by using the floor mapping tool found at: http://www.expocad.com/host/fx/tiaca/14acf/default.html. 2. ADHESIVE BACKED DECALS AND STICKERS are not allowed anywhere in the Viparis nor are they to be given away by Exhibitors. 3. ADMISSION/REGISTRATION. All ACF 2016 Exhibitors, contractors and guests must register and receive a badge prior to entry of the Hall. Please note that badges cannot be mailed in advance, however, AS OF APRIL 30, 2016, to expedite the process, please visit: http://www.aircargoforum.org/register/ a. Exhibitors: Exhibitors will have access to the Exhibition Hall during the scheduled move-in, moveout periods and on Exhibition days. On Exhibition days, Exhibitors may enter one hour prior to Exhibition opening and stay one hour after closing in order to service their booths. b. Exhibitors Badges. Exhibitors are required to register and pick up their badges at the ACF 2016 registration desk located in the front of the Hall, or, if outside of normal registration hours, temporary badges are available at the Exhibition Director’s office (please see Time Table, page 7). c. Contractors. ACF 2016 wristbands must be worn by everyone, at all times, while at the Viparis. Temporary single-day wristbands for Contractors will be issued by TIACA at the Registration Desk, during posted hours, or, if after hours, at the Exhibition Director’s office. Temporary passes will only be valid for a single day, during the move-in and move-out periods and are not valid during Exhibition hours. Security will enforce and monitor wristbands at the entry. In the event of an emergency at the booth, a temporary pass may be issued by the Exhibition Director. d. Visitors. All visitors to the event must register prior to entry. Exhibitor’s staff not registered as an Exhibitor must register as a visitor. Please note that a Photo ID is required for all visitors. We encourage trade visitors, therefore, free admission passes are available for Exhibitors to distribute to colleagues and customers. Non-trade visitors without passes will be charged a $60 entrance fee when they register. e. REFUSAL OF ENTRY. The Organizer reserves the right to refuse admission to the Hall if, in the sole opinion of the Organizer, someone is intoxicated, or in any way is creating (or may create) a disruption of ACF 2016. Patrons who, in the opinion of the Viparis or the Organizer, are offensively attired or whose attire may create a hazard may also be refused entry into the Viparis. All attendees must wear an appropriate badge at all times. PLEASE NOTE: No one under 18 years of age will be allowed entry to ACF 2016 at any time. 4. ALCOHOL. Alcoholic beverages must not be taken into or out of the Viparis without written permission. Alcohol may only be consumed by adults 21 years or age or older and it is an offense for minors to purchase or consume alcohol or for persons to supply alcohol to minors. 5. ANIMALS. Live animals are not permitted in the Viparis, except those used to assist persons who are impaired, such as guide dogs for the blind. 6. ATM - CASH MACHINES. ATMs are available on/within the Viparis complex (see page 6). 21 7. AUDIOVISUAL (AV) COMPONENTS OF EXHIBITS. Exhibitors may not operate public address, sound producing or amplifying devices that project sound above a normal conversation level and should not be audible beyond their display area. In addition, spectators viewing AV displays may not obstruct aisles or interfere with the accessibility to other exhibits. Absolutely no sound amplification is permitted for Exhibitors conducting live presentations. For more information about amplification, please contact Ernie Marchand, Director of Exhibits, email: [email protected] 8. AUDIOVISUAL (AV) RENTAL. To order AV Equipment, please contact Marie-Bénédicte GUIRAUD with VIDELIO - Events & Utram, www.videlio-events.com or phone: 33 6 66 65 69 99 or 331 40 92 38 83 9. AUTHORITY ON PREMISES. In the event of a problem or disputes on-site, the decision of the Organizer will be final. The Organizer also reserves the right to amend any previous decision made in order to meet and satisfy any unforeseen or prevailing circumstance for the benefit of the Exhibition and all/any concerned parties. 10. BALLOONS AND FLYING OBJECTS. Exhibitors wishing to use balloons or any flying objects as part of their display must seek approval from the Organizer and the Viparis at least twenty-one (21) days prior to the move-in date. The written request should be accompanied by the following details: a. Location of stand displaying the balloons/flying objects. b. Types of balloons/flying objects on display. c. Size/diameter/length of balloons/flying objects on display. d. A photo of balloons/flying objects. e. Type of gas used in the balloons/flying objects. f. Material from which the balloon/flying objects is constructed and how they will be attached. g. All Balloons and flying objects must be attached to the booth. h. The placement of balloons/flying objects should not obstruct the view of the exit/sortie signs, CCTV cameras, the water sprinkler system and adversely affecting a neighboring stand/booth. i. Balloons containing helium may not be distributed in the Hall or on the premises without written approval from the Organizer and the Viparis. j. The use of balloons filled with gas and remote-controlled flying objects in the halls and the grounds are not permitted without the written approval from the Organizer and the Viparis. 8. BANNERS: See SPONSORSHIP OPPORTUNITIES or please contact Warren Jones at [email protected] or Kenneth Gibson at [email protected] 9. BOOTH CLEANING: Exhibition Period: TIACA will provide for the cleaning of aisle, restrooms and public spaces only. Cleaning of Exhibits is the responsibility of the Exhibitor. To order services, please contact ______________. Removal and Disposal of Construction Debris/Waste: During the move-in and move-out periods, material will be removed that can be broom swept. Any other material is deemed “bulk trash” and the removal of any/all such bulk trash, construction debris and waste is the responsibility of the exhibitor and/or their contractors. To Order Bulk Cleaning, please go to TBD ____________or contact the Exhibition Director for assistance. 10. BOOTH STRUCTURE AND INSTALLATION GUIDELINES. (Please also read Section II): a. Executive Suite shells will be erected, dismantled, furnished, carpeted and power outlets and lighting will be provided by D & P. Executive Suite Exhibitors, please note that no modification will be allowed. b. Standard Shell Schemes will be assembled, dismantled, furnished, carpeted, power outlets provided by Viparis, and lighting will be provided by D & P, as per the standard shell scheme specifications. c. For more information regarding D & P fixtures please contact Exhibitor Services, www.serviceexposant.fr/ACF-2016 22 BOOTH STRUCTURE AND INSTALLATION GUIDELINES, continued: d. If construction is allowed by the Organizer outside normal hours, the Exhibitor may be required to provide security during such hours. Please contact the Exhibition Director. e. All custom booths must be carpeted. Any booths not carpeted by 6 PM on Tuesday, October 25, 2016 may be supplied carpet by D & P and the Exhibitor will responsible for the payment of any installation charges and/or carpet rental. f. The aisle and air space belongs to the Organizer. Exhibits, signs, ceiling or floor coverings, displays or other advertising will not be allowed to extend beyond the contracted booth space. g. To prevent congestion, seating must be placed a minimum of 1.52m (5 ft.) back from the aisle. h. Nothing may be attached to the Standard Shell or Executive Suite with nails, glue, tape, screws or staples. Contact Exhibitor Services, www.service-exposant.fr/ACF-2016 with D & P for additional set up assistance. i. Any damage during move-in, move-out and during ACF 2016 is the Exhibitor’s responsibility. j. Please report any damage immediately to Viparis Security and the Exhibition Director. k. Adhesive-backed decals, stickers, glitter and confetti are prohibited. l. Exhibitor or contractors may not move Viparis planters, furniture and other facility equipment. The Viparis will handle the relocation or storage of facility property if required for the event. m. No motorized vehicles, forklifts, gas or electric carts, bicycles, scooters, and similar equipment (except equipment for persons with disabilities) may be operated by any Exhibitor or their Contractor in the Hall on Viparis’ premise. Please contact Mark Jackson [email protected] with CEVA for information regarding all in-Hall movement. n. Passenger elevators and escalators shall not be used for any equipment movement or other setup materials. Freight elevators are available for this purpose. o. Carpet runners, carpet or temporary floor coverings over permanent carpet must be approved in advance. Double-faced tape cannot be directly applied to permanent carpet. Additionally, the Exhibitor is responsible for removing all tape from the Viparis Hall floor at the end of the event. 11. BUSINESS CENTER – AT VIPARIS: Please visit: http://www.viparis.com/viparisFront/do/salon/parisexpo-porte-de-versailles/en/listeservices 12. CANVASSING, SOLICITATION AND DISTRIBUTION. Prior written consent is required from the Viparis and the ORGANIZER for the solicitation and canvassing of business anywhere in the Viparis other than within the Exhibitor’s booth area. The distribution of promotional material on vehicles parked within the Viparis’ car park is not permitted. Exhibitors must not wear or display commercial, political, religious or offensive signage or logos, sell any goods or services or give away political, religious, advertising or promotional materials without the prior written approval of the Organizer and Viparis management. 13. CARRY IN BAGS. Bags and other items may be subject to inspection prior to entry into the Viparis. Items that have the potential to cause injury or inconvenience to other persons are not permitted, such items include, but are not limited to, controlled, dangerous or illegal substances, cans, bottles, flares, fireworks, laser pointers, amplifiers, weapons, etc., and may include certain musical instruments, flags and flagpoles. 14. CATERING. Exhibitors may arrange for any caterer to service their booth, however, TIACA recommends Elior – Julie DURAND ([email protected] Phone: +33(0)1 57 25 30 83, Cell: +33 6 79 97 15 15 OR Véronique SAINT-ETIENNE ([email protected] Phone +33 1 57 25 36 38, Cell +33 6 30 26 152 15. CHILDREN. Only those 18 and over will be allowed into ACF 2016 or to work in the Viparis. 16. COMMUNICATIONS. Please visit: http://www.viparis.com/epex/ 17. COMPRESSED AIR. Please visit: http://www.viparis.com/epex/ 18. CUSTOMS AND TEMPORARY IMPORT PERMIT. For Temporary Import Permit requirements, please contact Mark Jackson [email protected] with CEVA or your Freight Forwarder. Please note that Exhibitors with hand-carried by Exhibitors for Exhibition purposes may be subject to Customs regulations. Please contact CEVA or your Freight Forwarder for more information. 23 19. DAMAGE. Damages of any kind must be reported to the Exhibition Director and Safety Officer. Any damages sustained during the move-in, ACF 2016 Exhibition period, the move-out period or any other ACF 2016 related period is the responsibility of the Exhibitor. 20. DATES AND EXHIBITION HOURS: Wednesday, October 26, 2016: Thursday, October 27, 2016: Friday, October 28, 2016: Opening Ceremony: 10:00am – 10:15am Exhibition: 10:00am - 6:00pm Exhibition: 10:00am - 6:00pm Exhibition: 10:00am - 4:00pm 21. DELIVERIES. Deliveries must be coordinated with, and moved within the Viparis, by CEVA. All deliveries by truck must use GATE D. Contact Mark Jackson [email protected] with CEVA, the Official Freight Forwarder, regarding delivery of materials to and from the Viparis and to coordinate and schedule all in-Hall movement. 22. DIRECTORY LISTING. All Exhibitors will be listed with a description of their products / services in the ACF 2016 Official Program & Exhibitor Directory Profile which will be distributed during the Exhibition. 23. DISORDERLY CONDUCT. The Organizer, the Safety Officer and the Viparis and its agents reserve the right to remove any persons who are behaving disorderly or displaying improper conduct which may injure or diminish, or tend to injure or diminish the reputation of TIACA and/or the Viparis and/or endanger themselves or others and/or cause damage to themselves or others. 24. DISTRIBUTION OF BROCHURES. The distribution of printed materials and circulation of advertising materials is permitted only at the Exhibitor’s booth space. Please note that no printed materials may be distributed to other Exhibitors booths without the Organizer’s prior approval. 25. DISTRIBUTION OF GIFTS. No restrictions apply regarding the distribution of gifts that are in good taste, have been cleared by Customs and do not present a danger to Exhibitors, Viparis or the Organizer. 26. ELECTRICAL SUPPLY AND INSTALLATION. For safety and proper load distribution reasons, all electricity and electrical work must be carried out by Viparis. Viparis utilizes a 50-hertz 3-phase current with an average voltage of 400 volts between phases or 240 volts between phase and neutral. Current is distributed via a terminal box equipped with a 32A four-pole circuit breaker and 30 mA differential switch which Viparis representatives must be able to access at all times. Power of the terminal box varies from 1 to 20 KW, depending on an exhibitor’s needs. You will also need to have a switch box installed. A reminder of general conditions of use: a. Only personnel authorized by Viparis are permitted to open a terminal box. b. Each terminal box (1 kW minimum) may supply only one stand. c. Beyond the terminal box, all installations must be performed according to standard procedure and at the liability of the Exhibitor. d. If Exhibitors should require additional electrical service please visit: http://www.viparis.com/epex/ e. Viparis, D & P, TIACA, the Safety Officer or Exhibition Director reserve the right to disconnect electrical supply to any installation, which in the opinion of TIACA and/or its Safety Officer, is dangerous or hazardous to visitors or to other exhibitors. 27. EMERGENCY CONDUCT IN CASE OF EVACUATION. a. b. c. d. Calmly leave the premises. Never go back inside unless instructed to do so. Assemble away from the evacuated building. Only re-enter the building when authorized to do so by Safety Officers or Officials. 24 28. EXHIBITION. ACF 2016, October 26-28, 2016. The 28th International Air Cargo Forum and Exposition is organized (“Organizer”), by The International Air Cargo Association (TIACA), Miami, Florida, USA. 29. EXHIBITION OFFICES. TIACA and the Official Contractors will staff offices and/or desks onsite during the move-in, exhibition days and move-out periods and will be available to answer questions, handle issues, and to be of assistance to all Exhibitors. Any onsite issue affecting Exhibitors or contractors should be referred to the Exhibition Director or D & P immediately. 30. EXHIBITOR SERVICES CENTER. The D & P and CEVA’s Exhibitor Service desks will be staffed, conveniently located on the floor of Hall 4 and open during the move-in, Exhibition and move-out hours. 31. FINAL DEPARTURE OF EXHIBITS / GOODS FROM VIPARIS. All Exhibitor items must be removed from Viparis and the floors clean by 5:00 PM, Saturday, October 29, 2016. Please contact Mark Jackson [email protected] with CEVA to schedule a departure time. 32. FIRE PRECAUTIONS. Any person who sees an outbreak of fire must immediately use the fire alarm system, notify the Safety Officer or the Organizer or other Viparis Officials and follow all directions provided. Exhibitors may be required to provide a special type of fire extinguisher at their booth and must make these arrangements at their own expense. No packing materials or brochures may be stored behind the walls of perimeter booths of any other designated service areas, unless prior written approval has been given by Organizer, Safety Officer and Viparis. 33. FIRST AID SERVICES. First Aid is located in Hall 1 & 7 (see Viparis diagram on page 6, +). 34. FORCE MAJEURE. The Exhibition may be postponed, shortened or extended due to any cause whatsoever outside the control of the Organizer. In this event, the Organizer shall not be responsible for any loss sustained by the Exhibitor, directly or indirectly attributable to the elements of nature, force majeure or orders and directives imposed by any governmental authority, and fees paid by the Exhibitor, or any part thereof, are refundable at the sole discretion of the Organizer. 35. FOOD AND BEVERAGE FACILITIES. Placeholder 36. FOOD COOKING AT BOOTH. The cooking of food by Exhibitors for demonstration in their booth is prohibited unless prior written approval has been granted by Viparis and TIACA. 37. HALL 4 LOADING/UNLOADING – All truck deliveries must use GATE D. CONTACT CEVA FOR ADDITIONAL REQURIEMENTS AND TO SCHEDULE YOUR ARRIVAL: a. b. c. d. e. f. g. h. • Wear safety shoes and handling gloves. • Adopt appropriate postures and perform suitable movements. • Only authorized drivers wearing a suitable vest may operate machinery. • Switch on flashing beacons and audible warning devices when maneuvering vehicles. • Maintain a safe distance between vehicles. • Loading/unloading operations have priority over vehicle movements. • Be aware of the risk of falling objects, shocks and collisions while maneuvering. • Never use lifting gear to carry people. Please see SECTION II – “VIPARIS – HALL 4 LOAD LIMITS” – Page 33 25 38. INDUSTRIAL GAS AND NAKED FLAME DEMONSTRATION. The use of industrial gases of an inflammable or toxic nature for demonstration purposes will not be permitted in the exhibition hall unless a detailed application has been made to the Viparis and approved by the Organizer. If approved, all Viparis conditions must be met in full. If no application has been made, gas cylinders and naked flame demonstrations WILL NOT be allowed. Please contact the Exhibition Director for more information. 39. INSURANCE-GENERAL. Exhibitors should be aware that neither the Organizer, Viparis, D & P, CEVA, the security contractor, nor any of their agents, officers or employees, assumes any responsibility for Exhibitor’s property. Therefore, each Exhibitor should have an insurance policy covering their property and shipment during the ACF 2016 move-in, Exhibition and move-out period. 40. INSURANCE – COVERAGE. Exhibitors who customize their standard shell scheme by someone other than D & P are responsible for ensuring that they or their appointed non-official contractor submit a Certificate of Insurance to TIACA prior to any work commencing within the Viparis, outlining the following coverage: a. General Liability: $1 million each occurrence/$2 million aggregate b. Auto: $1 million each occurrence – If applicable c. Employers Liability: $1 million each occurrence d. Umbrella: $1 million each occurrence, $4 million limit e. Name the following as Insured and/or Additionally Insured: Viparis Porte de Versailles (“Viparis”) 1 place de la Porte de Versailles 75015 Paris AND The International Air Cargo Association (TIACA) PO Box 661510 Miami, FL 33266 f. Minimum coverage period of Sunday, October 23, 2016 through midnight, Saturday, October 29, 2016 g. Include cross liability clauses Please note that the Organizer will not bear any liability for personal injuries, whether suffered by an Exhibitor or his/her employees, contractors or business invitees. Nor will they be liable for any loss or damage to the property of an Exhibitor or his/her employees, contractors or business invitees due to fire, robbery or accident or for any damage to the Viparis caused by the Exhibitor, their staff and/or their Contractor. The Exhibitor will be liable for any and all such damage and/or claims. 41. LABOR – HIRED/TEMPORARY. Construction labor or stand staffing may be arranged through D & P. To make arrangements for temporary labor or staff, please contact Exhibitor Services, www.serviceexposant.fr/ACF-2016 42. LOSS OR DAMAGE OF PROPERTY. Safety and security are top priorities at the Viparis. There is a Security Team operating 24 hours a day at the Viparis where you may direct any inquiries regarding theft or lost and found. Exhibitors must be prudent to secure and store all valuables, materials, equipment and any other items that could be damaged or become lost throughout the ACF 2016 move-in, Exhibition and the move-out. PLEASE NOTE THAT THE ORGANIZER, VIPARIS, D & P CEVA OR ANY TIACA CONTRACTOR CANNOT BE HELD RESPONSIBLE OR LIABLE FOR LOST OR DAMAGED ITEMS. 43. MOTORIZED VEHICLES. No motorized vehicles of any sort, including forklifts, gas or electric carts, bicycles, scooters, and similar equipment (except equipment for persons with disabilities) may be used in the Viparis without prior approval of the Exhibition Director and/or Viparis. 26 44. ONLINE ORDERS: Please contact D & P, CEVA or Viparis directly for pricing, to place and order and to confirm deadlines. CEVA – Please access: file:///Users/Ernie/Downloads/ACF%202016%20Shipping%20Instructions.pdf for instructions and deadlines. For additional online information regarding CEVA tariffs, deadlines, shipping instructions and online orders, please visit the following web link: http://cdn.cevalogistics.com/sites/default/files/ACF-2016-Shipping-Instructions.pdf Or contact: CEVA Showfreight Mark Jackson - – CEVA Operations Manager Unit 3A, National Exhibition Centre Birmingham, B40 1PJ, United Kingdom Tel. No.: +44 (0)121 782 8888 Cell: +44 (0)7827 253501 Fax: +44 (0)121 782 2875 Website: www.cevalogistics.com Email: [email protected] D & P - Online order platform visit: www.service-exposant.fr/ACF-2016 Additional D & P services included: a. b. c. d. e. f. g. Extra stand items; Extra signage; Extra furniture; Floral decoration; Coffee machines rental; Refrigeration Rental; and Internet link for the services that are exclusive to other companies, such as electrical connections, Internet, water, etc. D & P Architecture de Communications Contact: Exhibitor Services Tel No.: +33 1 34 84 84 84 / 21 64 Fax: +33 1 34 84 84 85 Email: www.service-exposant.fr/ACF-2016 VIPARIS - Orders can be placed directly online at www.viparis.com/epex To set up an online account, please visit the Viparis link above, and once you are at the Viparis website: a. b. c. d. e. f. g. Exhibitors choose the Viparis venue Exhibitors choose the event (ACF 2016 logo) Exhibitors choose Hall 4 Then Exhibitors can view the full catalogue of VIPARIS services and place their order Exhibitors will need to create an account at the end of placing required supplies Exhibitors will receive an order confirmation by e-mail from Viparis Exhibitors can pay for orders online. 27 VIPARIS – Continued Viparis General Website: www.viparis.com Order Online: http://www.viparis.com/epex/ Hotline: phone: +33 1 40 68 16 16 Email: [email protected] 45. OPERATION OF BOOTHS / CONDUCT AND BEHAVIOR. All exhibition booths must be fully staffed and operational throughout the Exhibition hours. Exhibitors must not participate in any activities that causes, or is likely to cause, annoyance to visitors or other Exhibitors. All activities of the Exhibitor and his staff must be confined to the booth or site allocated. No advertising or canvassing for business may take place elsewhere in the exhibition hall. This includes the distribution of leaflets, brochures, journals, etc. Exhibitors may not use the exhibition for recruiting staff, other than to seek local agents for their products. 46. PAINTING - Painting and sawing can only be carried out at certain designated areas. Contact Ernie Marchand for more information. 47. PARKING - Cars. For more information regarding parking at the Viparis, please visit: http://www.viparis.com/Viparis/images/portail/pdf/PS_A4_voiture.pdf 48. PARKING – Trucks, please visit: http://www.viparis.com/epex/ 49. PHOTOGRAPHY OF EXHIBITS. Commercial photographers representing media or individual visitors to the Exhibition may wish to photograph Exhibition booths or an individual exhibit. However, Exhibitors have the right to request that the photographer not take photos without their specific permission 50. PHOTOGRAPHER. An Official Photographer will be appointed by the Organizer. Please contact: TBD 51. PLUMBING is available through the Viparis. Please visit: http://www.viparis.com/epex/ 52. PLANTS AND FLORAL ARRANGEMENTS. Please contact Exhibitor Services, www.serviceexposant.fr/ACF-2016 with D & P to arrange for potted plants and floral arrangements. 53. PRESENTATIONS, DEMONSTRATIONS AND WORKING EXHIBITS / PRODUCTS. An Exhibitor intending to demonstrate equipment at their booth must: a. Give proper consideration to the safety conditions under which the exhibit will be demonstrated. b. Install securely and safely all working machinery so that the operation thereof will not cause injury to any person, intrusion into the aisle or otherwise prove hazardous to any person. c. Insulate starting devices to prevent operation by any visitor or other unauthorized person. d. No toxic fumes, exhaust or other irritants are to be released into the Exhibition Hall. e. Ensure that only products for which they are the agent, distributor or dealer are displayed. In the event of a dispute, the Organizer reserves the right to rule on the right to exhibit. f. Comply with all requirements specified within this Exhibitors’ Manual. 54. PUBLIC ADDRESS (PA) SYSTEM. The PA system is for use by the Organizer and Viparis for official announcements only. Paging services or Exhibitors’ announcements cannot be made. 55. RIGGING – All rigging must be approved in advance and in writing by the Viparis and the Exhibition Director. Once approved, rigging must be performed by a Viparis contactor. Please visit: http://www.viparis.com/epex/ 28 56. SAFETY - DURING LOADING/UNLOADING OPERATIONS AT VIPARIS: a. b. c. d. e. f. g. h. i. Wear safety shoes and handling gloves. Adopt appropriate postures and perform suitable movements. Only authorized drivers wearing a suitable vest may operate machinery. Switch on flashing beacons and audible warning devices when maneuvering vehicles. Maintain a safe distance between vehicles. Loading/unloading operations have priority over vehicle movements. Be aware of the risk of falling objects, shocks and collisions while maneuvering. Never use lifting gear to carry people. Video surveillance operates throughout the site. SAFETY CONTINUED - CONDUCT IN CASE OF EVACUATION – Please see pages 14 and 15 a. b. c. d. e. f. Calmly leave the premises. Never go back inside unless instructed to do so. Assemble away from the evacuated building. Only re-enter the building when authorized to do so by safety officers. Site teams have authority in the Exhibition Center. Additional checks may be performed under the Vigipirate scheme. For your safety, review and/or review with your colleagues, contractors, etc., the emergency exits and Safety Plan procedures for Hall 4, as indicated on the Viparis/ACF 2016 floor plan found on page 14 and 15 of this manual. Once you arrive to Hall 4, please familiarize yourself with the emergency exits. 57. SECURITY – GENERAL/INDIVIDUAL. Viparis has security and will be responsible for the VIPARIS building and campus. In addition, the Organizer has contracted (TBD) ________for security services. Nevertheless, Exhibitors should carry their own insurance coverage throughout ACF 2016, do not leave any valuables in their booths unattended and, because of the amount of activity, please be sure to pack all items at your booth from 4:00 PM – 8:00 PM on Friday, October 28, 2016. The Organizer will not be responsible for theft, loss or damage of exhibits, collateral materials, A/V, stores or any other Exhibitor or Contractor equipment or property. If you require additional security, please contact the Exhibition Director. 58. SIGNS AND FREE STANDING EQUIPMENT. Custom exhibit booth signs, banners, booth ceilings or canopies, lighting grids or other related equipment not provided by D & P should be constructed of the proper materials (please refer to Section 2 below re: material requirements), freestanding and floorsupported and must comply with any height limits. Anything to be hung, any proposed rigging to the structure or ceilings of the exhibit hall, etc., must be submitted for review and approved by the Exhibition Director and installed by the approved rigging contractor. Please note, Viparis signs for restrooms, concession stands, all fire exit doors and fire exit/sortie signs, as well as the CCTV cameras must not be covered or blocked at any time. 59. SMOKING. There is NO SMOKING allowed at the Viparis AT ANY TIME. 60. SPONSORSHIP OPPORTUNITIES. There are numerous sponsorship opportunities for exhibitors. Those opportunities include indoor & outdoor banners, bags & inserts, bottled water and pre-forum entertainment. For more sponsorship information, please contact Warren Jones, email [email protected] or Kenneth Gibson, email: [email protected] 29 61. STORAGE, PACKING/UNPACKING AND REMOVAL OF WASTE MATERIALS. TIACA is unable to provide in-hall storage facilities for packing cases, surplus materials or other property of the exhibitor. Arrangements for safekeeping of such items can be made with CEVA. The Fire Authority regulations prohibits surplus stores being placed behind perimeter booths and service access areas, other than the equipment needed to run the Exhibition, and those provided by the Official Contractor. a. During the move-in and move-out days of the Exhibition, the aisles of the hall must not be obstructed with packing and construction materials, debris or waste. Contractors building or removing a custom booth or booth interiors are responsible for removing their own building waste and trash from the site at the end of each day and at the conclusion of ACF 2016. b. At the end of the Exhibition, at 4:30 PM on Friday, October 28, 2016, standard and custom stand Exhibitors and/or their contractors must pack valuables and loose materials and/or to remove such from the stand. All waste materials and trash from all booth and must be removed by 5:00 pm on Saturday, October 29, 2016. Should they fail to do so, or if the Organizer believes they will not be completed in time, the Organizer will instruct D & P to remove the exhibit at the Exhibitor’s expense. c. The Organizer will charge the Exhibitor for the removal of bulk waste (booth construction debris, crates / pallets, cartons, packing materials or literature). 62. TIDINESS – ENVIRONMENTAL & HEALTH ISSUES a. b. c. d. Sort all waste before disposal. Set down equipment in designated areas only. Do not obstruct emergency exits or circulation areas. Keep the site and facilities clean and tidy. DO NOT: a. Park outside the authorized areas. b. Bring drugs or alcohol onto the site. c. Smoke inside the buildings. 63. TRANSFERS/TRANSPORTATION. Public transportation options to, from or around the Viparis, please visit: http://www.transportspublics-expo.com/sites/default/files/files/Technical%20guide_TP2016_EN%20V2.pdf 64. VENUE. VIPARIS Porte de Versailles (“Viparis”). Address: 1 place de la Porte de Versailles 75015 Paris To learn more about Viparis, please visit: http://www.viparis.com/viparisFront/do/centre/en/accueil 65. WIFI. Viparis offers free Internet access in all its venues, however, there is a charge for data. Technical aspects: a. Network name (this name cannot be changed): *VIPARIS_WIFI. b. Maximum speed 1 Mbps, disconnected after 15 minutes of inactivity. c. Maximum connection time of 4 hours per day in the hired areas and unlimited in public areas (central aisle). d. Initial connection to www.viparis.com. e. Network operates on the 2.4 GHz frequency band. f. WPA key: 12345678. 30 Section II – Custom Booths – Viparis Regulations and Requirements FIRE SAFETY PRECAUTIONS AT TRADE FAIRS AND EXHIBITIONS CUSTOM STAND DESIGN: As ACF 2016’s Official Decorator, D & P can provide custom stand conception, design and construction for any exhibitor needing such services and will facilitate and comply with all required Fire Safety and Safety Precautions, as required by Viparis and/or French regulators or code, including the use of scaffolding, ladders and work platforms. Exhibitors with Custom Booths and not using D & P as their contractor, please note that Viparis requires review of design, proof of insurance and design and specifications, etc. all of which must be reviewed and approved by the Safety Officer, prior to any work being done by the Exhibitor or their contractor at the Viparis. Furthermore, TIACA must grant final approve of all custom booth design and specification. For assistance, please contact Ernie Marchand at [email protected] or [email protected] who will assist you or your contractors through this process. CUSTOM BOOTH GENERAL REQUIREMENTS BOOTH FITTINGS AND LOCATIONS. All dimensions and positions of booths and utilities services are estimates and must be verified and confirmed on-site and adjustments to the booth construction must be made to accommodate any such variation. CUSTOM BOOTH DESIGN. Custom designed booths are encouraged. Please review this Section II as well as Section I and III and contact the Exhibition Director with questions and for assistance at [email protected] and/or [email protected] Exhibitor appointed contractors (“non-official contractors”) must meet certain conditions, including a review and approval of the stand design and specification for safety and practical considerations. Please note that an Exhibitor and/or their contractor must provide TIACA’s Exhibition Director with their complete stand design and specification documents by July 1, 2016, to be reviewed by the Safety Officer and Permitted. TIACA’s Exhibition Director will assist you in anyway possible to be sure that the design and specification documents are complete. Once complete, the Safety Officer will review the Exhibitor’s design documents then submit to the City Official for approval. NO WORK MAY COMMENCE WITHIN VIPARIS UNTIL A PERMIT IS OBTAINED FROM THE SAFETY OFFICER. In addition, Exhibitor’s must provide TIACA with proof of insurance, coordinate/schedule all move-in and moveout requirements with CEVA and receive permission from the Safety Officer prior to any work commencing at the Viparis. For any Custom Booth, the following minimum requirements shall apply: ONE (1) OPEN SIDE Must have a back wall & 2 side walls – frontage opening only TWO (2) OPEN SIDES Must have a back wall and one side wall THREE (3) OPEN SIDES Must have a back wall Other – General: 1. Remove all bulk waste materials daily during move-in and move-out. 2. TIACA approved and issued badges or wristbands must be worn at all times while in the Viparis. 3. Contractor wristbands are only valid during the move-in and move-out periods. If an Exhibitor has a maintenance or remedial need during the Exhibition, the Exhibitor may contact the Exhibition Director for a special pass and escort for their contractor so that they will have access to the Hall for that limited period. 4. Custom built booths will not have a booth number sign and Exhibitors are not required to display a number. 5. All booths must be carpeted and trimmed out so that there are no gaps between the booth and aisle carpet. 31 SINGLE-STORY BOOTH. The standard height of walls is 8 feet (or metric equivalent). Exhibitors wishing to go above this height must contact the Exhibition Director for requirements and approval. Please note that for single story stands, a height of up to five (5) meters may be approved. DOUBLE-STORY BOOTH. Regarding the following Viparis Requirements for a Multi-Story Booth, please note that in addition to approval from the Safety Officer and French Authorities, TIACA must approve all DoubleStory booths. That said, the Organizer’s encourages Double-Story or Custom booths and asks that you contact Ernie Marchand: [email protected] or [email protected] for assistance. Double-story designs require special review that include the design, layout, specifications, a structural engineer’s review and material used must meet fire prevention requirements and be certified (please note: certification/engineering reports of foreign origin cannot be taken into consideration. Only reports issued by approved French Firms/laboratories can be accepted) and must be submitted to the Viparis by the Safety Officer at least 3 months prior to the Exhibition. No work may commence until a permit for such is issued. The Exhibition Director will help facilitate this process. 1. All booth designs and construction must comply with guidelines, rules and regulations as per the relevant government authorities, meet all Viparis requirements and be approved by the Organizer. 2. The booth designs, layout, drawings and approved engineering and calculations of the proposed booth design will be submitted to the Viparis for their approval. Only upon written approval by the Viparis will work be permitted by the exhibiting company. The booth must be constructed in accordance with the approved design and be ready within the build-up period. 3. Please contact the Exhibition Director for ceiling height specification and note that compliance with the local authority’s rules and regulations is required. 4. Consideration should be taken into account that the surface area of such a construction will ensure that any such feature is not deemed to overpower neighboring booths and the total concept of the Exhibition. 5. The long run of solid walls of 10 feet or over should be set back from the perimeter not less than 1.75 feet and decorated to ensure that a plain solid wall will not be seen from the aisle. 6. Location and the size of an Exhibitor’s sign must be approved by the Exhibition Director. 7. The exhibiting company of the lower level of the booth must be the same as that of the upper level. 8. The exhibiting company shall ensure that the booth is dismantled in a timely, safe, systematic and organized manner within the specified dismantling period and coordinate all movement through CEVA. DOUBLE-STORY - Article 30 Duplex Floor. Each booth or room can only have one raised level. The User may install a duplex floor type exhibition stand satisfy each of the following: 1. The Request for Exhibition Stand Setup form only if they and the basic structural calculation data must be submitted. 2. If the area of duplex floor will exceed half of the floor area, contact Ernie Marchand for further assistance at [email protected] or [email protected] 3. Partition of the exhibition stand shall be opened for more than a half (1/2) of the girth (except for the transparent material). 4. Stair width must be more than 1.2 meters (m) for duplex structures. 5. Fire extinguishers must be placed every 10m on the walkways of duplex structure. 6. The ceiling of duplex floor shall be opened. 7. In those cases that there is a finished ceiling is approved, at least one automatic sprinkler must be installed on the ceiling per ten square meters (10m2). 8. The door on the duplex floor shall be more than 0.9m in width and must be opened toward a refuge. Charging Emergency lights must be installed in front of the door. 9. Security personnel shall be posted all the times. Please note that the above is subject to the written approval of the Organizer. Please contact Ernie Marchand at [email protected] or [email protected] 32 SINGLE AND DOUBLE-STORY BOOTHS: INSURANCE-GENERAL. Exhibitors should be aware that neither the Organizer, Viparis, D & P, CEVA, the security contractor, nor any of their agents, officers or employees assumes any responsibility for Exhibitor’s property. Therefore, each Exhibitor should have an insurance policy covering their property and shipment during the ACF 2016 move-in, Exhibition and move-out period. Exhibitors providing a custom booth constructed by someone other than D & P are responsible for ensuring that their appointed non-official contractor submits a Certificate of Insurance to TIACA prior to any work commencing within the Viparis, outlining the following coverage: a. b. c. d. e. General Liability: $1 million each occurrence/$2 million aggregate Auto: $1 million each occurrence - If applicable Employers Liability: $1 million each occurrence Umbrella: $1 million each occurrence, $4 million limit Name the following as Insured and/or Additionally Insured: Viparis Porte de Versailles (“Viparis”) 1 place de la Porte de Versailles, 75015 Paris AND The International Air Cargo Association (TIACA) PO Box 661510 Miami, FL 33122 f. Minimum coverage period of Sunday, October 23, 2016 through midnight, Saturday, October 29, 2016 g. Include cross liability clauses Please note that the Organizer will not bear any liability for personal injuries, whether suffered by an Exhibitor or his/her employees, contractors or business invitees. Nor will they be liable for any loss or damage to the property of an Exhibitor or his/her employees, contractors or business invitees due to fire, robbery or accident or for any damage to the Viparis caused by the Exhibitor, their staff and/or their Contractor. The Exhibitor will be liable for any and all such damage and/or claims. FIRE SAFETY ADVISOR. Duties of the Fire Safety Advisor include the review, submittal to appropriate parties in order to secure and Official approval of all custom stand design, plans, electrical, fittings, materials, etc., that will be used by the Exhibitors and/or their contractor to ensure proper enforcement of the safety regulations. The Fire Safety Advisor must provide an approval of the custom stand design, etc., prior to any work commencing to build the custom stand and once completed, the stand must be inspected and deemed safe prior to ACF 2016 opening. A Fire Safety Advisor, assisted by the Fire Safety Officers will be on site through out ACF 2016 including the build, ACF 2016 and the teardown. Contact TIACA’s Exhibition Director, Ernie Marchand at [email protected] or [email protected] and he will assist you and/or your contractor regarding what documents and/or documentation is required for submittal to the Fire Safety Advisor. VIPARIS – HALL 4 LOAD LIMITS – All truck deliveries must contact CEVA and use GATE D EVENLY DISTRIBUTED LOAD (1) CONCENTRATED LOAD (2) ROLLING LOAD (3) 1.5 t/m2 6.5 t 13 t/axle 1. Evenly distributed load applied to a surface area of 1 m2. 2. Concentrated load applied to a surface area with a diameter of 0.20 m (surface area of 0.25 x 0.25 for pavilion 5). 3. Rolling load expressed in ton/axle, maximum speed 5 km/h. 4. Trucks of more than 30 t (tractor + trailer) are prohibited in the pavilions. 5. Heavy self-propelled trucks with payload of 7.5 t and more are prohibited in the pavilions. 6. Any dispensation from these specifications must be subject to prior approval from Viparis Porte de Versailles. 33 VIPARIS – SAFETY, SECURITY, ENVIRONMENTAL AND HEALTH: CONDUCT IN CASE OF EVACUATION 1. 2. 3. 4. Calmly leave the premises. Never go back inside unless instructed to do so. Assemble away from the evacuate building. Only re-enter the building when authorized to do so by Safety Officers. SECURITY • Video surveillance operates throughout the site. 1. Site teams have authority in the Exhibition Center. 2. Additional checks may be performed under the Vigipirate scheme. SAFETY DURING LOADING/UNLOADING OPERATIONS 1. 2. 3. 4. 5. 6. 7. 8. Wear safety shoes and handling gloves. Adopt appropriate postures and perform suitable movements. Only authorized drivers wearing a suitable vest may operate machinery. Switch on flashing beacons and audible warning devices when maneuvering vehicles. Maintain a safe distance between vehicles. Loading/unloading operations have priority over vehicle movements. Be aware of the risk of falling objects, shocks and collisions while maneuvering. Never use lifting gear to carry people. DO NOT: a. Park outside the authorized areas. b. Bring drugs or alcohol onto the site. c. Smoke inside the buildings. TIDINESS - ENVIRONMENTAL ISSUES a. Sort all waste before disposal. b. Set down equipment in designated areas only. c. Do not obstruct emergency exits or circulation areas. d. Keep the site and facilities clean and tidy. ADDITIONAL VIPARIS REQUIREMENTS AND REGULATIONS: Please note, regardless of any Viparis requirements, prior to construction or installation, TIACA must approve all designs and specifications. Please contact Ernie Marchand at [email protected] and [email protected] who will do everything possible to assist you. 1. GENERAL REMARKS: The safety precautions against the risks of fire and panic in establishments open to the public shall be as laid down in the Order of 25 June 1980 (General Requirements). The Order of 18 November 1987 gives the particular requirements applicable to exhibition halls. The following text consists of extracts from these regulations in order to facilitate comprehension. The Safety Committee is very strict as far as the construction of stands is concerned (stability, construction and decoration materials, electrical installation, etc.). Decision taken by the Committee during its visit, which shall take place the day before or on the morning the event opens, shall be implemented immediately. When the Committee makes its inspection, the installation of the stands must be complete. The exhibitor (or his representative) must be present on the stand and must be able to provide fire resistance certificates for all the materials used. Non-compliance with this rule may lead to the materials being removed or the stand being prohibited from being opened to the public. 34 GENERAL REMARKS, continued: Any more proposals must be submitted for the approval of the Safety Officer of the exhibition. Drawings and technical information must be submitted for this purpose to the organizer at least one month before the exhibition opens. During the build-up period, the Safety Officer shall monitor the application of the safety measures set out below. Any further information concerning fire safety may be obtained by telephoning to Hervé PIERRE - Tél.: 33 (0) 675 715 698 – mail: [email protected]. 2. STAND CONSTRUCTION AND FITTING: 2.1 STAND FRAMEWORK, PARTITIONS AND LARGE FURNITURE. M0, M1, M2 or M3 shall be permitted for the construction of the framework and of the partitioning of stands and for the construction of large items of furniture (cash desk, counter, display cabinets, separating screens, etc.). CONVENTIONAL CLASSIFICATION OF WOOD BASED MATERIALS (Order of November 21th 2002) The following materials shall be considered as having the characteristics of category M3 materials: - Solid non-resinous timber 14 mm thick or more, - Solid resinous timber18 mm thick or more, - Wood based panels (plywood, blockboard, fibreboard, chipboard) 18 mm thick or more. CAUTION: It shall be strictly forbidden to set any type of fitting out whatsoever over the aisles (structure of signboards, walkway, etc.). 2.2. EUROCLASSE (European Norm): The main purpose of the French fire regulations is to ensure the protection of people inside any kind of building. a. b. c. d. e. f. g. h. To limit the risks of the ignition and spreading of a fire (reaction to fire) To give time people in case of danger To make easier the work of the emergency services The requirements of this regulation depend on the nature of the building. Public building High rise buildings Garages and car parks Some kind of residences as described by the modified law of the 31st of January 1986 Reaction to fire: In order to control the spreading of the fire inside the building and to let the time to people to evacuate. The furniture and the construction materials have to be classified for their reaction to fire. The published law in the “Journal Official” on November 21st 2002 set up the European classification of products concerning reaction to fire. The tables below define the correspondence between European classification and national requirement of the regulation. 35 2.2. EUROCLASSE (European Norm), continued: Classes selon classes selon NF EN 13501-1 (hors sol) NF EN 13501-1 (hors sol) A1 Incombustible s1 A2 s1 d0 M0 C s2 d0 M2 A2 s1 d1 M1 s3 d1 s2 d0 s1 M3 A2 s3 d1 D s2 d0 M4 s1 M1 s3 d1 non goutant B s2 d0 E-d2 à F M4 s3 d1 SOL s1 C s2 d0 M2 Bfl s1 M4 s3 d1 s2 2.3 FINISHING MATERIALS: 2.3.1.Walls finishes. Wall finishes (natural fabrics or plastic) must be in M0, M1 or M2 materials5. They may be stretched or fixed with staples; Sundry finishes (fabrics, paper, plastic film) which are very thin (1 mm maximum) may be used when fixed in a full bed of adhesive to backgrounds of M0, M1 M2 or M3 materials. Embossed or textured paper, however, must be fixed in a full bed of adhesive onto M0 materials only. Materials on display may be shown on the stands without any requirements for fire resistance. However, if these materials are used for decorating the partitions of false ceilings, and if they represent more than 20 % of the total area of these elements, the requirements in the above paragraphs shall be applicable to them. However, these requirements shall not apply to trade fairs and stands aimed specifically at interior decoration where fabrics and wall finishes are displayed. 2.3.2. Curtains – Hangings – Net curtains Curtains, hangings and net curtains may be left loose if they are made with M0, M1 or M2 materials (or made to meet such classification with a fireproofing treatment). They shall however be forbidden on entrances and exits to the stands, but permitted on doors to internal rooms. 2.3.3. Paints and varnishes Paints and varnishes shall be strictly forbidden if they are deemed to be inflammable (based on nitro-cellulose or alkyds for example). 2.3.4. Finishes to floors, podiums, platforms and steps Floor finishes must be in M4 materials and fixed securely. Finishes, whether horizontal or not, to podiums, platforms or steps of a height greater than 0.30 m and with a total surface area greater than 20 m2, must be made from M3 materials. If their total surface area is less than or equal to 20m 2, these finishes may be formed from M4 materials. CAUTION: For carpets classified as M3 or M4 laid onto wood, make allowance for the method of fixing. The fire resistance certificates must indicate: “Valid for fixing stretched over any M3 background.” 36 37 2.4. DECORATIVE ITEMS 2.4.1. Loose laid elements Elements for decoration or cladding which are not fixed (advertising panels of a area greater than 0.50 m2, garlands, lightweight objects for decoration, etc.) shall be constructed form M0 or M1 materials. The use of signs or advertising panels using white letters on a green background shall be strictly forbidden, as the colors are reserved exclusively for indicating exits and emergency exits. 2.4.2. Floral decorations Limited use should be made of floral decorations in synthetic materials. If this is not the case, these decorations must be made from M2 materials. These rules shall not apply to specialized trade fairs and stands where such items are exhibited. NB: For real plants, peat soil should preferably be used and kept permanently damp. 2.4.3. Furniture There are no requirements for standard furniture (chairs, tables, desks, etc.). On the other hand, display cases, counters, shelves, etc. must be made from M3 materials (or made to meet such classification with a fireproofing treatment). 2.5. AWNINGS – CEILINGS –FALSE CEILINGS Stands which have a solid ceiling, false ceiling or awning must have a covered surface area of less than 300 m2. If the surface area covered is greater than 50 M2, appropriate methods of fire extinction, attended permanently by at least one safety officer, must be provided while the public is present. The total surface area of solid ceilings and false ceilings, including those over upper levels, must not be greater than 10 % of the surface area of the level concerned or of the hall. 2.5.1. Awnings Awnings will be permitted under the following conditions: in establishments protected by an automatic water-based fire extinction system, awnings must be in M0, M1 or M2 materials. In establishments not protected by an automatic water-based fire extinction system, they must be in M0 or M1 materials. They must also be provided with an effective fixing system to prevent them from falling and must be supported by a wire mesh network so as to form meshes of a maximum of 1 m2. In all cases, the hanging system and the fixing of ceilings and false ceilings must be in M0 materials. When insulating materials are fixed in voids in ceilings and false ceilings, they must be in M1 materials. 2.5.2. Ceilings and false ceilings Ceilings and false ceilings must be in M0 or M1 materials. However, it is acceptable for 25 % of the total surface area of these ceilings and false ceilings to be in M2 materials. Light fittings and their accessories shall be included in this percentage; On the other hand, if the ceilings and false ceilings made up of open-worked or net materials, they may be M2 when the area of the solid parts is less than 50 % of the total surface area of these ceilings and false ceilings. 2.6. FIREPROOFING A guarantee of the category of fire resistance of the materials used in the exhibition halls must be provided at the request of the Safety Officer, in the form of labels of quality, official reports or certificates. Finishes and materials that comply with the safety requirements are available from specialized vendors who must provide the certificates showing the fire classification of the material. 38 For a list of the Fire Classification vendors, please contact: Groupement Technique Français de l’Ignifugation 10, rue du Débarcadère 75017 Paris - FRANCE Tel: +33 (0) 1 40 55 13 26 Website: www.gtfi.org To obtain materials that comply with safety requirements, you may contact: Groupement Non Feu 37-39, rue de Neuilly BP 249 92113 CLICHY France Tel: +33(0)1.47.56.30.81 Fireproofing may provide an M2 classification to materials which are normally fairly inflammable or easily inflammable. This can be done by spraying a special liquid, by applying a paint or special varnish with a paintbrush, or by soaking in a special bath. Fire protection treatment work can either be carried out by the decorators, who must be capable of providing all information on the treatment of the material, or by an approved contractor, who shall provide the exhibitor with a certificate of an approved type on which shall be shown: the nature, the surface area and the color of the finish treated, the product used, the date of the operation, the stamp and the signature of the operator. Details of approved contractors may be obtained from GROUPEMENT TECHNIQUE FRANÇAIS DE L’IGNIFUGATION, 10 Rue du Débarcadère, 75017 PARIS, Tel.: +33 (0) 1.40.55.13.13. NB : Fireproofing can only be used on timber panels or on fabrics that are natural or have a high proportion of natural fibers. It is impossible on synthetics and plastic. VERY IMPORTANT: Reports of foreign origin cannot be taken into consideration. Only reports issued by approved French laboratories can be accepted. 3. ELECTRICITY: 3.1. ELECTRICAL INSTALLATIONS The electrical installation on each stand must be protected, from its entry to the stand, against overloading and against earthing faults. All metalwork must be interconnected and linked to the earth connection on the stand’s electricity control panel. Electrical connections must be made inside connecting boxes. The electrical cut-off devices must be permanently accessible to the staff on the stand. Each stand’s power is supplied either from fixed installations in the relevant pavilion or from semipermanent installations. These semi-permanent installations are installed, operated and maintained by Paris Expo Services or its sub-contractor, and are its sole responsibility. Each semi-permanent installation comprises, for each stand, the power cable and the service box suited to the power level requested by the Exhibitor or the “Hirer”, hereinafter referred to as “the User” for the purposes of this article. The service box is removed by Paris Expo Services or its subcontractor. It is strictly prohibited for any person not authorized by Paris Expo Services to handle the service box. The box is equipped with an overcurrent protection device and protects against indirect contact through a residual current device. It has a grounding terminal and connecting terminals or clamps available to the User for special electrical installations in the stand. 39 ELECTRICAL INSTALLATIONS, continued: The boundary between the stand’s semi-permanent installation and special electrical installation lies in the connecting terminals or clamps of the service box. This service box and in particular the power cut-off device must remain accessible to authorized personnel and emergency response services. However, as the User is responsible for the service box, it must check its proper functioning regularly in order to notify Paris Expo Services of any failures. It is strictly prohibited for the User to power another stand from the service box placed under its own stand. The User is responsible for ensuring that special electrical installations in stands, in particular lighting and power outlet networks, are installed by people who are aware of the risks of the event and who have the skills and expertise required to design and implement (or have implemented) the work in compliance with regulations. In particular, the User must ensure that the 30 mA residual current device installed complies with the regulations applicable to its specific stand installation. • Stands with electrical power of more than 36 kW must be powered individually. • The work must be carried out in compliance with the provisions of: - standard NF C 15100 in force, Article T 36 - Special installations - Order of November 18, 1987, modified. As long as the stands are being powered, Paris Expo Services shall ensure qualified personnel with knowledge of fixed installations are on duty. During opening hours to the public, the number of such personnel is at least that required by regulations (1 person per tranche of 6,000 m2 of gross exhibition area). Electrical switchboards with a capacity greater than 100 kW must be installed under the conditions set forth in Article EL 9b of the Order of June 25, 1980. They must have an emergency halt device that is easily accessible to authorized personnel or emergency services, so that the stand’s power supply can be cut off in the event of a technical incident. Installations under the mezzanine floor should not exceed 100 kW. All installations must be set up on the ground level of stands. The User undertakes to ensure the stand’s special electrical installation is inspected by an independent technical expertise firm. 3.2. ELECTRICAL EQUIPMENT Electrical cables Only cables that do not propagate flames must be used. These cables will consist of: Either C2 class cables; Or insulated conductors placed inside pipes that do not propagate flames or profiles that do not propagate flames. All wiring must include on earth conductor linked to the general network via the earth terminal on the stand’s electricity control panel. 40 Electrical apparatus Electrical apparatus of category 01 must be protected by differential current devices operating at no more than 30 mA. Electrical apparatus of category I6 must be connected to the earth conductor of the cable supplying them. Of the apparatus in category II6, those marked are recommended. Multiple sockets and adaptors Multiple sockets and adaptors are prohibited. Only connecting boxes shall be permitted. Halogen lamps (standard EN 60598) Light fittings on stands which have halogen lamps shall: be fixed at a minimum height of 2.25 meters, be kept away from any inflammable materials (at least 0.50 meters from timber and other decorative materials), be fixed securely, be fitted with a safety screen (glass or fine mesh) to provide protection from a possible explosion of the lamp. High voltage illuminated signs High voltage illuminated signs positioned within reach of the public of staff working on the stand must be protected, particularly the electrodes, by a screen made of a material in category M3 at least. The switch to turn them off shall be indicated and the transformers shall be placed in a position that cannot cause any danger to people. Their presence may be indicated with a sign reading “Danger, haute tension” (Danger, high voltage). 3.3. INSTALLED ELECTRICAL POWER For stands with more than 100kW of power supply, a plan and instructions for the insulation of the control box or the technical room must be sent to the Parc des Expositions and the Safety Officer) for approval. 4. ENCLOSED STANDS – ROOMS CONSTRUCTED IN THE HALLS 4.1. ENCLOSED STANDS Exhibitions sometimes prefer to isolate themselves within enclosed stands. These stands must have exits directly onto the public aisles. The number of exits and their width shall depend on the surface area of the stand, namely: less than 20 m2: 1 exit 0.90 m wide; from 20 to 50 m2: 2 exits, one 0.90 m wide, the other 0.60 wide; from 50 to 100 m2: either 2 exits 0.90 m wide, or 2 exits, one 1.40 m wide and the other 0.60 m wide; from 100 to 200 m2: either 2 exits, one 1.40 m wide and the other 0.90m wide or 3 exits 0.90m wide; from 200 to 300 m2: 2 exits 1.40 m wide; and from 300 to 400 m2: 2 exits, one 1.80 with, the other 1.40 m wide. The exits must be carefully positioned and, if possible, be opposite each other. Only doors or sets of doors with their outer frames at least 5 meters away from each other shall be included in the number of exits or units of passage. Each exit must be marked “Sortie” in white letters clearly visible on a green background. If the openings are closed by doors, these must open in the exit direction, without a locking system and without projecting into the public aisles. 41 4.2. ROOMS FORMED IN THE HALLS Independently from the areas used for display purposes, meeting rooms, restaurants, cinemas and presentation rooms with a stage or sloping floor, etc. can be set out. Stages and sloping floors with space for people to stand shall have a load-bearing strength of 600kg per m2. Stages and sloping floors with seats shall have a load-bearing strength of 400kg per m2. The steps leading to spaces on the sloping floors shall be a minimum height of 0.10 m and a maximum height of 0.20 m with a tread of at least 0.20 m. In this case, flights of steps shall be limited to 10 and the slope of the treads shall not exceed 45 degrees. As each case is particular, a detailed drawing shall be submitted to the Safety Officer who will define the measures to be applied. 5. LEVELS ABOVE GENERAL FLOOR LEVEL – Please contact Ernie Marchand for assistance [email protected] and [email protected] prior to sending to Hervé PIERRE for opinion and agreement. Once all the necessary information has been provided to Ernie Marchand, a file will be emailed to: [email protected] Only a first floor, If S < 50m² 250 kg/m² resistance, If S 50 m² 350 kg/m² resistance, If S accessible to the public > 20 m², 2 stairs. Stairs : 13 cm<height step (H)<17 cm, 28 cm < width step (G) < 36 cm, 60 cm < 2H+G < 64 m provided with one or two banisters : Lifelines corresponding to the standards NF P 01-012 and NF.P 01-013. If lifeline = glass panel, then wired or foliated glass. Check solidity / stability of the level in extra height by a independent body of approved control IF S 50 m², the first floor must be accessible to handicapped persons. 6. LIQUEFIED GASES 6.1 GENERAL REMARKS Cylinders of butane or propane gas shall be permitted at the rate of one cylinder, weighing a maximum of 13kg, for each 10 m2 of stand, with a maximum of six per stand. The following precautions shall be taken: There must be a space of 5 meters between cylinders, unless they are separated by a rigid noncombustible screen 1 centimeter thick. No cylinder, either full or empty, may be left inside the exhibition hall if it is not connected to a device in use. Cylinders may be connected to the apparatus they serve with a flexible pipe in accordance with stands. These pipes must: Be renewed before their expiry date; Be suitable for the diameter of their connections and provided with fixing clips; Be no longer than 2 meters; Be accessible for their full length and able to move freely without being fixed down; and Not be within reach of the flames of the burners or of the products of combustion. 42 6.2 SUPPLY TO THE APPARATUS If, under special circumstances, one cylinder is used to supply several items of apparatus, the pipework must be in metal (copper or steel). The use of soft soldering joints for connections shall be forbidden. Cylinders must always be kept upright and the stop valves must remain accessible under all circumstances. Any enclosed area used to house the cylinders must be provided with ventilation holes at high and low levels, positioned such that they are not obstructed by a wall, a piece of furniture or an item of apparatus. 6.3 INSTALLATION OF COOKING APPARATUS For offices and kitchens with cooling and reheating equipment representing less than 20kW in total, the following rules must be respected: The floor (or the table) supporting the cooking apparatus must be constructed from non-combustible materials or be faced with M0 materials. The cooking apparatus must be kept a suitable distance from any combustible material and must be installed in such a way as to prevent any danger of fire. If such items of apparatus are located near a partition, an M0 finish must be provided for a height of 1 meter next to the apparatus. Extractor hoods must be installed over apparatus giving off fumes or steam. Fuse boxes must be kept at least 1 meter away from water points. Each installation must: be provided with safety instructions (action in the event of fire, method of calling fire and rescue services, etc.), be provided with one or more fire extinguishers. 7. WORKING EQUIPMENT, HEAT AND COMBUSTION ENGINES Each machine displayed in operation within a trade fair shall be subject to a prior declaration, as per the model provided (see Appendix), submitted to the organizer of the exhibition at least one month before the event opens. Only installations which have been the subject of a declaration will be permitted. All equipment must be properly stabilized in order to prevent any danger of it falling over. All protective measures must be completed when the safety committee pays its visit. A person in charge must be present on the stand when this visit is made. No machine may be turned on or left running when a qualified person is not present on the stand. All presentations and demonstrations shall be carried out entirely at the exhibitor’s liability. The supply of electricity will be totally cut off, at the expense of the exhibitor concerned, on any stand where working machines create a danger for the public and no steps have been taken to eliminate such danger. 7.1 EQUIPMENT SHOWN IN OPERATION IN A STATIONARY POSITION Equipment shown in operation in a stationary position must either have fixed screens or casings, suitably adapted, to prevent the public touching any dangerous part, or be positioned such that the dangerous parts are beyond the reach of the public and, at the very least, at a distance of 1 meter from the circulation aisles; 7.2 EQUIPMENT SHOWN IN A STATE OF MOVEMENT When equipment is shown in a state of movement, a protected area must be established so that the public is kept at least 1 meter away; this distance may be increased according to the characteristics of the equipment on show. These requirements shall apply to all stands, including those located outdoors. 43 7.3 EQUIPMENT WITH HYDRAULIC JACKS If equipment with hydraulic jacks is on show in a raised static position, the hydraulic safety devices must be safeguarded by a mechanical device to prevent any accidental collapse. 7.4 HEAT AND COMBUSTION ENGINES The use of heat and combustion engines shall be subject to a request for approval submitted to the organizer at least 30 days before the event opens. This application, which may be submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form – for more information, contact Ernie Marchand, [email protected]), must indicate the nature and the daily quantity of fuel used and must be accompanied by technical instructions for the apparatus and a drawing showing the layout of the apparatus on the stand. No apparatus of this type will be authorized if the application for approval has not been made in due time. CAUTION: In all cases, exhaust gases must be piped outside the halls. 8. INFLAMMABLE LIQUIDS 8.1 GENERAL REMARKS They use of inflammable liquids shall be limited to the following quantities for each stand: 10 liters of inflammable liquids, 2nd category for each 10 m2 of stand, with a maximum of 50 liters, 5 liters of inflammable liquids, 1st category. The use of particularly inflammable liquids (carbon sulphide, ethyl oxide, etc.) shall be forbidden. The following precautions shall be taken: A container which can hold all of the fuel shall be placed under the cans of tank, The apparatus shall be refilled at times when the public are not present, Appropriate fire extinguishers shall be placed in the vicinity. 8.2 DISPLAY OF MOTOR VEHICLES INSIDE THE HALLS The fuel tanks of motor vehicles displayed in a stationary position must be emptied or provided with locked filler caps. Battery terminals must be protected to make them inaccessible. 8.3 DISPLAY OF INFLAMMABLE PRODUCTS All containers of inflammable liquids displayed on the stands (tins of paint, varnish, bottles, aerosols, etc.) must be empty except for a few samples in limited quantities used for demonstration purposes. 8.4 COMPRESSED GASES Cylinders of air, nitrogen and carbon dioxide shall be permitted without restriction. The use of acetylene, oxygen, hydrogen or a gas having the same risks shall be subject to an application for approval submitted to the organizer at least 30 days before the opening of the event. This application, which may be submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form – for more information, contact Ernie Marchand, [email protected]), must indicate the nature of the gas and the capacity of each cylinder and must be accompanied by technical instructions for the apparatus and a drawing showing the layout of the apparatus in the stand. No gas of this type shall be authorized of the application for approval has not been made in due time. CAUTION: no storage of empty or full cylinders shall be permitted inside the halls. 44 8.5 PYROTECHNIC DEVICES AND FIREWORKS Pyrotechnic effects which generate loud bangs, sparks or flames shall be strictly forbidden. The use of smoke generators to create mist or light effects shall be subject to a request for approval submitted to the organizer at least 30 days before the event opens. This application, which may be submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form – for more information, contact Ernie Marchand, [email protected]), must indicate the nature and the daily quantity of the gas used and must be accompanied by technical instructions for the apparatus and a drawing showing the layout of the apparatus on the stand. No apparatus of this type will be authorized of the application for approval has not been made in due time. 9. RADIOACTIVE SUBSTANCES – X-RAYS 9.1 RADIOACTIVE SUBSTANCES Permission to show radioactive substances on exhibition stands may only be granted for demonstrations of apparatus and when the radioactivity of these substances is less than: 37 kilobecquerels (1 microcurie) for those formed from or containing isotopes of group I (2), 370 kilobecquerels (10 microcuries) for those formed from or containing isotopes of group II7, 3700 kilobecquerels (100 microcuries) for those formed from or containing isotopes of group III7. Waivers may be granted for the use of substances with higher levels of radioactivity provided that the following measures are taken: the radioactive substances must be securely protected, their presence must be indicated using diagrams based on ionizing radiation as defined in standard NF M 60-101 together with an indication of their nature and their level of radio-activity, it must be rendered materially impossible for the public to remove them, either by fixing the apparatus using them, or fixing them in such a way that a tool is needed for removal, or by keeping them at a distance, they must be supervised at all times by one or more exhibitors appointed by name, when this supervision ceases, even, in the absence of the pubic, the radioactive substances must be stored in a fireproof container, marked very clearly with the conventional sign for ionizing radiation, the effective dose equivalent, at any point on the stand, shall remain less than 7.5 microsieverts per hour (0.75 millirems per hour). The use of radioactive substances shall be subject to a request for approval (of for a waiver) submitted to the organizer at least 30 days before the event opens. This application, which may be submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form – for more information, contact Ernie Marchand, [email protected]), must indicate the nature and the level of radioactivity of the substances and the group to which they belong, the name and position of the people responsible for supervising them and must be accompanied by technical instructions for the apparatus and a drawing showing the layout of the apparatus on the stand prepared and signed by the installer certifying compliance with the requirements. No apparatus of this type will be permitted to be used if the application for approval has not been made in due time. CAUTION: Stands on which radioactive substances are displayed must be constructed and decorated using M1 materials. 45 9.2 X-RAYS Approval to display apparatus which emits x-rays on the stand may only be granted if they, together with their accessories, comply with the rules established by standard NF C 74-100. In particular, the following procedures shall be taken: unnecessary object shall be moved away from the x-ray generator and from the sample being examined, the area out of bounds to the public shall be clearly defined and marked, the rate of exposure to leakage radiation must not exceed 0.258 microcoulomb per kg per hour (1 millirontgen per hour) at a distance of 0.1 m from the x-ray source. The use of an apparatus which emits x-rays shall be subject to a request for approval submitted to the organizer at least 30 days before the event opens. This application, which may be submitted in any form (to be attached to the Machine or Working Apparatus Declaration Form - for more information, contact Ernie Marchand, [email protected]), must be accompanied by technical instructions for the apparatus, a drawing showing the layout of the apparatus on the stand and a document prepared and signed by the installer certifying compliance with these requirements. No apparatus of this type will be authorized if the application for approval has not been made in due time. (1)The classification of the radio-elements of radioactive substances, according to their relative radiotoxicity, is the same as that defined by decree n° 66-450 OF 20 June 1966, concerning general principles for ensuring protection against ionizing radiation. 10. LASERS The use of lasers in exhibition halls will be permitted provided that the following requirements are met: The public shall, under no circumstances, be subjected to the direct or indirect beam from the laser. The apparatus and its associated equipment must be securely fixed to stable elements. The area surrounding the apparatus and the area swept by the beam shall not have any elements which reflect the corresponding wavelengths. The casing containing the laser, and any optical deviation device it may have, must be in class I or II (to comply with standard NF C 20-030). Exhibitors must ensure, by means of tests carried out when the public are not present, that the materials used for fitting out and decorating the stand, and fire protection equipment, do not react to the heat energy given out by the light beams. No direct or reflected ray shall be permitted in the safety zone, defined as the area located under a horizontal plane 2.60 m above the ground or above the highest point accessible to the public, surrounded on all sides by a non-accessible strip 1.50 m wide. An emergency stop device for the laser(s) shall be installed close to the electrical control panel. Casings shall be provided around the optical deviation devices so as to prevent any rays escaping from the permitted scanning area. Any laser installation shall be subject to an application submitted to the organizer at least 30 days before the opening of the event. This application, which may be submitted in any form (to be attached to the Machine or working apparatus Declaration Form - for more information, contact Ernie Marchand, [email protected]), must be accompanied by technical instructions for the apparatus, a drawing showing the layout of the apparatus on the stand and a document prepared and signed by the installer certifying compliance with these requirements. No apparatus of this type will be authorized if the application has not been made in due time. 46 10. EMERGENCY EQUIPMENT Emergency equipment must remain visible at all times. Access to the various items of emergency equipment (hydrants, hose reels, telephones, fire extinguishers, smoke vent controls, etc.) must be kept clear at all times. On stands that are provided with a hose reel, a 1 meter wide space, totally clear of any obstructions, shall be maintained between the apparatus and the public circulation aisles. The use of panels or fabrics to conceal the apparatus shall be absolutely forbidden. 12. OPERATING INSTRUCTIONS It shall be forbidden to stock cases, wood, straw, cardboard, etc. in the exhibition halls, on the stands or in the aisles. Regular cleaning (daily) shall be carried out in order to clear the premises of dust and rubbish of all kinds. All refuse arising from the cleaning and sweeping must be removed each day, outside public opening hours, and taken outside the establishment. 13. ACCESS FOR THE HANDICAPPED Any booth with a floor from a height greater than 2 cm should be provided with a handicapped access ramp included in the area of the stand. The slope is : 8% on 2,5 meters, 10% on 0,5 meters, 33% for 4 cm high (12cm for a 4 cm high floor). 14. VIPARIS SAFETY AND SECURITY INSTRUCTIONS Appendix XI – Safety Specifications, page 34 and General: While at the Viparis Porte de Versailles Exhibition Center, to prevent risks, it is important that you carefully follow the safety and security instructions during your activities at the Viparis Porte de Versailles Exhibition Center. EXHIBITION CENTER OPENING TIMES - Please review Viparis SAFETY INSTRUCTIONS The safety instructions are included in appendix No. 11 of the safety specifications. The instructions are displayed at the vehicle entrance gates – marked B, C, D, K, M and T – and must be strictly observed by all people operating in the Center. These instructions include: • According to the schedule and activities. ACCESS CONTROL • Introduce yourself at the entrance. • Present your work documents. • Comply with any instructions issued by the duty Security Officer. • No hazardous materials are allowed at the Exhibition Center. INSTRUCTIONS FOR DRIVERS • Follow the French Highway Code • Do not exceed the 20 kph speed limit. • Comply with traffic signs. • Drive to the desired building or car park. 47 • Give priority to pedestrians. Appendix XI – Safety Specifications, page 34 and General, continued: PARKING INSTRUCTIONS • Park neatly in one of the authorized spaces only. • Switch off your engine. INSTRUCTION FOR PEDESTRIANS • Walk in traffic-free areas whenever possible. • Be aware of the activities going on around you. SAFETY DURING LOADING/UNLOADING OPERATIONS • Wear safety shoes and handling gloves. • Adopt appropriate postures and perform suitable movements. • Only authorized drivers wearing a suitable vest may operate machinery. • Switch on flashing beacons and audible warning devices when maneuvering vehicles. • Maintain a safe distance between vehicles. • Loading/unloading operations have priority over vehicle movements. • Be aware of the risk of falling objects, shocks and collisions while maneuvering. • Never use lifting gear to carry people. TIDINESS - ENVIRONMENTAL ISSUES • Sort all waste before disposal. • Set down equipment in designated areas only. • Do not obstruct emergency exits or circulation areas. • Keep the site and facilities clean and tidy. CONDUCT IN CASE OF EVACUATION • Calmly leave the premises. • Never go back inside unless instructed to do so. • Assemble away from the evacuated building. • Only re-enter the building when authorized to do so by safety officers. SECURITY • Video surveillance operates throughout the site. • Site teams have authority in the Exhibition Center. • Additional checks may be performed under the Vigipirate scheme. DO NOT • Park outside the authorized areas. • Bring drugs or alcohol onto the site. • Smoke inside the buildings. LIABILITY • Failure to comply with any of the above instructions may result in removal from the site. • Illegally-parked vehicles will be clamped or removed, resulting in release fees. EMERGENCY NUMBERS Safety Desk: +33 (0)1 72 72 18 18. S 48 SECTION III- CONTRACTOR SERVICES- SHIPPING AND FREIGHT HANDLING The VIPARIS Ext Exhibitors have several options available regarding their shipment and freight into and out of France. However, TIACA has engaged CEVA as their Official Freight Forwarder. We encourage you to contact CEVA SHOWFREIGHT as soon as possible so that a detailed quote for the services you require can be provided and orders placed for such services. For Exhibitors using their own forwarder/agents to ship their materials, please keep in mind that before any shipment will be allowed into Viparis, an arrival time must be scheduled and approved, in writing, with CEVA. All truck freight deliveries must use GATE D. 1. CONTACT OFFICIAL FREIGHT FORWARDER, CEVA to coordinate shipments to and from the Viparis. CEVA SHOWFREIGHT - Please contact CEVA for information regarding tariff, details, all shipping instructions and all services offered by CEVA: CEVA Showfreight Mark Jackson - – CEVA Operations Manager Unit 3A, National Exhibition Centre Birmingham, B40 1PJ, United Kingdom Tel. No.: +44 (0)121 782 8888 Cell: +44 (0)7827 253501 Fax: +44 (0)121 782 2875 Website: www.cevalogistics.com Email: [email protected] 2. ON-SITE HANDLING. While exhibitors or their appointed agents may schedule a delivery to Viparis, with an arrival time approved by CEVA, the unloading and all movement within the hall will be under the control of CEVA unless the item(s) can be hand-carried by one (1) person. This regulation will be strictly enforced and is necessary for reason of safety, insurance and control / coordination of in-hall movements. Please Note; other than hand carried items, Exhibitors may only use CEVA for delivery and movement of materials into and out of their booth location. Exhibitor may unpack and pack their crates and materials in the VIPARIS, however, if you require assistance, please contact CEVA for more information, to arrange labor and/or for a quote for such services. 3. RESTRICTIONS. France may prohibit the importation of certain items. Please contact CEVA or speak to your forwarder for more details. 4. CONSIGNMENT OF EXHIBITS / MATERIALS INTO PARIS FRANCE. To ensure that your exhibit materials imported into France are customs-cleared and delivered to your booth in time, importation rules and requirements must be adhered to. Please note that all shipments being handled by CEVA must be consigned direct to CEVA Showfreight. Please contact CEVA for more information. For shipments handled by your own appointed forwarder (other than CEVA Showfreight), please ensure that they are consigned to your stand and your forwarder is aware of local regulations and that they coordinate with CEVA’s re: receiving instructions and requirements. 5. FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITS. Please ensure that all exhibits and displays are sufficiently insured for all stages of the exhibition, and that all exhibits and displays are properly packed and crated with shock absorbing materials to prevent damage caused in transit and during delivery to booths and vice-versa on-site. 49 FREIGHT HANDLING / DELIVERY AND REMOVAL OF EXHIBITS, continued: a. Local Deliveries and Handling. Please contact CEVA to schedule all shipment to and from the Viparis. Access to the exhibition hall is restricted. Exhibitors must ensure that the delivery, loading and unloading of goods is via the bays designated. Vehicles at these loading / unloading bays will be under the supervision and direction of CEVA and the exhibition security officers. The Organizer will not accept any delivery on behalf of the exhibitor, nor can we be responsible for any failures in delivery. b. Delivery of Exhibits during Build-Up. Exhibits requiring mechanical assistance must be scheduled and handed over to CEVA at the loading / unloading bay. Exhibitors using their own freight forwarder must contact CEVA in advance in order to coordinate and schedule all arrivals and departures to and from Viparis. Once delivered to their booth by CEVA, Exhibitors may empty crates at their booths, then CEVA can remove the crates as per the arrangements made between CEVA and Exhibitor. c. Delivery of Exhibits during Exhibition Days (October 26-28, 2016). Removal or delivery of exhibits and other exhibition stores WILL NOT BE PERMITTED DURING EXHIBITION HOURS. Such removal, delivery or replenishment of stock may only be carried out before opening hours in the morning or after closing time in the evening. On Wednesday, October 26, 2016, no delivery will be permitted after 8:30 am. d. Removal of Exhibits after Exhibition Closure / Teardown. In order to reduce the possibility of damage, loss, etc., all small, personal, valuable, etc., -type items, Exhibitor must remove or secure such items as of 4:00 PM on Friday, October 28, 2016. Exhibitors are strongly encouraged to be on-site to control the re-packing and removal of these items before leaving the Viparis after the Closing Ceremony on Friday evening. Schedule crate delivery with CEVA. 6. INBOUND AND OUTBOUND HANDLING CHARGES. Please contact Mark Jackson with CEVA for a quote re: in/out charges for load in and load out services, etc.: [email protected] 7. INSURANCE. The Organizer strongly recommends that your shipment be fully insured for all risks to include transit to and from the exhibition and also during buildup, open period and breakdown with your own insurance company. 8. VIPARIS – HALL 4 LOAD LIMITS. All truck freight deliveries must use GATE D. EVENLY DISTRIBUTED LOAD (1) 1.5 t/m2 CONCENTRATED LOAD (2) 6.5 t ROLLING LOAD (3) 13 t/axle 1. Evenly distributed load applied to a surface area of 1 m2 . 2. Concentrated load applied to a surface area with a diameter of 0.20 m (surface area of 0.25 x 0.25 for pavilion 5). 3. Rolling load expressed in ton/axle, maximum speed 5 km/h. • Trucks of more than 30 t (tractor + trailer) are prohibited in the pavilions. Heavy self-propelled trucks with payload of 7.5 t and more are prohibited in the pavilions. Any dispensation from these specifications must be subject to prior approval from Viparis Porte de Versailles. 50 ACF 2016 OFFICAL CONTRACTORS 51 52
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