2017 Case for Academic Promotion Form C-E
When to use this form
This form is to be completed by candidates who are applying for promotion to senior lecturer,
senior research fellow, associate professor, associate professor (research), professor and
professor (research).
How to complete this form
Candidates complete the form in accordance with the Academic Promotion for Candidates
Levels C-E Procedure.
Please refer to the Monash HR academic promotion website.
Candidates must:

not alter set margins, fonts or font size defaults;

not delete any irrelevant columns or tables unless instructed on the form; and

use A4 black and white pages (or colours compatible with copying).
How to Lodge Applications
Australia:
Lodge completed and signed application, along with attachments (specified in the procedure)
online by the closing date of the promotion round.
Malaysia:
Lodge completed and signed application with the following additional documents for Malaysian
based candidates (please refer to the procedure):
Application for Promotion Cover Page: Malaysia Levels B-D
Malaysia: Promotion Research Achievement Record Form
Lodging applications:
Levels C and D: email all required documents to the Malaysia promotion coordinator by
the round closing date.
Level E: Lodge completed and signed application, along with attachments (specified in the
procedure) online by the closing date of the promotion round.
Further Information and Assistance for Staff
For further information, please refer to the relevant promotion coordinator.
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2017 Case for Academic Promotion Form C-E
1: Candidate Details
Title:
Full Name:
Promotion Level Sought:
Category of Academic Employment: Teaching & Research/Research Only/Education Focused
Department/Unit/School:
Faculty/Division:
Current fraction:
Month and year of appointment to current level, either at Monash or previous Institution (MM/YY):
Education Focused candidates only: Do you need an Associate Dean Research report?
Yes
No
Please refer to section 18.7 within the Academic Promotion for Candidates Levels C-E Procedure for more
information.
2: Weightings (add to 100%)
Research (%)
Education (%)
Engagement (%)
3: Relevant Personal Circumstances (Achievement Relative to Opportunity)
You are encouraged to ensure that your application for promotion clearly specifies any relevant personal
circumstances to enable an assessment of your achievements relative to opportunity.
Refer to Suggestion for Preparing Relevant Personal Circumstances for more information.
Please indicate which relevant personal circumstances apply:
Family responsibilities (eg. child rearing, elder care, illness of a partner/dependant)
A temporary or permanent disability
Periods of part-time work
Relevant cultural expectations or circumstances
Absences due to ill-health or injury
Other (please specify)
Please outline the effect these relevant personal circumstance/s have had on your achievements and
provide a positive acknowledgement of what has been achieved given the opportunities available.
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4: Qualifications and Appointments (2 pages max.)
Academic Qualifications (List your formal and other qualifications here. Insert rows as required).
Year
Qualification
University/other institution
Appointments (Current Appointment)
Year
Position
Location
Previous Appointments (If you joined Monash at the equivalent level or lower, please include the Monash – equivalent
level).
Year
Position
Equivalent
level
Location
Professional Awards and Distinction
5: Career Summary Statement (max 500 words)
Please provide a brief outline of your overall career achievements to date. You may highlight any significant
achievements in the years prior to your promotion period. This summary should highlight the main focus of your
work and the impact of your contributions in the wider context of your discipline.
6: Case for Promotion - Research, Education and Engagement
(max 2,600 words total for section 6)
6.1: Research
Candidates must:
 address both research criterion 1 and 2 from the academic performance framework; and
 where relevant, address research criteria 3-5 from the academic performance framework.
For further information, please refer to section 10.7 within the Academic Promotion for Candidates Levels C-E
Procedure.
Candidates must demonstrate their achievement against each chosen criteria drawing on relevant evidence
(including the Research Achievement Record) that focuses on the outcomes and impact of their research.
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The research case should highlight (in bold) up to 5 significant research achievements.
RC1: Advancing the discipline.
(Compulsory for all academic staff)
RC2: Building reputation and recognition of research excellence.
(Compulsory for all academic staff)
Self-Selected Criterion from RC3-RC5 (where relevant)
6.2: Education
Demonstrate your achievements in education against the self-selected and compulsory education criteria, citing
relevant evidence and include appropriate reference to your attached Student Evaluation Record and any
supporting material included in your application. For information on education criteria, please see the following link:
http://www.intranet.monash/learningandteaching/learningandteachingquality/eps
All educators must complete:
(including research only staff with a weighting for education)
All teaching and research candidates must complete:

EC6

Two self-selected criterion from the education
criteria EC1-EC5; and
EC6

All education-focused candidates must complete:



Two self-selected criterion from the education
criteria EC1-EC4;
EC5; and
EC6
Self-Selected Criterion
1. Self-selected
Criterion Selected
2. Self-selected
Criterion Selected
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EC5: Integration of scholarship, research and professional activities with teaching and in support of student
learning.
(Compulsory for Education-focused Staff)
EC6: Evaluation and development of practice leading to continual professional enhancement.
(Compulsory for all educators, including research only staff with a weighting for education)
6.3: Engagement
Candidates should:
• address relevant engagement criteria NC1 – NC4 from the academic performance framework; and
• demonstrate their achievement against each chosen criteria drawing on relevant evidence that focuses on the
outcomes and impact of their engagement.
Examples of engagement activities are available on the academic performance framework website.
7: Academic Goals for the Next Three Years (max 300 words)
Briefly articulate your goals for the next three years. You should set your goals against the academic performance
framework and relevant criteria in the three areas of research, education and engagement.
8: Performance Supervisor’s Recommendation
Please comment on the relevant areas (and chosen weightings), with reference to the promotion criteria:
Promotion candidates must satisfy the promotion committee that he or she has, in accordance with the academic
performance framework:
 been a sustained high performer at the current level of appointment; and
 the capacity to perform satisfactorily at the level to which promotion is sought.
For further information, please refer to section 13.1 within the Academic Promotion for Candidates Levels C-E
Procedure.
Research:
Education:
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Engagement:
Yes
included
Do you feel the weightings chosen are appropriate?
No - if no, ensure comments are
Do you believe there is a prima facie case for promotion?
Yes
No
Comments:
Title and Full Name:
Signature:
Date:
9: Grant holder (where a research only candidate is employed on another person’s grant)
Where the source of the funding is a research grant and the candidate is employed on another person’s grant, the
grant holder, acting on the advice of the Monash Research Office, will confirm that a promotion is permissible under
the terms and conditions of the grant contract, including that the grant funds can be used to fund a salary at a higher
level and endorse the candidate’s application for promotion.
Comments:
Title and Full Name:
Signature:
Date:
10: Head of Unit’s comments
1. Is the Head of Unit also the Performance Supervisor?
Yes
No If yes, proceed to question 4
2. Do you feel the weightings chosen by the candidate are
appropriate?
Yes
No
If no, please indicate reason(s) in question 5
3. Do you believe there is a prima facie case for promotion?
Yes
No
4. If the candidate is research-only, confirm there is funding available for the promotion and identify the
source of the funding:
5. Overall comments on the application, with reference to the criteria:
10.1: Assessors (Head of Unit to complete)
Dean//Pro Vice-Chancellor and President (Monash University Malaysia)’s nominations should be confirmed
prior to completing this section by head of unit.
In nominating assessors, the head of unit will recommend assessors to the dean/Pro Vice-Chancellor and
President (Monash University Malaysia) who will nominate assessors for each candidate. Please ensure that
assessors are nominated in accordance with the section 15 within the Academic Promotion for Candidates Levels
C-E Procedure. Assessor details should be recorded below.
In accordance with the Academic Promotion for Candidates Levels C-E Procedure please ensure assessors:



haven’t co-published or collaborated with the candidate in the past 5 years.
haven’t supervised the candidate's PhD thesis or have been supervised by the candidate; and
don’t have a close personal relationship or association with the candidate.
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Assessor 1 (all levels)
Title:
Full Name:
Institution/University:
Email Address:
Brief comments supporting the choice of assessor:
Initial agreement obtained from assessor:
Yes
Assessor 2 (all levels)
Title:
Full Name:
Institution/University:
Email Address:
Brief comments supporting the choice of assessor:
Initial agreement obtained from assessor:
Yes
Assessor 3 (promotion to Level D and E only)
Title:
Full Name:
Institution/University:
Email Address:
Brief comments supporting the choice of assessor:
Initial agreement obtained from assessor:
Yes
Assessor 4 (promotion to Level E only)
Title:
Full Name:
Institution/University:
Email Address:
Brief comments supporting the choice of assessor:
Initial agreement obtained from assessor:
Yes
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Head of Unit signature:
Title and full name:
Signature:
Date:
11: Candidate Declaration
Will you be lodging an objection to the choice of external assessor/s within seven working days?
Yes
No
Have you read the Performance Supervisor’s report and Head of Unit’s comments?
Yes
I am aware that I can include a maximum of 5 pages of supporting evidence.
Yes
Do you have a current Performance Development Plan?
Yes
Research only staff – candidate grant holder: Where the source of the funding is the research grant, as the
grant holder, acting on the advice of the Monash Research Office, I confirm that a promotion is permissible under
the terms and conditions of the grant contract, including that the grant funds can be used to fund a salary at a higher
level.
Yes
N/A
Candidates:


Please review the HR Privacy Collection Statement.
Information contained within this application will also be disclosed to University nominated external
assessors for assessment purposes.
I consent to the information contained within this application and the Associate Dean reports be used and disclosed
as outlined in the Academic Promotion for Candidates Levels C-E Procedure.
Full Name:
Signature:
Date:
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