Forbairt
Foghlaim
Fís
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Meetings and the
Deputy Principal
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April 14th 2016
Purpose of the Session
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To explore the range of meetings a Deputy
Principal experiences in his/her role and
consider how to make these as effective
as possible
Discussion
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What types of meetings are you involved
in?
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Range of meetings
• Full staff meetings
• Staff group meetings (e.g., Dept)
• Individual meetings (student,
teacher, other staff, parent)
• Parent-Teacher meetings
• Outside agencies
• Other schools
• Union meetings
Video clip
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‘Meetings bloody meetings’
Discussion about formal whole- and
part-staff meetings
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1. Pre-meeting
2. Meeting
3. Post-meeting
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Pre Meeting
•
•
•
•
•
•
•
•
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Meeting calendar
Notice
Agenda
Meeting with Principal?
Meetings with other individuals?
Preparation reading?
Survey?
Previous meeting minutes?
Practicalities
Meeting
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•
•
•
•
•
•
•
Previous minutes and matters arising
Norms and expectations
Timing
Minute-taking, and template?
Chairing strategies
Wrap-up and actions agreed
Next meeting - date, time, location
Post Meeting
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• Distribution and storage of minutes and
relevant documents
• Follow up on actions
• Further individual meetings?
Discussion about one to one
meetings
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1. Pre-meeting
2. Meeting
3. Post-meeting
In advance of the meeting
Be prepared
– evidence
– information from other teachers
– previous correspondence
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• Break bad news in advance of the meeting
• Plan to have some specific suggestions ready
• Decide on a time-limit
• Decide if you need to have a colleague
present?
During the meeting
• Listen
• Use statements like “I care about your child”
• Be honest and truthful
• Seek parents' suggestions
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• Try to find common agreement on a way forward
• Stand firmly by school policies, but admit mistakes
when appropriate
• Take notes of what was said and agreed
• Always be respectful (and expect respect)
After the meeting
Follow up:• Keep in touch
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• Any referrals
• Any actions agreed. Have you done yours?
• Inform parents about any improvements
Reflection
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Which of the following meeting types
are you most comfortable with?
•Staff Meetings
•Meeting parents
•Department meetings
•Outside agencies
•Meeting students
Rate your experience of the above
Think Pair Share
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•What have been your experiences of
meetings to date?
•What strategies have you found to be
successful?
•What pitfalls should you avoid?