SIS – Simplified Interline Settlement
Miscellaneous Billings & Financial Processes
ICH UG 2009 – Breakout Session
Gianna Monsch, aerwise
Insight into IS
(Integrated Settlement)
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
2
October 2009
IS – Integrated Settlement
Integrated Settlement
Settlement Processes
IS-WEB
IS-IDEC
“Digital
Signature”
Company
Billing & Invoicing Processes
Central
Central
Repository
Repository
Processes at time of Sales
ARC
COMPASS™
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
Overall Processes
Billed
Entity
IS-WEB
ACH
Billing & Invoicing Processes
Overall Processes
IS-XML
ICH
IS-XML
IS-IDEC
Usage
File
Billing
Entity
Prorate
Engine
NFP
engine
3
October 2009
Billing and Invoicing Process
IS-WEB
Supp.
Doc.
IS-XML
IS-IDEC
Supp.
Doc.
Digital
Signature
Invoice
PDF
ICH
ACH
Interface
ICH
Interface
ACH
ATOS
Validation
Supp.
Doc.
IS-XML
IS-IDEC
Billing
Record DB
Billing
Outward
Digital
Signature
IS-WEB
Supp.
Doc.
Billing Value
Validation &
Value Determination
Confirmation Correction (IS-WEB)
& Auto-Billing
ATPCO
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
Billing Carrier
4
Usage
File
ATPCO
October 2009
IS-WEB - Various Processes
Billing
Record DB
Audit Trail
Pax & Cargo
Correspondence
Member
Administration
Web Analysis
Reports
Processing
Dashboard
IS-WEB
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
5
October 2009
SIS Overview
Integrated Settlement
Settlement Processes
Billed
Entity
IS-IDEC
Overall Processes
IS-XML
ICH
“Digital
Signature”
Company
Billing & Invoicing Processes
Central
Repository
Processes at time of Sales
ARC
COMPASS™
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
IS-WEB
ACH
Overall Processes
IS-WEB
IS-XML
IS-IDEC
Usage
File
Billing
Entity
Prorate
Engine
NFP
engine
6
October 2009
Late Submission
Process
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
7
October 2009
Late Submissions
2. Validation
•Fails Validation (Period)
•Validation will be completed
4. ICH or ACH Operation
•Accept / Deny
Billed
Entity
IS-XML
IS-IDEC
ICH
Alert
ACH
“Digital
Signature”
Company
Alert
Billing & Invoicing Processes
Central
Repository
Processes at time of Sales
ARC
COMPASS™
NFP
engine
Overall Processes
IS-WEB
Settlement Processes
Overall Processes
5. Process
•Accept: Validation ok,
process continues
•Deny: Validation fails
Integrated Settlement
3. Processing Dashboard
•File / Invoices shown
•Flagged “late submission“ by
Billing Carrier
IS-WEB
IS-XML
IS-IDEC
Billing
Entity
Usage
File
Prorate
Engine
1. Contact ICH or ACH Operation
informs about problem
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
8
October 2009
ICH Late Submissions – Solution (1/2)
Billing Carrier
 Contacts ICH or ACH Operations as today
 IS-WEB: flags the invoice directly
 IS-IDEC & IS-XML: submits the file
 “Processing Dashboard“: flags the file or invoice(s)
SIS:
 Based on flag  alert to ICH or ACH Operation
 IS-Validation will be completed
ICH or ACH Operation
 Based on alert: accepts or denies „Late Submission“
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
9
October 2009
ICH Late Submissions – Solution (2/2)
SIS:
 ICH or ACH Operation – accepted
 Invoice(s) go through whole IS process
 Settlement File to ICH or ACH
 ICH or ACH Operation – denies
 Invoice(s) remain on Validation Failure
ICH or ACH Operations
 Alert to billed carrier
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
10
October 2009
Suspended Member
Process
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
11
October 2009
Suspended Members – Example: ICH Suspended in P3 for P1
IS-WEB - ICH
• F3 provisional report
• F1 and F3 as today
• F3 suspended member report
(for claims flagged as “S”)
IS-XML
IS-IDEC
Settlement Processes
P1
ICH
ACH
P1 – P2
P3, P4 (S)
P1 - P3
Billing & Invoicing Processes
Central
Repository
Processes at time of Sales
P2
ARC
COMPASS™
P3
Flagged S
P4
Flagged S
NFP
engine
IS-WEB
Overall Processes
Billed
Entity
Integrated Settlement
Overall Processes
IS-WEB
ICH
• P1 settled by ICH
• P2 settled by ICH
• P3 claims in, but not settled
IS-XML
IS-IDEC
Billing
Entity
Usage
File
Prorate
Engine
P1
P1 to P3 will pass
P2
P3 and following
flagged as “S”
P3
“SMI” = B always
pass
P4
SMI – Settlement Method Indicator
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
12
October 2009
Suspended Members
Flag transaction in SIS
 For SIS Transactions of the current processing period when the suspension
flag “S” is set
Optional alert to billing carrier
 Settlement Method Indicator: “I” or “A” remains, plus special flag
Web Analysis Report & Screens (Finance)
 See Example – separate slide
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
13
October 2009
Suspended Members
ICH = Claims flagged with “S”
 Are received for information only
 Are not settled
 Shown in ICH on an F3 suspended member report
 Excluded from the normal ICH F3 settlement report
ICH or ACH – Resettlement (via Miscellaneous)
 ICH or ACH Invoice to billing carrier to collect already settled amount back
ICH or ACH – Repayment (via Miscellaneous)
 ICH or ACH Credit Note to billing carrier to repayment for a previous
„Resettlement Invoice“ (or a part of) in case ICH or ACH later receives
payment from suspended billed carrier
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
14
October 2009
Suspended Members: Web Analysis Report
Settlement
Original Clearance Original Period
Method
Invoice
Month
No
Indicator
Type
Airline/Supplier Code: XXX Airline/ Supplier Name: XXXXX
Invoice
Invoice
Invoice
Resubmission
Resubmission Resubmission
No
Currency Amount Clearance Month
Period No
Status
Remarks
Suspension Month & Period: 2009-01, 01 Reinstatement Month & Period: 2009-01, 03
Airline/ Supplier Code: XXX Airline/ Supplier Name: XXXXX
Suspension Month & Period: 2009-02, 03 Reinstatement Month & Period: 2009-03,01
Airline/ Supplier Code: YYY Airline/ Supplier Name: YYYYY
Suspension Month & Period: 2009-01, 01 Reinstatement Month & Period: 2009-02,02
ICH Invoice/ Credit Note
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
15
October 2009
Suspended Members: Re-sending Screen
Resubmission for Settlement
Query Criteria:
From/ To Clearance Month
From/ To Period #
Billed Carrier Code OR Name
Invoice
Invoice #
Date
123000 2009-05-16
390123 2009-04-17
231234 2009-02-04
Select All
Invoice
Type
P
M
M
Original
Clearance
Month
2009-05
2009-04
2009-03
Invoice
Original Invoice Total
Billing
Period #
Amount
Currency
02
100'000.00
USD
02
500'000.00
GBP
04
75'000.00
USD
Billed
Carrier
Code
XXX
YYY
ZZZ
Billed
Carrier
Name
XXXXX
YYYYY
ZZZZZ
Suspension
Month
2009-10
2009-03
2009-03
Suspension
Period #
01
03
01
Unselect All
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
Re-instatement
Month
2009-05
2009-04
Re-instatement
Period #
Resubmission
Clearance Month
Resubmission
Period #
Resubmission
Status
02
04
2009-04
03
R
Re-Submit
16
Remarks
Settled Bilaterally
Save
October 2009
Miscellaneous Invoices
(current state)
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
17
October 2009
Miscellaneous Invoices
 Miscellaneous “P” claims
 become Pax Billing or Credit Memo
 via IS-WEB, IS-IDEC or IS-XML
 Miscellaneous “C” claims
 become Cargo Billing or Credit Memo
 via IS-WEB, IS-IDEC or IS-XML
 Miscellaneous “M” claims
 via IS-WEB or IS-XML
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
18
October 2009
Miscellaneous Invoices
 Charge Category
 Billed carriers’ workflow systems “routes” to the correct team,
department, individual, etc
 Charge Code
 Defines the kind of invoice within the “Charge Category”
 Charge Category and Charge Code




Are unique
Have a specific validation
Allow most of the billed carriers and automated posting
Allow for most of the invoices an automated reconciliation
 Details in ISPG (IS Participation Guide)
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
19
October 2009
Charge Categories and Codes 1/3
ATC
Cargo
Approach
Block Space
Communication Code Share
EnRoute
Commission
Meteorology
Misc
Oceanic
ULD Demurrage
Over-Flight
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
Engineering
Handling LM
Lease
Loans
Misc
MRO
Pool
Sales/Purchase
20
Flight Ops
Misc
Training
October 2009
Charge Categories and Codes 2/3
Ground Handling
Baggage
Lounge
Baggage Delivery
Misc
Cargo
Mishandling Baggage
Catering
Mishandling PAX
Cleaning
Passenger Handling
Commission
PAX Transportation
Crew Accomodation
Rent (Equipment)
Crew Transportation
PAX Security
Customs Svc Charge
Stand
Deicing
STPC
Departure Stamps
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
21
IT Services
Application Charges
Communication Charges
Financial Charges
Mail
Mail
October 2009
Charge Categories and Codes 3/3
Miscellaneous
Adjustments
Deposit
Interest
Legal
Misc
Penalty
Taxes
Partner Alliance
Block Space
Code Share
FF Miles
Joint Venture
Misc
Promotion
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
Property
Misc
Rent
22
Service Provider
BSP
CASS
CDA
Fee
FF Miles
IATA Publication
Meetings/ Conferences
Misc
Training
GDS
October 2009
Non Carriers’ Invoices 1/2
 General
 ICH and ACH members are allowed to invoice through SIS
 Certain rules apply which invoices have to be settled through
which Clearing House
 Where allowed, “Billateral” settlement is possible in SIS
 Non ICH or ACH members
 Should use the defined IATA Aviation Invoice Standard
 Charge Categories and Charge Codes
 Can go through InvoiceWorks (IW)
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
23
October 2009
Non Carriers’ Invoices 2/2
 IATA


Will send all invoices through IS
Including “Call Day Adjustments” and other ICH invoices/credit notes
 SITA


Will send all invoices through IS
SITA Web with SmartView and reports additionally available
 UATP

UATP is conducting an in-depth review of the legal and operational
aspects surrounding SIS as they apply specifically to UATP, in order to
determine what level of SIS integration may be required
 GDSs

Will be contacted soon
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
24
October 2009
Q&A
Email:
[email protected]
SIS Website:
www.iata.org/sis
SIS P3 – ICH UG 2009 – Misc Billings & Financial Processes
25
October 2009