Club Rules (Constitution) of
Oldbury Park Tigers Football Club
1. Name
The club shall be called Oldbury Park Tigers F.C. (the club)
2. Objectives
The objectives of the club shall be to develop young footballers in West
Worcester and the surrounding areas and to arrange association football
matches and social activities for its members. To achieve this, the following tasks
and activities will be undertaken:

Team Management / Coaching
 Manage and coach team (in line with club policy)
 Attend Open Meetings / feed in reports
 Collect and pay subs
 Seek sponsorship / fundraising
 Administration
 Keeping Club records / Correspondence / Preparation of Minutes
andAgendas
 Maintaining and reporting on accounts / making payments /
ensuring good management of finances
 Fundraising – grants etc
 Fundraising – Club Sponsorship (and support for teams)
 Website
 Policy
 Club ethos
 Coaching strategy
 Child protection
 Management
 Major club decisions (e.g. changes to constitution)
 Minor day to day decisions
 Representation of the club / figurehead
 PR / Communications
 Other
 Recruitment of volunteers / players
 School club links
 Development Centre
 Events (including awards events)
 Club tournaments etc
 Website
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3. Status of rules
These rules (the club rules) form a binding agreement between each member of
the club.
4. The rules and regulations
a) The club shall have the status of an Affiliated Member Club of the Football
Association by virtue of its affiliation to/membership of the Worcestershire
County Football Association Limited and Football Association or any
league or competition to which the club is affiliated for the time being shall
be deemed to be incorporated into the club rules.
b) No alteration to the Club Rules shall be effective without prior written
approval from the Parent Association (the Worcestershire Football
Association).
5. Club Membership
Membership of the club is in two forms:
a) Playing member
This is by an annual membership form and a fee (agreed on an annual
basis by the committee). The player will be presented with and must
agree to abide by their code of conduct. This membership confers the
right to play and does not allow any rights to attend or vote at club
meetings. This membership also allows the parent/carer of the player to
be nominated for the role of Parent Liaison Officer for their respective
team or for any other membership role.
Playing member registration process
All playing members will be required to complete the following prior to their
registration for playing in a club team.
 A club membership form – with appropriate fee.
 A League Registration form – with photographs/fee if applicable
 A First Aid permission form
 A Use of Photography permission form
Until ALL above items are completed the club Secretary will not
countersign or send the registration form to the appropriate league and the
player will not be a member of the club.
b) Club Member
Membership of the club is encouraged and is open to anyone regardless of
gender, sexual orientation, marital status, race, nationality, ethnic origin, colour,
religion or belief, ability or disability.
Membership is a requirement for all those who work on behalf of the club and all
members are encouraged to take on a club role. Roles requiring membership
include:
Management Group (Club Committee) members:
o Chair
o Vice-Chair (Optional)
o Secretary
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o
o
o
o
o
o
o
Treasurer
Child Protection
PR/Communications Officer
Fundraising Officer – Grants and Fundraising
Fundraising Officer – Sponsorship and Fundraising
Development Centre Coordinator
Equipment / Facilities Officer
Other club roles but not sitting on the Management Group are:
o Website Officer
o School Club Links Co-ordinator
o Awards Event Co-ordinator
o Team Managers
o Assistant Coach
o Parent Liaison Officer
Any other people may be regarded as a role deemed by the management
team to warrant membership (e.g. major sponsors)
c) Club member registration process
This is by an annual membership form and a fee agreed on an annual
basis by the committee. The member will be presented with and must
agree to abide by their relevant code of conduct. They must also supply
all relevant information to the club secretary to enable the register of
members list to be kept up to date.
d) The members of the club from time to time shall be those persons listed in
the register of members (the membership register attached) which shall be
maintained by the club secretary.
e) Any person who wishes to be a member must apply using a Membership
Application form and deliver it to the club. Membership shall become
effective upon an applicant’s name being entered into the membership
register.
f) In the event of a member’s resignation or expulsion, his or her name shall
be removed from the membership register.
g) The Worcester Football Association or any Affiliated Association shall be
given access to the membership register on demand.
The Register of Members
The register of members, will contain the following information
 Full Name
 Address
 Telephone contact(s)
 E-mail contact
 Primary Role
 Secondary Role
 Relevant qualifications (first aid, Coaching etc) with dates
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No Club member may take on more than two official roles from the
Membership list. Members may take on two roles and also be part of
various sub committees.
ALL Managers, Assistant Coaches must have at least FA level 1 or
equivalent and be CRB checked without this they will not be able to
manage/coach a club team, either at Matches or Training sessions.
ALL other officials coming into regular or unsupervised contact with
children must be CRB checked.
6. Annual Membership Fee
a) An annual fee payable by each member shall be determined from time to
time by the Club Membership. Any fee shall be payable on a successful
application for membership and annually by each member.
b) The Club Membership shall have the authority to levy further subscriptions
from the members as are reasonably necessary to fulfill the objectives of
the club. This should be done through agreement at the Annual General
Meeting or an Extra-ordinary General Meeting of the club called for this
purpose.
7. Discipline and appeals
All concerns, allegations or reports will be recorded and responded to swiftly and
appropriately in accordance with the club’s child protection policy*, Constitution
and Codes of Conduct.
All complaints regarding the behaviour of members should be presented and
submitted in writing to the Club Secretary and/or presented to the Management
Group. *The club Welfare Officer is the lead contact for all members in the event
of any child protection concerns.
The Management Group will meet to hear complaints within seven days of a
complaint being lodged. The Management Group has the power to take
appropriate disciplinary action including the termination of membership (see
Section 8).
The outcome of a disciplinary hearing should be notified in writing to the
person who lodged the complaint and the Club member against whom the
complaint was made within seven days of the hearing.
8. Resignation and Expulsion
a) A member shall cease to be a member of the club if, and from the date on
which, he gives notice to the club committee of his resignation. A member
whose annual membership fee or further subscription is more than two
months in arrears shall be deemed to have resigned.
b) The Management Group shall have the power to expel a member when, in
their opinion, it would not be in the interests of the club for them to remain
a member. This will include breaking the club’s Codes of Conduct and/or
non-payment of fines / player subs. There shall be no appeal procedures.
c) A member who resigns or is expelled shall not be entitled to claim any, or
a share of any of the club property.
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9. Club Management Group.
i)
The Club Management Group shall consist of the relevant Club
Officers.
ii)
Each Management Group Member and other club officers shall hold
office from the date of appointment until the next Annual General
Meeting unless otherwise resolved at a special general meeting.
One person may hold no more than two official positions at any time.
The Club Management Group shall be responsible for the
management of all the day to day affairs of the Club. Decisions of
the Club Management Group shall be made by a simple majority of
those attending the Club Management Group meeting. The
Chairman of the Club Management Group Meeting shall have a
casting vote in the event of a tie. Meetings of the Club Management
Group shall be chaired by Chairman or in his absence the Vice
Chairman or Secretary. The quorum for the transaction of business
of the Club Management Group shall be three.
iii)
Decisions of the Club Management Group made at meetings shall
be entered into the minutes of the club to be maintained by the Club
Secretary.
iv)
Any member of the Club Management Group may call a meeting of
the Club Management Group by giving no less of seven days notice
to all members of the Club Management Group The Club
Management Group shall hold not less than six meetings a year.
v)
An outgoing member of the Club Management Group may be reelected. Any vacancy on the Club Management Group which arises
between Annual General Meetings shall be filled by an official
member proposed by one and seconded by another Club Member at
the next General Meeting and approved by a simple majority of Club
Members present.
vi)
Save as provided for in the Rules and Regulations of the Association
and the Affiliated Association to which the club is affiliated, the Club
Management Group shall have the power to oversee the ongoing
management of the club and/or refer major decisions to the wider
membership of the Club through agenda items at Full Club
Meetings.
vii)
Club Management Group meetings will be held monthly during the
season on dates agreed at the preceding AGM. Nominated officers
must attend or send apologies along with a report of their activity
during the period.
viii)
The Club AGM will be held in June each year and full attendance is
expected.
a) Sub Committees
Various sub committees may be formed as agreed by the club
committee and recorded in the meetings minutes
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10. Full Club Meetings
ix)
Full Club Meetings are open to all club members.
x)
Full Club Meetings will receive reports from the Club Management
Group and sub-groups and discuss and make decisions of major
club policy and finance. Decisions shall be made by a simple
majority of those attending the meeting. The Chairman of the Club
shall be non-voting but can have a casting vote in the event of a tie.
Full Club Meetings shall be chaired by Chairman or in his absence
the Vice Chairman or Secretary. The quorum for the transaction of
business of the Full Club Meetings shall be six.
xi)
Decisions of the Full Club Meeting shall be entered into the minutes
of the club to be maintained by the Club Secretary.
xii)
Any member of the Club may call a special meeting of the Full Club
by giving no less of seven days notice to all members of the Club.
xiii)
There will be not less than four Full Club Meetings a year (excluding
the Annual General Meeting).
xiv) All Teams must be represented at Full Club Meetings either through
the Team Manager or a nominated member of the coaching staff.
xv)
The Club AGM will be held in June each year and full attendance is
expected (see below).
11. Annual and Special General Meeting
a) An Annual General meeting shall be held in each year to:
i)
Receive a report of the activities of the Club over the previous
year.
ii)
Receive a report of the Club’s finances over the previous year
iii)
Elect the members of the Club Management Team
iv)
Consider any other business
b) Nominations for election of members as Club Officers or as members of
the Club Management Team shall be made in writing by the proposer and
seconder, both of whom must be existing members of the club, to the Club
Secretary not less than 21 days before the AGM. Notice of any resolutions
to be proposed at the AGM shall be given in writing to the Club Secretary
not less than 21 days before the meeting.
c) A Special General Meeting (SGM) may be called at any time by the Club
Management Team and shall be called within 21 days of receipt by the
Club Secretary of a requisition in writing signed by no less than 5
members stating the purposes for which the meeting is required and the
resolutions proposed. Business at a SGM may be any business that may
be transacted at an AGM.
d) The Secretary shall send to each member at their last known address
written notice of the date of a SGM together with the resolutions to be
proposed at least fourteen days before the meeting.
e) The quorum of any Club Management Group or General Meeting shall be
three.
f) The Chairman or in his absence the Vice Chairman or Secretary or in their
absence a member selected from the Management Group will take the
chair. Each member present shall have one vote and resolutions shall be
passed by a simple majority. In the event of an equality of votes the
Chairman of the meeting shall have a casting vote.
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g) The Club Secretary, or in their absence a member of the Club
Management Group, shall enter minutes of Management Group and
General Meetings into the Minute book of the Club.
12. Club Teams
At its first meeting following each AGM the Club Management Group shall
appoint a Club member to be responsible for each of the Club’s football
teams. The appointed members shall be responsible for managing the
affairs of the team. The appointed members shall present to the Club
Committee at its AGM a report of the activities of the team.
13. Transfer of Players
a) The Club ‘Transfer’ Policy operates within the season and for player
registration between seasons but in most cases we would expect any
transfers to take place after the end of the season.
b) In all situations the most important aspect of any decision must be the
welfare of the player. It cannot be beneficial for any team to have a player
playing that does not want to play for that team.
c) The second important aspect is that parents/players must understand that
movement within the club is only through agreement of all parties and out
of courtesy the current manager of the player should always be
approached first by parents or players in any issue regarding transferring.
d) In principle, any player is free to transfer out of their team and out of the
club at any time.
e) If a player/parent wishes to transfer to another team outside the club then
the following procedure must be followed
a. The team manager offers a place with another club team if one is
available AND both the manager of the outgoing and incoming
team is in agreement.
b. If this is not taken up, allow the player to leave the club without
causing any problem/delay in doing so.
f) If a player/parent wishes to transfer to another team inside the club then
the following procedure must be followed
a. A transfer between teams can take place as long as the
player/parent and BOTH team managers are in agreement.
b. There must be a space within the squad of the new team as the
transfer should not ‘force a current squad member’ out of that team
c. Should a place not be available the player will then either
1. Continue with the original team, if that manager agrees
2. Leave the club
g) As long as the above procedures are followed the Club secretary will then
sign the transfer form OR registration form for the player.
14. Club Finances
a) A bank account shall be opened and maintained in the name of the Club
(the Club Account). Designated account signatories shall be the Club
Chairman, the Club Secretary and Treasurer. No sum shall be drawn from
the Club Account except by cheque signed by one of the three designated
signatories. All money payable to the club shall be received by the
Treasurer and deposited in the Club Account.
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b) The income and assets of the Club (the Club Property) shall be applied
only in furtherance of the objectives of the Club.
c) The Full Club Meeting shall have power to authorise the payment of
remuneration and expenses to any member of the Club and to any other
person or persons for services rendered to the club.
d) The Club shall prepare an annual Financial Statement in such form as
shall be published by the Football Association from time to time.
e) The Club Property, other than the Club Account, shall be vested in not
less than two and not more than four custodians, one of whom shall be the
Treasurer, ( the Custodians), who shall deal with the Club Property as
directed by decisions of the Club Committee and entry into the Minute
book shall be conclusive evidence of such a decision.
f) The Custodians shall be appointed by the Club in General Meeting and
shall hold office until death or resignation unless removed by a resolution
passed at a General Meeting.
g) On his or her removal or resignation a custodian shall execute a
conveyance in such a form as is published by the Association from time to
time to a newly elected custodian or the existing Custodians as directed
by the Club Management Group (committee). On the death of a
Custodian, any Club Property vested in him shall vest automatically in the
surviving Custodians. If there is only one surviving Custodian, a Special
General Meeting shall be convened as soon as possible to appoint
another Custodian.
h) The Custodians shall be entitled to an indemnity out of the Club Property
for all expenses and other liabilities reasonably incurred by them in
carrying out their duties.
Account / Allocation of monies
i) All monies raised by the club through subs and fundraising will be
allocated to the club accounts against the team raising the funds, as will
all their costs. All monies are club funds and will be used for the
betterment of the club as a whole directed by the Management Group and
the Full Club Meeting.
j) Club finances will be used to provide safe organised football and social
activities for the players and official members and to ensure the stability
and development of the club.
k) Part of the use of club finances will be to ensure ALL teams have a
standard set of equipment as follows
a) Club kit – Shirt/Shorts/Socks for every player
b) Rain Jacket – for every player
c) Marker Cones
d) Balls and Ball Bag
e) Coach Jacket
f) First Aid Kit
g) Access to playing pitches with goals/nets and line marking
equipment as appropriate
l) Where possible this equipment should be supplied via sponsorship of the
team by a local organisation
m) This equipment should be in place for all teams prior to other teams
expanding their own equipment. However:
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a) If a team raises substantial amounts of money through fundraising
activities they may request items for their team from the Equipment
and Facilities Officer. However these must not be fulfilled to the
detriment of other teams.
b) Sponsors may wish to provide certain items for a team or an event
for a team. In these cases the funds can be used for that purpose
or can be held to be allocated against that team. This must still go
through the Equipment and Facilities Officer as set out in the Kit
and Equipment Policy.
Match/Training Subs
n) ALL managers must ensure match and training subs are passed to the
Treasurer every month.
o) Subs must be accompanied by a subs form – (supplied by the Treasurer
at the start of the season). The subs form must be completed to identify
all income and expenditure with receipts where appropriate.
p) If necessary the Manager can appoint another person to collect monies
however the Manager remains responsible for finances being up to date.
Club Property
q) All items purchased by the club or provided through funding by sponsors
or by club/team fundraising are and remain club property. Team kits
(shirts/shorts) have a normal ‘life’ of two seasons before a replacement kit
will be sought.
r) Sponsors/fundraisers must be made aware of and accept this prior to their
involvement.
s) Sponsors should pay monies to the club rather than a supplier directly for
items. If for specific reasons (such as VAT) the sponsor must pay directly
then a copy of the invoice and payment receipt must be passed to the
Treasurer for inclusion in the accounts.
t) Each Manager should list their club equipment at the start of each season
and pass this list to the Equipment and Facilities Officer who will update
these lists as more items are purchased.
u) On players/managers leaving the club ALL club equipment must be
returned to the club.
On Teams disbanding ALL club equipment must be returned to the club
and any income allocated to the club will revert to club funds
Disposal of Kit
v) The club may decide at the end of a season, or when a team kit is
replaced, to
Let players keep items FOC
Sell items at a discounted price
Reallocate items to other teams
This must be agreed by the Equipment and Facilities Officer.
15. Dissolution
a) A resolution to dissolve the club shall only be proposed at a Special
General Meeting and shall be carried by a majority of at least three
quarters of the members present.
b) The dissolution shall take effect from the date of the resolution and the
members of the Management Group shall be responsible for the winding
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up of the assets and liabilities of the Club in consultation with the full
membership.
c) Any surplus assets remaining after the discharge of the debts and
liabilities of the Club shall be transferred to the parent Association who
shall determine how the assets shall be utilised for the benefit of the
game. Alternatively such assets may be disposed of in such other manner
as the Members of the Club with the consent of the Parent Association
shall determine.
Signed as a true record of the club rules (Constitution) of Oldbury Park Tigers
FC.
Chairman:................................................................................................................
Club Secretary: ................................................................. ........................................
Date:
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