Peeper Ranch Event Package
Thank you for considering Peeper Ranch for your event
Our Facility rental is for Saturday from Noon to Midnight which includes the following:
Use of the gazebo for ceremonies and the lobby, viewing rooms, and upper mezzanine for receptions
Can comfortably accommodate 250 guests
Decoration and rehearsal time Friday included (Noon until 8 PM)
All decorating on Friday must be completed by 8 PM ***No food and/or alcohol on Fridays Please
Use of barricades for traffic control during wedding
Use of moveable kitchen and prep
space for catering
This package fee is 2,850.00 between the months of May and October
This Package is 2550.00 between the months of November and April
Half of the event fee and a signed event contract (pages 3 and 4 of this attachment) are due at the time of reservation with
the remainder due 30 days prior to your event.
A 500.00 security deposit is also required 30 days prior to the event and will be refunded after the facility has been
returned to it’s previous condition providing all regulations regarding time onsite have been followed
Day
Time you can enter
the property
Time you must be off the property
Friday
Noon
8 PM (no rehearsal dinners here Please)
Saturday
Noon
or 5 hours
before your ceremony for instance
if your ceremony starts at 3:00 you
can be onsite at 10:00 AM
11:45 PM
Last pour and song by 10:3011:00 PM or earlier
all decorations alcohol food and trash
should be removed
Tables and chairs put away floors swept
and mopped
Facility must be clean and Everyone must be off
site by 11:45 PM
front Gates close at Midnight
Being on the property Before or after these designated times results in the loss of a portion of your security deposit and may result in
additional fees, Please make sure all your family and friends are aware of these conditions before they arrive You or your designated
person must be onsite when there are any guest or vendor on the property You are solely responsible for the rental space, your
guests and vendors, during the above times. Peeper Ranch is not responsible for any lost items, damages, injuries, or legal action as a
result of any behavior or action taken by you or your guests from the time you check In until you check out
a staff
member may or may not be onsite to help with questions when they come up - you will have a cell phone number of a staff member
please have only renters contact Peeper Ranch with questions about event space or specific issues – to protect you and your event we
will not discuss your event with anyone other than you or one (1) other predetermined person such as a planner or coordinator
~Remember that your vendors are insured so be sure and watch for potential damage as they load in and out~
Peeper ranch Wedding and Events
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Frequently Asked Questions
Q. Can we use our own vendors?
A. Yes, Peeper Ranch is an open vendor facility which means you bring in your own tables, chairs, catering,
bar service, and lighting. Most couples find this to be much more cost effective and it can add a more personal
touch to your event. If possible, try to choose vendors that carry insurance.
Q. Do you offer wedding planning or will you manage our event?
A. No, we are a rental facility only. However, we do have a list of recommendations if you are looking for a
planner, or specific vendors.
Q. Can we have our ceremony outdoors?
A. Yes, our beautiful white gazebo is the perfect spot to share your vows, and the outdoor photos are
breathtaking. And, since we are in Kansas, we do have indoor options in case of inclement weather. All
receptions are indoors.
Q. Can we use decorations?
A. Yes, you are allowed to decorate within reason as long as you leave no marks behind (nail or tack holes)
and everything must be removed immediately after your event.
Q. Can we have fireworks?
A. Unfortunately no, Peeper Ranch is located within the Lenexa city limits, therefore open fires, fireworks,
firearms, floating lanterns, and sadly even SPARKLERS are strictly prohibited.
Q. Do you have hay bales that we can use for our outdoor seating?
A. As fun as they look, hay bales can be very uncomfortable to sit on and difficult to handle. Many older
guests are often genuinely concerned about making it through a ceremony using seating without back
support. For safety, comfort, and the best possible outcome, we strongly recommend that you use outdoor
chairs for your seating.
*******
New for Spring of 2015 We will have repurposed wooden church pews installed at our
gazebo which will save money, time, and add even more beauty to your day! **************
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Rental Contract
This contract for rental is a binding agreement between Peeper Ranch and:
Renter Information:
Name of Renter___________________________________________
Company/Bride and Groom First and Last Name of Both
_____________________________________________________________________________
Address______________________________________________________________________
Email Address_________________________________________________________________
BridePhone ________________________Groom Phone ________________________________
Back Up Contact____________________________ (Other than bride or groom)
Event Information
Date of Event Rental__________________________
Brief Description of Event_____________________________________Wedding___ Reception_____Time starting________
Number of guests expected______________If wedding is at other venue, name of venue________________________________
Fee Information
Fee for Event: 2850.00 /First half of event fee is a non-refundable deposit that saves your date.
Refundable Security Deposit: 500.00/ Credit Card Charge or Check for 500.00 to be refunded
after checkout and determination of zero damage to facility and check out procedures followed.
First half of payment in the amount of $______________________has been received and date is reserved.
Second half of payment in the amount of $___________________ is due on___________. 30 days before event takes place.
Rental Fees Include:
Use of the Lobby, Viewing Rooms, Upstairs Open Area, Restrooms, Laundry Room (for storage, or serving station), for the time
specified by this contract. Capacity is not to exceed 250 people. For additional people a 10.00 fee per person will be assessed.
Renter is allowed to use outside vendors of their choice. Renter assumes all liability for vendor’s actions and will remain onsite with
vendor during the time vendor is at the facility.
Renter and/or guests of renter is allowed to:

Serve food and alcohol utilizing outside vendors at their own risk

Access employee kitchen and authorized guest/vendor spaces

Set up tables and chairs inside and outside (all receptions must take place indoors)

Use candles with caution, flameless are preferred

Use provided Peeper Ranch trash receptacles or rent larger ones and use the dumpster behind the barn for trash

Cleaning of the facility immediately after event is the responsibility of the renter
Renter and/or guests of renter are not allowed to:

Enter any office space, or the stall barn aisles without being accompanied by an employee

Pet, feed horses, open gates, enter stalls unless previously authorized, or unless the horse is owned by the renter or guest

Bring any outside animals into the barn or arenas unless previously authorized.

Swim, fish, or allow any use of boats in any ponds on the premises

Hunt or allow hunting anywhere on the premises

Use fireworks, firearms or have open flame of any kind –sparklers are not allowed
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Peeper Ranch Utilizes a Check-In and Check-Out System.
Check-In is at Noon on Friday
This time is for decoration only Guests must be off the property by 8 PM Friday *** Rehearsal Dinners are not included
At check-in, renter will be met at the barn by a staff member who will be able to answer any questions and give a brief explanation to
any vendors. Vendors can visit the facility ahead of time during normal operating hours, but a completed check-in must occur before
table, chairs, and decorations are set up. Similarly all clean-up, table and decoration removal must be completed prior to checking-out
with a Peeper Ranch employee at a predetermined time. Refund of security deposit is dependent on this occurring. A member of the
wedding party must be onsite any time there is a vendor or a guest at the facility.
All vendors will use the back entrance to load and unload their equipment. There must be a member of the wedding party here at all
times when rental companies are loading and unloading.
General Conduct Policy:

Renter assumes all responsibility for any situation involving their guests and/or vendors at their event.

If alcohol is served the renter assumes all responsibility for the actions of their guests and attendees.

The renter agrees that all measures necessary will be taken to insure that guests follow state laws regarding alcohol
consumption especially those relating to Driving Under the Influence and Underage Consumption.

Peeper Ranch reserves the right to determine if anyone is considered a nuisance and have them removed (by the police if
necessary). This includes guests and/or vendors.

The Renter assumes responsibility for any and all damages to the facility, property, and furnishings incurred by any guest, or
vendor, before, during or after the event from check-in until check-out time.

The affixing of decorations must be pre-approved before or at check-in. Nail holes, tack holes and tape are considered
damage. Please use Command Strips or a similar product that will not damage paint or wood.

As this is a working horse facility, all children must be supervised at all times for their own safety and the safety of others.

Peeper Ranch is a tobacco free facility. The only smoking area is on the lower level front porch. Cigarette butts are
considered damage if left on the ground outside the facility and will result in loss of portion of security deposit.

ALL trash, decorations, alcohol and all food items must be disposed of prior to leaving on Saturday night.

Facility must be returned to it’s original condition, seeping, mopping and vacuuming must be done prior to leaving Saturday
night.

Parking is the responsibility of the renter and must not restrict emergency vehicles from entering the barn. Peeper Ranch staff
will help with parking if possible, but please have one or two people on hand to help.

Peeper Ranch is an operational horse facility and as such, lessons and training may be occurring in the arenas, round pens,
and/or outdoor working pens at the barn at any time before, during, or after the event listed above.

Failure to comply with these policies can result in the loss of renter’s security deposit and/or additional charges to renter.

In extreme circumstances, Peeper Ranch reserves the right to cancel any event at any time with a full refund.
Renter__________________________________(Person financially responsible for facility)
Date________ Phone Number________________ Email Address____________________
Peeper Ranch Employee_________________________
Date____________
Back-up Contacts__________________________________(Person(s) responsible for cleaning and check out)
Phone Numbers_________________________________
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Peeper Ranch Preferred vendors
These are people we have worked with in the past and trust with our most special events.
Tables, chairs, Linens and Rental Items
Plaza Catering ~ 913-383-8800
Celebration Party Rentals Inc. ~785-856-3050
Sunflower Rental ~ 785-832-8767
Arrow Rental ~ 913-631-5050
All Seasons Rental ~ 816-765-1444
Music, DJ, Lighting and Sound
B Savvy DJ ~ 913-787-2098
Complete Music ~ 913-432-1111/kansascitydj.com
Phil Wentz-Show Pro Audio ~ 785-856-7767
Valet Parking Teams
Universal Valet 816-941-7575
Joe Simms ~ 816-912-7146
Photography
Marissa Cribbs ~ 316-640-5932
Kelley Walker Chance ~ www.kelley-photo.com
Photo Booth -Complete Music ~ kansascitydj.com
Catering and Bartending
Plaza Catering ~913-383-8800
Kansas City Catering ~ 913-831-0764
Affordable Catering ~ 913-262-3044
Classic Catering ~ 913-492-2632
3 Blondes and a Martini ~ (816) 960-6666
Hotels and Shuttles
KC Limo
First Student Charter Bus Rental: 866-514-8747
Measurements You May Need:
Entry opening of gazebo is 87” across
Path from driveway to gazebo is: 212 Ft. long
Mezzanine opening above lobby is 37.6 x 16.4 Ft
Email us for a PDF of full measurements of rental space
05/01/2014
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