Relay For Life Online
Participant Centre:
A guide for Team Captains
relayforlife.org.au
Add your Relay story
1. Log in to your Participant Centre using the button at the top of the screen. If you are already logged in, click on the
Participant Centre link at the top of the page.
2. Click on the “Your Page” tab.
3. Click on the “Title” bar and add your headline message. For example “My reason to Relay is...”
4. Click into the body text area and write your story to inspire your friends and family to support you.
5. Once you are happy with your story, click “Save”.
6. You can also personlise your URL, by clicking the “url settings” link and typing in a name for your page.
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Update your personal details
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2. In the pop up box you can edit your personal details, email
preferences and linked social media accounts.
SEND YOUR PROFILE TO FAMILY AND FRIENDS
shaded box.
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Uploading a photo or video profile picture
1. On the right-hand side you will see a box that says
“Photos/Video”. Select this option.
2. Click “Choose File” to upload a picture you have saved
on your computer or device. We recommend using a
portrait picture that is 263x350 pixels and only jpeg
formats.
3. If you have a video about why you Relay, select the
video option and paste in a link (i.e. from YouTube)
4. Click save.
5. To preview your page or go back to your story, select
“Content” in the right-hand side box.
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Note: you can only upload one profile picture or video.
Personalising your Team Page
If you are a Team Captain, you can also update your
Team Page.
1. Click on the “Team Page” tab.
2. Follow the same steps as above.
Share your page on social media
Once you have personalised your page you can share
a link to it on Facebook and Twitter.
1. Click on the “Home” tab.
2. Scroll down to the five icons below the message
from Cancer Council.
3. Click on the “Share Your Page” plus symbol icon.
4. Choose your social channel and a box with a
message and link will appear for you to post.
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Adding a blog post
Keep people up to date on your progress by starting
a regular Relay blog.
1. On the “Your Page” tab, click on the component
link on the right-hand side and enable the
personal blog feature.
2. In the Your Page tab, click on View Personal Page
link
3. Scroll down the page to the Relay Blog section
and click “post a new topic”.
4. Enter a subject and your message.
5. Click the “post blog button” to publish.
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WATCH THE VIDEO
We have a video about how to use Relay For Life online. Visit www.youtube.com/relayforlifeaus.
Sending emails
Sending an email is a great way to ask your friends,
family and colleagues to support you and your
team in the Relay. We have a number of pre-written
emails ready for you to use. Simply follow these
steps to access them:
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Click on the “Email” tab.
Click on the “To” box to type in your email of your
recipient.
You can also import your contacts list from your
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Use the pre-written templates to ask people to
donate or join your team. Click the “Use a template”
link to choose a template. If using a template,
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in purple square brackets e.g. [Insert your name
here].
If you would prefer to craft you own email, simply
click in the blank box and type your message. You
can add images as well as text.
Select one of the Relay stationery layout options.
Once you are happy you can preview, save or send
your email.
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Encouraging your team
Here are some ways you can use your Participant
Centre to contact your team, and encourage them
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Leave a message for your team members
As a Team Captain you can send a personalised message to your team members, which they will see when
they’re logged into their Participant Centre. Here’s how:
1. On the “Home” tab, look for the purple box in the
right-hand column titled “Message From Your Team
Captain”.
2. Click “Edit”
3. Enter your message and click “Save”.
Send a welcome email to new team members
Each time someone joins your team you will receive an
automated email. It’s a good idea to welcome your new
team members, and here’s how you can send them a
welcome email within your Participant Centre:
1. On the “Home” tab, scroll down to the “Recent
Activity” box at the bottom of the page.
2. If someone new has joined your team, it will show
in the left-hand column with the text “Recruit”.
3. Click on the blue “Send a welcome message” link.
4. You can also send emails to thank your supporters
from this screen.
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Tip: A link to your Participant Centre will automatically be added to your email. This won’t appear in the preview, but you can send a
test email to yourself if you would like to see the email layout.
Tip: Remember to save your work. If you are not active in your Participant Centre for more than 15 minutes the system will log you
out and you will lose your work.
Track your progress
As a Team Captain, you have the ability to view and track your personal progress and the progress of your
team under the “Your Progress” tab.
1. Personal progress
You’ll automatically see your personal progress
report under the “Your Progress” tab, which
shows the amount you have raised, your goal, the
percentage of your goal raised and the number of
days left until your Relay. Your donation history is
also displayed below this on a chart and in a table.
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2. View donations
Click the “View personal donations” link to open
the table in a separate tab, or “Download personal
donation list” to save your donation list as an Excel
file.
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3. Thank donors
You can also thank your donors from this table.
Under the “Actions” column, click the small mail icon
and the “Acknowledge Gift” box will pop up. You can
either acknowledge the donation, or click “Email” to
email your donor.
4. Team progress
To view your team’s progress, click the “Team” tab in
the right-hand box. You’ll see similar information to
that presented on your personal progress page.
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5. View team members
At the bottom of the page, you’ll see a “Contributing
Team Members” heading. Here, you can choose to
view a list of your teammates or download as an
Excel file. You can also download an Excel report
by clicking “Download team statistics”, which
details your team members’ fundraising goals and
fundraising.
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6. Enter fundraising collection
You can enter fundraising in your Participant
Centre – to enter money donated to you, make sure
you’re in the “Personal” section, and to enter money
donated to your team, make sure you’re in the
“Team” section.
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• Click the “Enter Fundraising” tab in the right-hand
side of the page.
• Enter the donation details made to yourself/your IMPORTANT:
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You will need to enter credit card details in order to make a
team and click “Add” or “Save and Add Another”.
donation online through your Participant Centre.
7. Change fundraising goal
Click the purple icon in the “My Goal” or “Team Goal”
box.
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You will not receive a receipt as this is a collection.
Collections cannot be split between team members.
If you have any questions regarding Relay online please contact your Relay Coordinator in your State.
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