Employee Dashboard
The EmpCenter web interface presents windows for recording your time and
attendance data, such as hours worked and the projects and tasks on which you
worked. You can also perform other tasks such as viewing reports and printing your
timesheet.
Logging into the Dashboard
1. Log into the Self Service center at banweb8.hartford.edu using your
userID and password.
2. Once you have logged on, you will see a list of tabs available to you. Select the EMPLOYEE
tab. At the bottom of the list, you will find the link for EmpCenter Test Environment to use
during the testing phase, use the EmpCenter for Student and Part-time Employees on the
date you were told was your START date.
3. Clicking on the EmpCenter Test Environment link will bring you to the
EmpCenter Webclock in/out screen.
Using WebClock
Employees who are configured to enter time through the WebClock will get to the
WebClock automatically on sign-in to the EmpCenter system.
Within the University, you may perform more than one job and work in more than
one department or area. Because of this, you may also have more than one
manager or supervisor who is responsible for tracking and approving your time and
attendance information for a particular set of tasks and responsibilities. Perhaps your
rate of pay, etc. is different for each job. Consequently, you may have multiple
assignments.
Single Assignment
1. The WebClock interface includes the following buttons (see above photo):

Timesheet: Takes the user to the timesheet view.

In: Records the start of work time. A successfully recorded swipe is
reported by:

Out: Records the end of work time. A successfully recorded swipe is
reported by:

Logout: Logs the employee out and returns to the login screen for the
Self Service Center.
Please notice that the system will only say that a Swipe was recorded; not that the
swipe was for logging in or out.
If you do not interact with the WebClock 120 seconds after it starts, it will log you
off. The following message appears 20 seconds before the system logs you off
automatically.
Multiple Assignments
Each assignment has its own time sheet, so if you have more than one assignment,
you are also responsible for filling out more than one time sheet. When you log into
EmpCenter, you can choose which time sheet you wish to open.
1. If the employee has more than one assignment, the Choose an Assignment
window appears first, before the WebClock in/out screen.
2. Select the appropriate assignment. The WebClock interface (described above
and see again below) will appear for the respective assignment. The buttons
and their functions are described above.
Employee View of the Time Sheet
After you login to the EmpCenter system and (if necessary) select the
appropriate assignment, click on the Timesheet link to open your time sheet
for the current pay period. Your timesheet will display in one of three views
available (described below). You can opt to show both weeks in a time pay
period, by checking the “Show All Weeks” checkbox, or remove the check to
show only one week.
Function Buttons
You will notice several buttons at the top of your time sheet. These buttons
execute certain program functions.
What follows is a chart of each button and they do:
Button
Button Name
Function
Pay period
Selects the pay period to view.
Click the calendar icon to access a pop-up
calendar from which to select a work period.
Or if you need advance or go back only one
pay period, you can use the blue arrows to
move forward one pay period at a time.
Submit
Sends your completed time sheet to your
manager for approval. This is the equivalent
of your signature on a paper timesheet
Save
Saves your time sheet data. This should be
done every time you enter new data or make
any kind of change. Students employees
cannot make changes to their own timesheet,
contact your supervisor to fix any errors.
More
The More button shows three options, Print,
Print Preferences, and Reload data. Not
recommended to use this print feature as the
timesheet will be on multiple pages – use the
Reports section on the dashboard.
Views
Allows you to select either a List View, Table,
or Day View of your time sheet. The view you
select alters the presentation of the data on
the Hours Entry tab.
View of Time Sheet Layouts
EmpCenter supports three views for displaying time sheet information: Table
View, List View, and Day View. Each view displays time sheet information for
the selected work period. All users have access to the different views.

Select the respective view through the View button.
List View
Table View
Day View
Submitting Time Sheets
Click the Submit icon at the end of every pay period to send your time and
attendance information to your manager for payroll processing. This is the
equivalent of ‘signing a paper timesheet’ and must only be done on the last
day of work for the pay period.
To submit your time sheet for approval, click the Submit button after
ensuring all time is correct and saving the time sheet. The message “Time
sheet submitted” appears when the submission is successful.
Recalling a Time Sheet
You can recall a submitted time sheet if it has not yet been approved by your
manager.
To recall a submitted time sheet, select the pay period using the Pay Period
icon. If the time sheet has not yet been approved, the Recall button is
present.
Click the Recall button.
A dialog window appears, prompting you to confirm your decision.
Click OK to display the time sheet. Update the information recorded in the
time sheet, then save and resubmit the time sheet.
Exceptions Tab
An exception is a conflict noted between your time and attendance
information and the rules which your time sheet is processed. Exceptions
generate messages which appear in the Exceptions tab on the Time Entry
screen. Some messages are informational and require no action; others
require a satisfactory resolution before the time sheet can be successfully
submitted. Error level exceptions must be corrected or the timesheet cannot
be saved.
The Exceptions tab presents exceptions with:

Date of the exception

A message describing the problem

The severity of the exception (Informational, Error, or Warning)

Any action that may be required
Exception messages are color-coded to identify the level of severity. Time
entries associated with warning and error exceptions appear with a shaded
background. In each layout, the Exceptions column indicates the presence
(Yes) or absence (No) of exceptions on the employee’s time sheet and will be
color-coded to indicate the highest severity of any exceptions that are
present:
Exception types:

Red indicates errors

Yellow indicates warnings

White: Informational message only
Results Tab
The Results Tab shows the calculated results of the data input on the main
time sheet, including overtime, shift premiums, etc. By default the data is
grouped by pay code.
Schedule Tab
The Schedule tab displays any regular set hours should your manager choose
to enter a template of a scheduled shift. The Schedule tab view is directly
linked to your timesheet view. Change the view to table, list, or day and the
view of your schedule tab changes as well. For Students and Part-time Staff
the use of the Schedule tab was not initiated due to the variety of schedules
for each employee.
Bank Balances
The Bank Balances tab shows the employee’s Commitment Amount bank.
The bank is visible by all users.

The Commitment Amount bank starts with the full “Commitment”
amount and counts down. The “commitment” is how much money in the
budget has been allotted for your position.

The “Initial Balance” is the balance at the beginning of the current time
period.

Credits, if any additional money has been added to the position

Debits, the amount of money being taken away based on the hours
worked for the pay period.

Ending Balance is how much money is still available for the position
Employee General Reports
EmpCenter includes reports for both employees and managers. Employees
can access general reports to view time sheet information for a certain time
frame, roles that have been delegated to them, or any comments on time
sheets. To get to the Reports section, you must be on the Dashboard. You
can get to the dashboard at any time by clicking the HOME button at the top
of the window. If you want a hardcopy timesheet, follow these instructions:
1. To generate a report: from the Dashboard, click View General Reports.
Select the option called Employee Time Sheet with Signature.
Change the date to be the last day of the pay period. By clicking on the mini
calendar icon you can get the calendar to select the date.
Change to PDF and click SUBMIT.
PRINT PDF in landscape. Please note, you may need to change printer
preferences to landscape and only need to print page 1.