Vendor’s Arena Application
BACONFEST 2017
Saturday July 8, 2017, 10:00 a.m.– 7:00 p.m.
c/o Hogtown Cycles
164 Main Street, Lucan, ON N0M 2J0
[email protected]
Name of Applicant/ Business: _______________________________________________________
Name of Primary Point of Contact: __________________________________________________
Address: ______________________________________________________________________________
City: ______________________ Postal Code: _________________ Phone Number: (_
_)______________
Email Address: ________________________________________________________________________
Location Verification for Event:
______________ Inside Main Hall
_________ Outside Vendor & Food Village(on pavement)
_______________ Ball Diamond /Beer Garden area (grass/extended hours into evening)
______________ (1 of) Camping space required (Y/N) Included with paid vendor space
Type of Merchandise or Food: _____________________________________________________
Baconfest Logo Use: YES
NO
Baconfest Name Use:
Type of Space Requested:
FEE:
Merchandise Vendor (Per location) (10 by 10 ft
space)
Second Year Vendor (Per location) (10 by 10 ft
space) till March 20, 2017
Merchandise Vendor: 3 or More Spots
Mobile Food Premise – Food Vendor (Health
Inspection Required) (Insurance Required)(20 by
10 ft space) * Must complete MLHU Form with
application
Mobile Food Premise Additional Space (10
by 10 ft)
Non-Profits, Charities, Retail Sales (10x10ft space)
No Retail Sales (10x10 ft booth), Sponsors (Info
Only,) Non-Profits (Info Only), Clubs
$200.00
$175.00
100.00 ea.
$200.00
$100.00
$50.00
$25.00
Hogtown Cycles/Lucan-Biddulph Twp.
YES
NO_
Space (s)
Requested:
IMPORTANT INFORMATON:
FOOD VENDORS: You must provide detail of the product or service that you will be selling. If
you are selling food products, please fill out the accompanying form and return it with this
application. Due to MLHU rules, vendors are not permitted to sell food at Baconfest unless the
following form has been filled out at least 14 days prior to the event.
All Hazardous Food Vendors must provide proof of $2 million in liability insurance, with the
Hogtown Cycles & Township of Lucan Biddulph named as an ‘Additional Insured’.
ALL FOOD VENDORS MUST PROVIDE A BACON DISH. We will also be running a ‘best
bacon’ contest, decided 50% by a judging panel, and 50% by people’s choice. Once your
application is received we will send more information.
TRADEMARKS: The Baconfest logo is not to be used without the express permission of the
Township of Lucan Biddulph. Please indicate on the line above if you wish to use the name or
logo, how it will be used, and how many items are being created. You will be contacted if the
logo use is approved.
PARKING: Parking for all vendors is free of charge; however you will be asked to park off-site.
Please be prepared to unload your vehicle and move it off site.
CAMPING: Included with paid vendor space you receive camping for one trailer and up to 4
people for Friday, July 7 and Saturday, July 8th.
SET-UP: You will be assigned a setup time based on your location. Setup begins at 7a.m. on
Saturday July 8, 2017 .We will allot space as applications are received.
HYDRO/WATER: Are not supplied, you must bring your own. Generators may be used, but
must be quiet (Honda Style) and have enough amperage to service your booth.
THIS EVENT IS RAIN OR SHINE – NO REFUNDS.
Hogtown Cycles/Lucan-Biddulph Twp.
Vendor Agreement 2017:
The undersigned parties: the concession operator, hereinafter referred to as the VENDOR,
and Hogtown Cycle & Township of Lucan Biddulph, hereinafter referred to as the
HOGTOWN & TOWNSHIP, do agree as follows:
1. That the HOGTOWN &TOWNSHIP is in charge of the site and the festivities within
2. All electrical requirements must be provided by the VENDOR. Generators must be
quiet (Honda Style) and have enough amperage for service for your booth. VENDORS with
food trucks must have the trucks CSA certified and have a valid TSSA inspection report.
3. The VENDOR shall procure and provide at his own expense, the necessary insurance, and
all other licenses for the purposes of carrying out the provisions of this contract.
4. Vendors minimum hours of operation are 10:00am-7:00 pm on Saturday July 8, 2017
and agree to stay for the full time of the show. Vendors are required to begin setting
up at 7:00am on this date. * Extended hours in ball diamond area to be approved
prior to event.* You will receive a form with setup, parking and location information
once your application is received and approved.
5. The VENDOR releases HOGTOWN & TOWNSHIP of all liability of any and all bodily injury
which may be sustained by the VENDOR or any of its workers. All HAZARDOUS FOOD
VENDORS must provide to the TOWNSHIP a certificate of insurance. The certificate must
provide General Liability insurance in a minimum amount of $2,000,000 naming the
HOGTOWN & TOWNSHIP as an Additional Insured.
6. POWER AND WATER ARE NOT AVAILABLE ON SITE. PLEASE SUPPLY YOUR OWN.
7. The VENDOR shall remove all structure/ booths/ vehicles/ items from the show area by
8:00 PM on July 8, 2017 excluding vendors in the fairgrounds/beer tent area.
8. FOOD VENDORS are required to use grease traps. A location will be provided for
dumping grease.
9. NO alcoholic beverages shall be consumed, dispensed from, or sold from any concession
operating during Baconfest.
10. Compliance with both Provincial and Federal Sales Tax Regulations is the responsibility
of the individual VENDOR.
11. FOOD VENDORS: At least one person on site must have completed and hold a valid ‘Safe
Food Handlers Course.
Hogtown Cycles/Lucan-Biddulph Twp.
12. All vendors are required to provide one 5 lb fire extinguisher for their booth, and are
responsible for complying with local building, fire, health codes, regulations and licensing.
Food truck vendors must have had their fire equipment inspected within the last 12
months and must have a proper fire suppression system if needed and proper K class
extinguisher.
13. VENDOR will obtain prior approval from the TOWNSHIP for all items that they intend
to sell. Any permits relating to the item you are selling are the responsibility of the
VENDOR. HOGTOWN & The TOWNSHIP reserves the right to fix the location from which
the VENDOR shall operate.
14. The FOOD VENDORS shall complete a ‘Special Events Food Vendor Form’ from the
MLHU and submit it with this agreement.
15. The deadline for this form is May 1, 2017.
Spaces are reserved on a first-come, first-served basis. I have read the rules and
responsibilities and I agree to comply with same.
________________________________________________
_____________________________________
VENDOR SIGNATURE:
DATE:
Payment Options
Credit Card: Visa ___
Mastercard ____
American Express ____
Card #_____________________________________ Exp: _______________
Code: ____________
Name on Credit Card: ________________________________________________
Cheques: Payable to Hogtown Cycles
Mail to: 164 Main Street, Lucan, Ont. N0M 2J0
Hogtown Cycles/Lucan-Biddulph Twp.