CITY OF PARRAMATTA MAJOR EVENTS
REQUEST FOR QUOTE (RFQ):
PROVISION AND OPERATION OF
AMUSEMENTS
City of Parramatta
126 Church Street, Parramatta, NSW
Table of Contents
Section 1- General Information for Applicants ....................................................................................... 2
Background ......................................................................................................................................... 2
Quoting Submissions........................................................................................................................... 2
Scope of Works ................................................................................................................................... 3
Selection Criteria ................................................................................................................................. 3
Section 2 - Event Specific Information .................................................................................................... 4
A.
New Year’s Eve ............................................................................................................................ 4
Event Details ................................................................................................................................... 4
B.
Australia Day 2018 ...................................................................................................................... 8
Event Details ................................................................................................................................... 8
Section 1- General Information for Applicants
Background
The City of Parramatta is seeking to appoint a provider/s and operator/s of Amusements for the following events:


New Year’s Eve 2017 – Parramatta Park
Australia Day 2018 – Parramatta Park
While it is preferred that the successful supplier/suppliers will provide all attractions for the event that they are awarded,
other suppliers may be subcontracted to successfully meet requirements. The successful applicant will be fully responsible
for managing all contractors/subcontractors.
Quoting Submissions
Applicants are asked to provide submissions for the events listed that they are interested in servicing. In your submissions
please:

Indicate the event/s you are quoting on with a separate section dedicated to each event;

Provide a company and staff profile and product range outline including images of all amusements.

Provide a resume detailing examples of other major events you have previously serviced and including two
(2) referees.

Indicate the Amusements you would recommend to service each event according to the amounts requested
for the areas indicated in the event details sections below;

Indicate the commission (flat dollar rate) you are prepared to pay the City of Parramatta for operation at
each event
All submissions must also include:

Public Liability Insurance details and Workers Compensation Insurance details - please forward us
certificates of currency with your quote/s. (Public liability insurance cover must be for a minimum of $10,
000, 000 per instance.)
Submissions should be less than 5MB in size.
All quotes must be submitted no later than 5pm, Monday 3 July 2017 and should be emailed to
[email protected]
Scope of Works

Liaison with the City of Parramatta Major Events Team as required (phone and email) and attendance at
planning meetings (including onsite) and debrief meetings;

Management of the timely and safe bump in (including management of vehicles and timings (coordinated
with the CoP production schedule)) of all amusements;

Management of the timely and safe bump out of all amusements;

Management and operation of all amusements at the event including the resolution of issues related to
power supply, queue management, general layout and positioning and general operations.

Operation in strict accordance with the times agreed to with the City of Parramatta for each event and in
the areas agreed to.

Provision of all paperwork as required including Safe Work Method Statements, WorkCover Certifications
for rides/machinery, Material Safety Data Sheets (MSDS), Workplace Health and Safety Management
Systems
Selection Criteria
Quotes will be assessed on:

Pricing and value for money (with respect to commission)

Ride options listed

Experience and references

Confirmed ability to provide all safety related documentation and certification as detailed above
All proposals will be evaluated by a panel. The City of Parramatta aims to make appointments in the second week of July,
2017.
The City of Parramatta reserves the right to not appoint a provider/operator of Amusements resulting from submissions for
this RFQ. Following the appointment of a provider/providers the City of Parramatta reserves the right to change the
parameters of each event as detailed below.
Enquiries: Any questions can be submitted by email to [email protected] or you can contact Josh
Engelbrecht on (02) 9806 5434.
Section 2 - Event Specific Information
A. New Year’s Eve
Event Details
Event Date/s: Sunday 31 December 2017
Event Location: Parramatta Park
Event Start: 4 pm
Event Finish: 9.15 pm
General Event Description: Parramatta New Year’s Eve is a major event produced by City of Parramatta Council and attracts
a family friendly crowd of up to 60,000 people to watch the stage performances (from 6pm) and the 9pm fireworks.
The main stage is in the Crescent Amphitheatre (central area) – “The Crescent”, with activations either side (the Long
Paddock (West) – “Carnival on the Green” and the Pavilion Flats area (East) – “The Fairground”), consisting of food,
amusement rides, live stage performance and roving entertainment. The “Food Village” area sits above the Crescent.
Please refer to the 2016 site plans below (Maps 1-5).
Crowd Attendance: Crowd numbers increase until 8.30pm in anticipation of the 9pm Fireworks display. Estimated peak
crowd of 60, 000 people for Fireworks viewing.
Fireworks Display: The NYE fireworks spectacular is the premier fireworks display for the City of Parramatta and is the
finale for NYE event celebrations in Parramatta Park. It follows immediately on from the stage headline acts and, along
with the accompanying soundtrack, is aimed at building on the atmosphere generated by the stage performances.
Crowd Attendance: 60, 000 in attendance for the fireworks spectacular.
Estimated Crowd Profile:
4.00pm
500
5.00pm 1 000
6.00pm 5 000
7.00pm 20 000
8.00pm 40 000
8.30pm 60 000
Amusement Rides Layout and Specifics: The City of Parramatta would like to provide Amusements in two main areas in
Parramatta Park for NYE as per Map 1 below:


A Western Area - Carnival on the Green
An Eastern Area – “The Fairground”
Carnival on the Green
The Carnival on the Green area in the western part of the park will house the larger style rides (dodgems, slides,
inflatables). Please provide a list of 8 large Amusements that you would place in this area. Refer to Map 2 – Carnival on the
Green Site. (Area approx. 12000m2). You may also indicate what other options you have available for this area.
The Fairground
The Fairground area in the Eastern part of the park will house the smaller style rides suitable for younger children. Please
provide a list of seven (7) smaller Amusements that you would place in this area. Refer to Map 3 – Fairground Site. (Area
approx. 1700m2). You may also indicate what other options you have available for this area.
Map1 – New Year’s Eve Overview Map
Map 2 – Carnival on the Green Site
Map 3 – The Fairground Site
B. Australia Day 2018
Event Details
Event Date/s: Friday 26 January 2018
Event Location: Parramatta Park
Event Start: 6.00 am
Event Finish: 9.15 pm
General Background and Event Description:
Australia Day is a 15-hour free public event that has been running in Parramatta for 30 years.
The event primarily attracts a family audience however new components such as CARnivale and Hottest 100 attract a
broader demographic.
Australia Day is made up of the following components (refer also to the 2017 Site Plan below – Map 1):
•
Aerial (6am – 11am). Aerial is based around a hot air balloon display commencing at dawn.
•
Big BBQ (6am – 8pm). The Big BBQ is based around a BBQ competition, with teams cooking for over fifteen hours
to prepare their best offerings for the judges.
•
CARnivale (10am – 5pm). CARnivale has been taking place for over 29 years in Sydney in various locations and in
2016 it found its home in Parramatta. It features a display of between 400 – 600 vintage cars, fire trucks and
motorcycles.
•
Kids Crescent (10am – 4.30pm). Kid’s Crescent, held adjacent to the main stage, is full of workshops and
entertainment for children. Interactive workshops, face painting and a stage program will be taking place in the
shady Crescent, with spots for parents to enjoy a coffee as well.
•
Kid’s Rides & Activation (9am – 5pm). Amusement rides and various stalls and family activity will be taking part
near the George St gatehouse throughout the day.
•
Hottest 100 (12pm – 8pm). After Aerial concludes in the morning, the Cattle Paddock hosts the Hottest 100,
featuring six unearthed artists and broadcasting the countdown.
•
Concert (4.30pm – 9.00pm). The Concert will take place in the Crescent and features a line-up of current artists.
The event concludes with a 10 minute fireworks display at 9pm.
Fireworks Display: The fireworks spectacular forms the culmination of the Australia Day. It follows immediately on from the
headline act of the Concert. The sound track and fireworks will build on the atmosphere generated by the concert as the
finale of the show.
Crowd Attendance: 60, 000 across the day
Amusement Rides Layout and Specifics: The City of Parramatta would like to provide Amusements in one main eastern
area as per Map 1 below.
Kids Rides (Eastern side of the Park)

Please provide a list of eleven (11) amusements that you would place in this area including a mix of larger and
smaller rides. Refer to Map 2 – Kids Rides Site. (Area approx. 4500m2). You may also indicate what other options
you have available for this area.
Map1 – Australia Day Overview Map
Map 2 – Kids Rides Area