Strategy Team Report
PCC of Exning with Landwade
November 18, 2009
1
Strategy Team
•
Parish Day “"A Way Forward“ on May 9th generated 135 ideas
•
Problem was there was no time on the day to qualify, evaluate & prioritize all the items
generated during the “brainstorm” sessions.
•
Strategy Team initiated on August 11th to take the materials generated and develop a
strategy for the Parish
•
Membership:
–
Cheryl Belding
–
Jan Lovegrove
–
Jenny King
–
John Saville (facilitator)
–
Joyce Williams
–
Mike Lovegrove
•
The Strategy Team was set up for a specific purpose on a temporary basis
•
The results of its studies need to be discussed more widely within the church and then
specific plans and actions fed into the normal (or revised) structures of the Parish
2
Next Steps
• Present to PCC on November 18, 2009 including some
recommendations
• Opportunity for various existing groups to discuss
(member of Strategy Team available to attend as
appropriate)
• Main discussion at PCC on December 16 or January 20
to take decisions on recommendations
• Implement from January 2010
3
What we are going to look at
•
•
•
•
Evaluation of Parish Day Output
What is our “age” Strategy?
What is our Geographic Strategy?
How should we organise for the future?
4
Parish Day Final Vision Flip Chart
• Develop community side
• Belonging
• Ask People
• Get God's Vision – prayer
• Discernment
• Prioritize
5
Strategy Statement
“Our purpose is to grow God's kingdom in this place
by developing links with our community, as Churches
and individuals, by asking the community how we
can meet its needs and then prioritize our actions
through prayer and discernment.
We will nurture a sense of belonging for those
currently in our Church and for those we welcome in
the future.”
…but what does that mean in practice????
6
CHURCH
COMMUNITY
Do we understand the needs?
How does this vary
across geography of
the Parish?
Children
Teenage
“Dinky”
Who is in our Community? DEMOGRAPHICS
Young Families
Single Parents
Empty Nest
Seniors
People
Skills
What can we offer ? RESOURCES
Buildings
Equipment
What do/could we offer?
A “little pile on
the side?”
Godly Play
CHURCH ACTIVITIES
“You are the
Salt
of the Earth”
CHURCH BUILDINGS
How involved in the community are/should we be?
CHURCH MEMBERS
(Supported by prayer/ fellowship)
“Flavouring the
whole community?”
Sunday Services
Children
Teenage
“Dinky”
Who is in our Community? DEMOGRAPHICS
Young Families
Single Parents
Empty Nest
Seniors
Schools
Children
Youth Clubs
Teenage
Working Men’s Club
“Dinky”
Where is in ourWho
Community?
ACTIVITIES DEMOGRAPHICS
is in our Community?
Sports: Leisure Centre/ Tennis/Cricket
etc
Young Families
Seniors: Kingfisher/Exning Court
Single Parents
Pubs (inc activities) Empty Nest
etc
Seniors
7
Another Way of looking at relationship with the Community
Church
Facilities used by Community
Women’s Institute
Draft: Not Complete
Parish Council
Church activities
for Community
Gardening
Club
Other Church
activities for members
ZAP After
School Club
Healing &
Wholeness Service
Church Services
Duck Race
Weekly
Bible Study
Rock On/Rock Solid
Friendly Patchers
Godly Play
Christingle
Lunches/Teas
Music Week
Concert of local talent
Quiz Night
Exning Court
Kingfisher
Newmarket Hospital
Carol Service
090811 Version 1.0
8
All Flip Charts were documented
“VISIONING EXERCISE – IMAGINE IT’S 2013
AGM (APCM) Report”
"Celebrations for ALL"
G31
Harvest Fete
G2
All buildings & refurbishment complete
with surplus funding
G32
Holistic ministry/health/ prayer/spiritual
counselling
G3
All repairs completed
G33
Homeless
G4
Another successful Parish Away
Weekend in Norfolk
G34
Income Up
G5
Bought 2 houses on Studlands converted
to provide a worship centre
G35
Leading role on local inter-church (Churches
Together Newmarket)
G6
Caring fellowship network
G36
Longer Opening Times
G7
Children's Summer camp
G37
More congregation
G8
Choir Practice/ Bell ringing (Weds)
G38
More people involved in worship
G9
Christian nursery
G39
Morning Communion & coffee
G10
Church refurbishment -- comfort area
G40
Mum & Toddlers Get Together (Tues)
G11
Church refurbishment -- projection
system
G41
Music in the Community
G12
Church refurbishment -- sound system
G42
Network
G13
Church Summer Outing
G43
New ground floor Parish Office
G14
Church used for broader range of
activities for the community (following
removal of the pews)
G44
New sessions of Godly Play with new
leaders
G15
Comfy sofa: coffee etc
G45
our wide ranging music/singing groups (age
& range of music) won national competition
G16
Community Fellowship
G46
Places full on Sundays
G1
9
All items were classified into one of 4 categories
Report
Longer Opening Times
36
Report
More congregation
37
Report
More people involved in worship
38
B
Report
Morning Communion & coffee
39
I
Report
Mum & Toddlers Get Together (Tues)
40
I
Report
Music in the Community
41
O
Report
Network (Prayer/Pastoral)
42
B
Report
New ground floor Parish Office
43
R
New sessions of Godly Play with new
leaders in existing building)
44
I
Report
our wide ranging music/singing groups
(age & range of music) won national
competition
45
O
(MBC)
Report
Places full on Sundays
46
Report
Plans to start Young Couples Group
are well underway.
47
O
Report
Prayer Group (Weds)
48
B
I
I
Invite people to join us at
events on our premises
O
Outgoing: we go to be
with them, where they are
B
Build Our Fellowship
R
Resources
10
For “In” & “Out”: priorities were established
• High & Low Effectiveness
• High & Low Resources required
Issue
• Who takes this forward ??
11
Resources: People, skills, money, buildings, equipment
High
Low
Bought 2 houses on Studlands converted to provide a worship centre
Church used for broader range of activities for the community (following removal of the pews)
Children's Summer camp
Encourage people to come to Church for the community fellowship & trust belief will follow.
Extension -Youth/Junior Church
Longer Opening Times
The bi-ennial Alpha Course was well attended
Morning Communion & coffee
Vibrant music group
Mum & Toddlers Get Together (Tues)
"Pathfinders 11 - 14 -21
New sessions of Godly Play with new leaders in existing building)
"Youth group" 14 -21
Young people: Godly Play thriving - waiting list
Mother & Toddler Group followed by pram service (Mon 10am)
"Godly Play" 5 -11
"Godly Play" pre-school
"Mums & Toddlers" pre-school in church (pram service)
High
Church Open 10am - 4pm (Mon -- only?)
Lent course in refectory area of church
Morning Communion. Coffee, prayer group (Weds)
Songs of Praise (Mon 2.30)
Songs of Praise (Mon)
Weekly "Songs of Praise"
Effectiveness
Songs of Praise Communion
Welcomers/Goodbyers
Patronal Festival
Check if feasible/worthwhile
Low
"Silver Bullets" -- Top Priority
Christian nursery
Mothers & Toddlers coffee morning (9.15 to 11.30 in Hall)
Guest Service speaker
Mums & Toddlers get together (Tues)
Vibrant activities for all under 18/21
Mums & Toddlers Service (Weds)
Rock Solid/Rock On Youth Groups (Thurs)
"Concert of Local Talent"
Young Wives Group (Tues)
Youth Club (Tues)
Youth Service (Fri)
.
12
Don't Pursue !!
Worth a look ?
Focus on Opportunities to invite people in – High Effectiveness/Low Resources
Church used for broader range of activities for the community
(following removal of the pews)
Encourage people to come to Church for the community
fellowship & trust belief will follow.
Longer Opening Times
Morning Communion & coffee
Mum & Toddlers Get Together (Tues)
New sessions of Godly Play with new leaders in existing
building)
Young people: Godly Play thriving - waiting list
"Godly Play" 5 -11
"Godly Play" pre-school
"Mums & Toddlers" pre-school in church (pram service)
Church Open 10am - 4pm (Mon -- only?)
Lent course in refectory area of church
Morning Communion. Coffee, prayer group (Weds)
Songs of Praise (Mon 2.30)
Songs of Praise (Mon)
Weekly "Songs of Praise"
Songs of Praise Communion
Welcomers/Goodbyers
Patronal Festival
Harvest Fete
"Silver Bullets" -- Top Priority
13
Resources: People, skills, money, buildings, equipment
High
Low
Convince the wider community we are worth joining
Evangelism
Reflective story telling in all 3 primary schools
Evangelism
Plans for the "lend a hand" good neighbour scheme
Music in the Community
Men's Supper with Talk (Mon 7pm) [outside church premises)
Village Ball
Pub Quiz night
Bibles for all year 6 leavers
Carol Singing round the parish
More leaders for School Christian Fellowships
Planning for Autumn Outreach (Alpha)
High
Annual Chariot Race
Planning meeting for the "Summer Extravaganza"
Schools Assembly Team into local schools
Schools Easter Activity Day
New sessions of Godly Play outside of church
Christian Aid
Effectiveness
Housebound monthly tea
Check if feasible/worthwhile
Low
"Silver Bullets" -- Top Priority
Plans to start Young Couples Group are well underway.
Go to pub
Young Wives Group (Tues Eve)
CAMEO lunch (Fri)
Planning for Autumn Outreach (Heggen{?} Gospel Concert at Tattersalls)
Lunch at pub (this week WH or WS or Sw)
Youth Football Match v King's School Ely
Red Nose Day/Children in Need
Fundraising for specifics (McMillan)
Don't Pursue !!
Worth a look ?
14
What we are going to look at
•
•
•
•
Evaluation of Parish Day Output
What is our age Strategy?
What is our Geographic Strategy
How should we organise for the future?
15
Provision for Ages
How do we/should we provide for people throughout their life ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
•
•
•
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Obviously we provide for all ages etc in our monthly cycle of worship
This model may help us to see what we provide for whom
It needs to be completed “as is” …
16
Provision for Ages
How do we/should we provide for people throughout their childhood ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Issues
• Since we started “Godly Play” a year ago we have encouraged children to attend that
at Community Hall/St Martin’s and by so doing we have reduced significantly any
provision for children at P&E
• Is this an issue or an opportunity – e.g. for varying adult worship??
17
Provision for Ages
How do we/should we provide for people throughout their teens ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Issues:
•
•
•
•
•
We are developing strong support for the 4 through 11 age range with Godly Play……but do not
have many in the 11 to 14 age group.
Over time, do we need to develop an integrated strategy that takes a child from birth (e.g. baptism
contact) through to “Godly Play” and then through teens into adult life?
If so who/how/when do we need to look at this?
In near term how do we make provision for any people beyond “Godly Play” whose families start
coming to Church (or are already here)?
Is the near term strategy to use Rock Solid/Rock On and if so how does that affect our support for
18
those activities ??
Provision for Ages
How do we/should we provide for people throughout their first years ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Issues:
• Are we missing support for parents with children in their earliest
years….especially those who have been baptised at or Churches?
• Currently we send a birthday card
• Ideas generated include: “Pram Service”, invite to the “WfA” service on the
anniversary of their baptism
19
Provision for Ages
How do we/should we provide for people throughout their adult life ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Issues
•
Apart from Services what do we provide for adults: couples/singles/parents
•
Ideas generated include: “Bible Study/House/Cell Groups”, Alpha Courses,
•
Who should evaluate these possibilities??
20
What we are going to look at
•
•
•
•
Evaluation of Parish Day Output
What is our age Strategy?
What is our Geographic Strategy ?
How should we organise for the future?
21
What is our Geographic Strategy ?
Jesus had a Geographic strategy that prioritized “where” his followers should
go :
“……and you will be my witnesses in Jerusalem, and in all Judea and
Samaria, and to the ends of the earth."
What should be our strategy ???
Current Electoral Roll
22
What is our Geographic Strategy ?
1
2
3+
Current Electoral Roll
23
Electoral Roll
• Whilst thinking about this, we noted an opportunity to increase the
sense of “belonging” of people in the church who are relatively new
• Currently the Electoral Roll is updated as required every 3 years.
• We recommend that a regular review is carried out to identify people
who are not on the Roll but are participating in our activities regularly
with a view to inviting them to join the Roll
• Suggest this is responsibility of Vicar & Electoral Roll Officer
24
What is our Geographic Strategy ?
The different areas we serve (indicated by civil parish boundaries)
1
2
3+
Current Electoral Roll by Civil Parish
25
Demographics
Example:
• We evaluated
demographics from public
statistics and concluded
there are not major
differences (age, gender,
housing etc) between the
various areas that make
up the Parish
Other households: Other
Other households: All pensioner
Other households: All student
Other households: With dependent children
One family and no others: Lone parent
households: All children non-dependent
One family and no others: Lone parent
households: With dependent children
One family and no others: Cohabiting couple
households: All children non-dependent
St Marys
One family and no others: Cohabiting couple
households: With dependent children
Severalls
Exning
One family and no others: Cohabiting couple
households: No children
One family and no others: Married couple
households :All children non-dependent
One family and no others: Married couple
households: With dependent children*
One family and no others: Married couple
households: No children
One family and no others: All pensioners
One person: Other
One Person: Pensioner
0
100
200
300
400
500
600
26
What is our Geographic Strategy ?
For Exning Village
Current Electoral Roll
1
2
3+
•
•
•
The main focus for activities building links with the Community
Provide for weddings, baptisms, funerals at P& E and St Martin’s
Main focus for children’s activities through “Godly Play”
27
What is our Geographic Strategy ?
Around St P&E for Scaltback/Severalls
1
2
3+
Current Electoral Roll
•
•
Focus for activities building links with the Community around P&E
Provide for weddings, baptisms, funerals at P& E and St Martin’s
28
What is our Geographic Strategy ?
For Studlands
1
2
3+
Current Electoral Roll
Issues/Opportunities
• Note Newmarket Community Church & Studlands Park Christian Fellowship
have a presence in this area.
• We missed an opportunity for welcoming families who moved in since sale
of US Military homes (we understand Newmarket Community Church did do
this.
• Provide for weddings, baptisms, funerals at P& E and St Martin’s
• Keep visibility of Churches via Christmas cards
• What other activities might we consider??
29
What we are going to look at
•
•
•
•
Evaluation of Parish Day Output
What is our Geographic Strategy
What is our age Strategy?
How should we organise for the future?
30
Parish of Exning with Landwade – Governance mechanisms (existing)
PCC
Standing
Committee
Finance
Hall
Committee
Mission
&
Pastoral
Fund
Raising
&
Social
Buildings
(Wardens)
St Martins
Church
Meeting
Mission
&
Pastoral
P&E
Church
Meeting
Fund
Raising
&
Social
Strategy
Team
Buildings
Music
Builds
Communities
Hall
Committee
Vicar
Loose Ends
Leadership
Team
Music
Team
Elders
Meeting
Stewardship
Pastoral
Care
Worship
Communications
Children &
Young
Peoples
Work
Equipment
31
Issues with Current Organisational Structures
(and other issues raised on Parish Day)
•
One thing that came out of “Parish Day” was building links with the Community.
Where does responsibility to pursue that lie?
•
Do we have different people focusing on “going out” versus “inviting in”?
•
What does the “Pastoral” mean in “Mission & Pastoral”?
•
What is role of Leadership Team & Elders in Pastoral work?
•
What does “Mission” mean in “Mission & Pastoral”?
•
Need to think about balance between Fund Raising and Stewardship
•
Who focuses on “Building the Fellowship” (teaching, study, prayer, social fellowship)?
•
No connection with Church overseas. Should we consider a “link missionary” ideally
with someone with whom we have some existing connection
•
Do we need a “Press Officer and/or Communications group (with expertise in
generating posters etc) ??
•
Are Social events for “building fellowship”, attracting people into Church, or fund
raising?
32
Why do we have events ?
Building us
up as a
fellowship
(socially)
Inviting
People “In”
Fund Raising
Activities often have a mix of these reasons
So how do we organise to have clear responsibilities for them ???
33
Organisation
• We need to develop a governance structure to meet our
new strategic aims.
• For each of our groups/committees, we need to develop
a statement of purpose.
34
Next Steps
• Present to PCC on November 18, 2009 including some
recommendations
• Opportunity for various existing groups to discuss (with a
member of Strategy Team available to attend as
appropriate)
• Main discussion at PCC on December 16 or January 20
to take decisions on recommendations
• Implement from January 2010
35
Strategy Team Report
PCC of Exning with Landwade
January 20, 2009
36
Background
•
Parish Day “"A Way Forward“ on May 9th generated 135 ideas
•
Problem was there was no time on the day to qualify, evaluate & prioritize all the items generated during the
“brainstorm” sessions.
•
The Strategy Team was set up for a specific purpose on a temporary basis
–
Strategy Team initiated on August 11th to take the materials generated and develop a strategy for the Parish
–
It’s remit was to evaluate the ideas generated on the Parish Day, suggest proposals to the PCC including which
groups might follow up long term (including any re-organisation of committees/teams/groups, and then disband
–
Any PCC Member could join the team.
•
Interim report made to PCC September 16, 2009
•
General presentation given to PCC November 13, 2009 and distributed to PCC members. This showed analysis
made and areas identified for further discussion
–
It was suggested that the results of the studies need to be discussed more widely within the church and then specific
plans and actions fed into the normal (or revised) structures of the Parish
–
•
The Strategy Team would develop specific proposals for the PCC by January 20, 2010
The rest of this presentation will be a series of proposals developed by the Strategy Team for the PCC. Each will
be proposed and seconded and after discussion and any amendments voted upon.
•
An open issue is whether our existing committees, teams, meetings etc need to be revised. A way forward on this
will be suggested
37
Proposal A: Adopt Strategy Statement
“Our purpose is to grow God's kingdom in this place
by developing links with our community, as Churches
and individuals, by asking the community how we
can meet its needs and then prioritize our actions
through prayer and discernment.
We will nurture a sense of belonging for those
currently in our Church and for those we welcome in
the future.”
A2: It is suggested that the PCC may wish to review this in 12
months.
38
Provision for Ages
How do we/should we provide for people throughout their childhood ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Proposal B
•
•
•
Develop strategy and proposals for provision for age range 3 to 18
To be led by Leaders of each age group (e.g. Godly Play, Rock Solid/Rock On
{leaders from Exning Churches})
Proposals to be prepared by Dec 2010
39
Provision for Ages
How do we/should we provide for people throughout their adult life ??
0 to 3
Parents with
children
of ages
4 to 5
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Christingle
Couples
Songs of Praise
Singles
Songs of Praise
Children &
Young
People
Godly Play
Christingle
0 to 3
4 to 5
Summer Music
Rock On/Rock Solid
5 to 10
11 to 14
14 - 18
18 - ??
20 - 29
30-39
40 - 59
60+
Proposals C
•
PCC should ensure an evaluation of the provision for adults: couples/singles/parents such as :
“Bible Study/House/Cell Groups”, Alpha Courses,
•
•
This should be a priority during 2010
Issue: Who should look at this?
40
A view of Membership/Stewardship
Please note this is directional and does not imply a timeline)
Churchgoers moving in
Involve in activity
Occasional Attendance
Regular Attendance
& participation
in activities
Become Member:
Electoral Roll
Confirmation or
recommitment
“Discipleship”
Regular Giving
(envelopes or
standing order
Gift Aid
Contributions
Membership
(“Belong”)
Commitment
(“Believe”)
Community Activities
Church Activities
Baptisms
Weddings
Funerals
•
Proposals D
–
Welcome
•
–
–
Giving
(“Behave”)
Establish role of “Welcomers & Goodbyers” under leadership of Lay Elders to “spot” new
people attending in service and engage in conversation with possible follow up visit
Membership
•
Involve new people in some part supporting the service and/or other activity
•
Regular (quarterly or timed from 1st attendance) review to be carried out to identify people
who are not on the Roll but are participating in our activities regularly with a view to inviting
them to join the Roll (Vicar/Electoral Roll Officer)
Financial Commitment
•
Consider role of Stewardship Officer to suggest regular financial giving via envelopes or
standing order plus Gift Aid
41
Holding events ?
Building us up as a
fellowship (socially)
Inviting People “In”
Fund Raising
Proposals E
•All events should have a clear “owner” (group or individual)
•Recognise that any event has a potential mix of the 3 reasons and define its purpose in these terms
•After the event we encourage a look at “what went well”, “what could have been better”, for planning similar events
in future
42
Parish of Exning with Landwade – How We Organise Things
PCC
Standing
Committee
Finance
Buildings
(Wardens)
Hall
Committee
Fund
Raising
&
Social
Vicar
Mission
&
Pastoral
St Martins
Church
Meeting
Mission
&
Pastoral
P&E
Church
Meeting
Fund
Raising
&
Social
Strategy
Team
Buildings
Music
Builds
Communities
Clergy &
Readers
Team
Music
Team
Elders
Meeting
Hall
Committee
Loose Ends
Stewardship
Pastoral
Care
Worship
Communications
Children &
Young
Peoples
Work
Equipment
Proposals F
•Hold a review of existing organisations and, where appropriate, modify.
•Complete by Church AGM so groups effective from new PCC.
•Should involve leaders of existing groups with facilitation by the Strategy Team
•Outcome will be statements of what the group’s roles and responsibilities are.
•Interactions between groups should be defined (e.g. Lead role, support from others)
•Should include ideas from “Parish Day” as well as existing activities
•Ideally committees/groups/teams should be Parish wide.
43