Financial Management – Phase VII
Expenditure Review in June
1
COLLEGE OF ARTS & SCIENCES
THURSDAY, JUNE 30TH, 2011
FY 2011 Fiscal Year End Prizes
2
Units
over $1 Million budget
$50 first prize
$35 second prize
$20 third prize
Small
unit under $1 Million budget
$20 first prize
……..and there may be more……
Welcome to “June 30th & Expenditure Review”
3
 For all accounts – posting dates:
 Personal Services –







Salaried line - 09A & 09Y will post on 6/30/2011, 09H on 7/1/2011
Graduate Line – 09G – will post by 7/1/2011 or over the weekend
Miscellaneous line – 09T - will post by 7/1/2011 or over the weekend
Maymester/summer salary – 6/15/2011 – will post on 7/1/2011 or after.
All adjustments for other personnel line will post with the 6/30/2011 payroll.
For changes to PERS – please wait until next week to check the ERS system
Verification of GA type for 6/30/2011 Payroll, GAA or GAS.

 Non personal Services – posting dates:


P-card charges – the last week (June 18th to June 27th) will post 6/30/2011
Journals completed will post today, 6/30/2011.
Emergency Journal Entry Procedures
4

For DRG emergency journals, please contact me for
approval first.
Agency account deficits must be cleared today.
 Fund code 10600 deficits must be cleared today.


For PRJ emergency journals, please contact Kavitha
Sivakumar in our office.

Kavitha will explain the timelines for grant journal entry.
Departments/Colleges cannot complete journal entries for FY 2011
after 6/30/2011.
 Journals going off projects onto a fund code 10XXX, 13000, 14100
Cannot be completed by anyone after today.

Fall PERS and Payroll Transfers
5
FALL 2010 PERS 6/29/2011
Viral Immunology
110700000
8
4
50%
African American Studies
110200000
9
7
78%
Geosciences
111200000
16
13
81%
Physics & Astronomy
112500000
58
53
91%
Biology
110600000
144
133
92%
Chemistry
110800000
106
99
93%
Modern Classical Languages 112100000
28
26
93%
Neuroscience Institute
113100000
14
13
93%
Computer Science
111000000
35
33
94%
Psychology
113200000
98
92
94%
Sociology
113500000
28
27
96%
Math & Stats
112000000
32
31
97%
Communications
110900000
50
49
98%
Spring PERS Completed
6
Applied Linguistics
Applied Linguistics
Art & Design
Biology
Biology
English
History
CHARA
Center for Brain Sciences
Women’s Studies
110400000
110410000
110500000
110606000
110610000
111100000
111310000
112510000
113240000
114000000
20
1
29
1
1
47
1
9
1
4
20
1
29
1
1
47
1
9
1
4
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
Spring PERS and Payroll Transfers
7
SPRING 2011 PERS
110040000
110600018
110700000
110900000
112200000
112600000
113220000
113260000
113400000
113500000
111200000
110800000
112000000
110680000
113250000
113200000
110600000
112500000
110620000
113600000
110300000
110010000
112420000
110200000
113100000
111000000
112100000
112400000
111300000
5
1
6
49
32
25
2
1
1
30
20
106
37
5
10
98
146
67
3
10
7
8
8
9
12
37
29
14
48
0
0
0
0
0
0
0
0
0
0
3
18
1
2
4
49
85
40
2
7
5
6
6
7
10
34
27
13
45
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
15%
17%
3%
40%
40%
50%
58%
60%
67%
70%
71%
75%
75%
78%
83%
92%
93%
93%
94%
Using Reports & Queries
8
Account
codes –
FC 1000 – Food -714119
FC 20XXX – Indirect Cost
Reports –

review actuals v budget

queries v report
Answers and Group Discussion
9
Discussion
Thank
on Fiscal Year end.
you for attending.
HAPPY
NEW YEAR!