Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Work Instruction
Posting
PC00_M99_CIP
E
Purpose
Use this procedure to create the posting run from Payroll to Finance.
Trigger
Perform this procedure when a payroll run is complete.
Prerequisites

Payroll run must have been completed.
Menu Path
Use the following menu path to begin this transaction:

Select Payroll  Great Britain  Subsequent activities  Per payroll period 
Transfer FI/CO  Start Posting run to go to the Posting to Accounting:Start Posting run
screen.
Transaction Code
PC00_M99_CIPE
Additional Information
In order to create an actual posting run, the payroll for the applicable period must be exited.
To run Jobs in Background
Go to Program Execute in Background
Deselect Print immediately
Select immediate
and delete after output
.
or if you want the job to run overnight select Date/Time
Enter appropriate information and click on
.
.
For further information refer to transaction SM37.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 1 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Procedure
1.
Start the transaction using the menu path or transaction code PC00_M99_CIPE.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 2 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Posting to Accounting: Create Posting Run
2.
As required, complete/review the following fields:
Field Name
Payroll area
R/O/C
R
Description
Enter the Payroll area in the payroll period section.
Example:
Payroll area
R
Enter the Payroll area in the selection section.
Example:
Output Log
O
Type of document
creation
R
Posting variant
R
Select
balance.
A3
when running a simulation to check an individual
Enter the type of document creation.
Example:
S (Simulation run) P (Actual run)
Enter relevant variant for payroll area.
Example:
3.
A3
ZA3
Select Program  Execute in Background to execute.
Employee details will only be displayed if the "Display Log" setting was selected, if not
only the summary will appear.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 3 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Posting to Accounting: Create Posting Run
4.
When the job has finished you will need to use transaction (SM37) to check details.
Refer to transaction SM37.
The document status must be Error free, otherwise it means there are errors in the
document that will need to be checked and corrected. The document will have to be
re-run if errors are found.
5.
Select Payroll  Great Britain  Subsequent activities  Per payroll period  Transfer
FI/CO  Edit Posting run to go to the Display posting runs screen.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 4 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Display posting runs
6.
Select a document to view by selecting the check box
then click on
Filename: 81908521
Reference: 015
beside the document number and
to go to the Posting to Accounting: Document overview screen.
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 5 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Posting to Accounting: Document overview
7.
Select a document to view by selecting the check box
on
beside the document number. Click
to display the document.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 6 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Display payroll posting document - Top of Screen
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 7 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Display payroll posting document - Bottom of Screen
8.
Scroll down to the bottom of the document to check the balance and view any error messages.
Message type W or I can be ignored, but message type R must be cleared.
9.
Perform one of the following:
If
Then
If the posting document is for the A2 Payroll
Go to Step 10
If the posting document is for a normal
Payroll
Go to Step 25
10.
If there are any substituted account assignments allocated to 137900 you must search for Cost
Center 137900 in the document.
11.
Go to the top of the document and click on
you to the first matching entry.
Filename: 81908521
Reference: 015
. Enter 137900 and click on
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
, this will take
Work Instruction
Page 8 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
12.
Double click on the appropriate line to find the personnel number (you will need to record
personnel number so that changes can be made to correct the records).
13.
You will need to repeat steps 11 and 12 until you have a list of all these entries
14.
Once you have found all the entries, click on
Menu.
15.
Follow the menu path Human Resources  Personnel Admin.  HR Master Data 
Maintain to go to the Maintain HR Master Data screen.
Filename: 81908521
Reference: 015
three times to return to the SAP Easy Access
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 9 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Maintain HR Master Data
16.
As required, complete/review the following fields:
Field Name
Personnel no.
R/O/C
R
Description
Enter the personnel number.
Example:
Infotype
R
Enter Infotype 15.
Example:
17.
Click on
Filename: 81908521
Reference: 015
918384
15
to check on payments entered.
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 10 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
List Additional Payments (0015)
18.
Select the payment you wish to allocate a cost assignment to by clicking on the relevant line to
highlight it.
19.
Click on
Filename: 81908521
Reference: 015
to change the record.
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 11 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Change Additional Payments (0015)
20.
Select Edit  Maintain Cost assignment (or click on
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
if displayed).
Work Instruction
Page 12 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
Cost Assignment Defaults
21.
Perform one of the following:
If
Then
Cost Assignment is 6 digits
Enter as a cost centre.
Cost Assignment is 8 digits
Enter as an order.
Cost Assignment is 6 letters and 6 numbers
Enter as a WBS element.
Letters must be entered first.
22.
Once details have been entered click on
(0015) screen.
23.
Click on
.
24.
Click on
twice to return to the SAP Easy Access Menu.
25.
Click on
three times to return to the SAP Easy Access Menu.
to return to the Change Additional Payments
Finance need to be notified as soon as the posting document is available for them to
start checking.
26.
You have completed this transaction.
Result
You have created either a simulation or an actual posting run.
Comments
Each time a duplicate simulation run is created the old run must be deleted, in order to keep the
number of documents to a minimum.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 13 / 14
Title: Posting
Category 1 : Payroll
Category 2 : Payroll
This page is intentionally left blank.
Filename: 81908521
Reference: 015
Version: Not Started
Last Modified: 7/29/2017 1:56 AM
Work Instruction
Page 14 / 14