Minutes of Clubs and Societies Committee meeting held 6/5/2013
University of Melbourne Student Union
Minutes of the Clubs & Societies Committee
Special Meeting 1/13
CONFIRMED
2 PM, 6/5/2013
Location: Office Bearer Meeting Space, Union House
Petition for a special meeting to consider the business on the agenda for meeting 9/13 to be
held in the OB meeting space on 6/5 at 2pm.
Petitioners: Tom Hayes, Vicky Tang, Rachel Withers and Patrick Clearwater
1.
2.
3.
4.
5.
6.
Procedural Matters
1.1. Election of Chair
1.2. Acknowledgement of Indigenous Owners
1.3. Attendance
1.4. Apologies (Sophie Sheahan, Rachel Withers)
1.5. Proxies
1.6. Membership
1.7. Adoption of Agenda
Confirmation of Previous Minutes (19/4/2013)
Matters Arising from the Minutes
3.1. Income Tax
3.2. Psychology Association
3.3. C&S Council
3.3.1. Agenda Items
3.3.2. Awards
3.4. Mailboxes & Resource Room
3.5. Policy Amendments
3.5.1. Locker Allocation
3.5.2. C&S Expo
3.6. Clubs Online Projects
3.7. C&S Logo
Petition to Discipline
4.1. 1701 Star Trek Membership List
4.2. Community Development Club Asset
4.3. Liberal Club Membership Issue
4.4. International Relations Society Asset (no notice of petition)
Reports
5.1. Officers
5.2. Committee
Correspondence
6.1. Choral Society
6.2. Christian Union
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Grants
7.1. Standard
7.2. Grants For Discussion
7.2.1. Chemical Engineering Venue Change
7.2.2. Italian Social Club Cards
Trivia Night/Morning Tea
New Clubs
9.1. IGM Training Not Attended
9.1.1. Dance Students Association
9.1.2. Drawing Group
9.1.3. Creative Writers’ Group
9.2. Name/Aim Changes
9.2.1. Burnley Brewing Club
9.2.2. Postgrad Anatomy
9.3. Previous AGMs
9.3.1. Optometry
9.3.2. Commerce
9.4. Incorporated Constitutions
9.4.1. Commerce Students Society
9.4.2. Accounting Students Association
Payments
10.1. Orientation Testing & Tagging
10.2.
SWTS ($2400 from 03 60 605 3161)
Infinite Images Assets
Greens On Campus T-Shirts
ICSS Election issue
Appointment to Communications & Marketing Student Advisory Group
Other Business
Next Meeting (time, date)
Close
Meeting opened at: 2.05 PM, by Marie Kelly
Agenda Item 1; Procedural Matters
1.1 Election of Chair
Motion 1: That Marie Kelly chair the meeting
Moved: Marie Kelly
Seconded: Stephen Smith
CWD
1.2 Acknowledgement of Indigenous Owners
So acknowledged
1.3 Attendance
C&S Committee: Rachel Withers, Vicky Tang, Tom Hayes, Patrick Clearwater
Officers: Melinda Keys, Marie Kelly
Coordinator: Fiona Sanders
UMSU Secretary: Stephen Smith
Absent
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Yitong Wang, Sophie Sheahan, Chris Heath
1.4
Not
1.5
Not
1.6
Not
1.7
Apologies
applicable
Proxies
applicable
Membership
applicable
Adoption of Agenda
Motion 2: That the agenda is adopted by the committee.
Moved: Chair
CWD
Agenda Item 2: Confirmation of Previous Minutes (19/4/2013)
Tom Walker to be changed to Tom Hayes.
Stephen Smith left after the vote for chair.
Motion 3: That the amended minutes are a true and accurate record.
Moved: Chair
CWD
Stephen Smith left at 2.07pm
3. Matters Arising from the Minutes
3.1.
Income Tax
Nil this week
3.2.
Psychology Association
Wrote to them, no correspondence so far.
Michael Sabljak arrived at 2.08pm
Procedural motion: To move to item 4.3 on agenda.
Moved: Chair
CWD
4.
Petition to Discipline
4.3. Liberal Club Membership Issue
Discussion of reasonableness of reasons, conversation/speech made by Michael Sabljak.
Sabljak's discussion included:
 Sabljak discussed the political clubs on campus, explained the understood and
established practice of rejecting membership, something the club does not take
lightly.
 He clarified political standing of last year’s student union election tickets; that
Activate on the left-right spectrum is a left wing political group, which firmly rivals
the Liberal Club stance.
 The club does not receive funding from the Liberal Party and is separate from it.
The Liberal club/ticket is separate, but the Liberal Club is also a key stakeholder
in the “Now” ticket.
 Fabbri knew that Liberal Club was a major stakeholder (3/4 components) and
undermined the interests of the club by campaigning for Activate. Liberal Ticket is
not a serious contender, the “Now” ticket is the main deal.
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Minutes of Clubs and Societies Committee meeting held 6/5/2013




The Liberal Club’s Committee deferred Fabbri’s membership because of doubt about
motives, not about the AGM (stacking votes) but because he made no constructive
contribution in first year.
The Liberal Committee planned to accept it after their AGM, but Fabbri then “tried
to publicly humiliate” the club in social media twice (ie Facebook). Furthermore it
was undermining to make the complaint immediately before the AGM to waste time.
Happy for Fabbri to join if he was contributing to the club.
Membership was rejected by Liberal Club committee at subsequent meeting.
Patrick Clearwater suggests that MULC amend their constitution to create clarity on the
power of the Committee to defer a decision on accepting/rejecting a person's membership.
Sabljak stated Fabbri’s rejection not based on his philosophical position but on personal
action.
C&S committee request communications made by Fabbri on Facebook.
Sabljak explained that there were two other rejections that took place:
- Sarina Murray, clearly does not subscribe to aims of club and took the rejection
in good humour
- Jesse Landes, ALP supporter and voter, told the secretary when asked to sign
up as a member that he was a stack.
Sabljak contends that disciplinary action by the C&S Committee would set a precedent that
political clubs must accept membership.
Procedural motion: To move in camera.
Moved: Patrick Clearwater
CWD
Fiona Sanders and Michael Sabljak left at 2.40pm
Melinda – Sabljak described evidence better in person than his written correspondence did,
situation clearer now.
Rachel – MULC seem to have changed argument between now and then to the facebook
posts rather than the student election issue.
Patrick – technically, the liberal club didn’t post motion to support the “Now” ticket.
C&S Committee discuss the notion that MULC are using Fabbri’s retaliation to membership
deferral as grounds for his membership rejection.
Patrick – If we allow the Liberal Club to deny a person membership in this instance, the
precedent we’re setting is not that they can deny anyone membership, but only that we’d
accept them doing it in any case with a similar or greater amount of documentation and
grounds (to the extent that we’re setting precedent).
Tom Hayes withdraws petition from 19/4 to suspend grants for six months and joins support to
the petition to put the Liberal Club on probation for a period of six months.
Petitioners: Yitong Wang, Chris Heath and Tom Hayes
Procedural motion: To move out of camera
Moved: Chair
CWD
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Procedural motion: Ten minute break from 2.49pm -2.59pm
Moved: Chair
CWD
Fiona Sanders returned at 2.59pm
Procedural motion: To return to item 3.2 on the agenda
Moved: Chair
CWD
3.2. Psychology Association
ACTION: Fiona, Patrick and OBs to work out wording/message
3.3.
C&S Council
3.3.1.
Agenda Items
Policy review, lockers allocations, and resources room
3.3.2.
Awards
Slide show of cool club events over the last 12 months
ACTION: Ask clubs for photos
3.4.
Mailboxes & Resource Room
Mailboxes reported to be underway – 230 mailboxes to replace the current 120 on
level 1.
Resource room not being used, not advised C&S
3.5.
Policy Amendments
3.5.1.
Locker Allocation
3.5.2.
C&S Expo
No action
3.6.
Online Projects
Have had a meeting to discuss next stage. Patrick to review flow chart.
3.7.
Logo policy.
Ignoring policy sent by Dee, foreshadows our more comprehensive revision.
ACTION: follow up for timeline/logo
No further action until department logo is created
4. Petition to Discipline
4.1.
1701 Star Trek Membership List
Fixed, no further action:
Petition lapsed.
4.2.
Community Development Club Asset
CDC presented banner, very very out of date and bad.
Petition lapsed
Motion 4: That the banner is written off.
Moved: Patrick Clearwater
Seconder: Chair
CWD
4.4.
5.
International Relations Society Asset (no notice of petition)
Next meeting.
Reports
5.1. Officers
Motion 5: That Office bearers’ report be accepted as true, factual and awesome.
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Moved: Patrick Clearwater
CWD
Seconder: Tom Hayes
5.2 Committee
Patrick fixed application for payment spreadsheet and pranked Fiona. LOLZ.
Correspondence
6.1. Choral Society
Committee is satisfied with club response.
ACTION: Fiona write to both
6.2. Christian Union
6.
Motion 6: That the C&S committee appoint a RO for both General Meetings.
Moved: Patrick Clearwater
Seconder: Chair
CWD
7.
Patrick volunteered to be the Returning Officer.
Grants
7.1. Standard
Motion 7: That all standard and semesterly grants be approved en bloc
Moved: Patrick Clearwater
Seconder: Chair
CWD
7.2. Grants For Discussion
Motion 8: Approve conditional on submission of a compliant design: both Arts Students Society
grants, Pakistani Society, Amnesty international, Oxfam, and WISE printing grants.
Moved: Melinda Keys Seconder: Tom Hayes
CWD
Motion 9: Approve conditional on grounds booking confirmation: Student Wine Society, More
Beer (two grants), Music Interest Club, Youth Charity Society and the Australian Youth Climate
Coalition.
Moved: Melinda Keys Seconder: Tom Hayes
CWD
Motion 10: Approve off campus exemptions and the grants of Postgraduate Environment
Network, Food interest group, Consistently Amazing Kitchen Endeavours and the Chocolate
Lovers Society.
Moved: Melinda Keys Seconder: Patrick Clearwater
CWD
Motion 11: Reject Exploring Cultures through food grant as there was no off campus exemption.
Moved: Melinda Keys Seconder: Marie Kelly
CWD
Motion 12: Approve grants conditional on submission of certificate of currency: Poker Club and
Jewish Students Society.
Moved: Melinda Keys Seconder: Marie Kelly
CWD
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Motion 13: Approve grants conditional of submission of a food plan before event: IVSUM and
Oxfam.
Moved: Chair
CWD
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Motion 14: Reject both Korean Christian club grants as no food plan was submitted.
Moved: Chair
CWD
Motion 15: Joint event grant CAFÉ & CAKE: to approve the grant up to only the maximum of one
grant.
Moved: Melinda Keys Seconded: Marie Kelly
CWD
Motion 16: To approve the Engineers Without Boarders grant for the IGM conditional on
affiliation
Moved: Chair
CWD
7.2.1.
Chemical Engineering Venue Change
Motion 17: Approve grant with venue change
Moved: Melinda Keys Seconded: Marie Kelly
CWD
7.2.2.
Italian Social Club Cards
Motion 18: Approve Italian social club cards
Moved: Chair
WITHDRAWN
Motion 19: Reject Italian social club cards
Moved: Tom Hayes
WITHDRAWN
Motion 20: Approve 75% of the eligible payment and write to club to explain the logo use issue.
Moved: Patrick Clearwater
Seconder: Chair
CWD
8. Trivia Night/Morning Tea
In regard to trivia night: $3000 in budget, we can do free pizza and cheaper drinks
- No drinking games
- UMSU OB Table? Yeah! Fosho!
- On a Wednesday night
Motion 21: That Melinda Keys take over as chair from Marie Kelly
Moved: Marie Kelly
Seconded: Patrick Clearwater
CWD
Marie Kelly left at 4pm
Trivia would showcase events/C&S department. Would be more successful than last year’s.
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
Vicky Tang left at 4.10pm. Meeting continues under Standing Order 7.5
Next year/next semester perhaps we should consider a lunch prior to at Clubs Council.
Motion 22: Motion to approve $7000 from special projects (03 60 605 3839) on Trivia night
Moved: Chair
CWD
Further plans to be submitted to Committee next meeting.
9.
New Clubs
9.1. IGM Training Not Attended
9.1.1. Dance Students Association
Marie Kelly is looking after them as a VCA club.
9.1.2. Drawing Group
9.1.3. Creative Writers’ Group
The Committee rejects appeals to Coordinator’s decision; they cannot continue
with affiliation this semester
Stephen Smith returned at 4.18pm
9.2. Name/Aim Changes
9.2.1. Burnley Brewing Club
Motion 23: To approve name change to Burnley Brew Club and accept additional aim.
Moved: Tom Hayes
Seconder: Stephen Smith
CWD
9.2.2.
Postgrad Anatomy
Motion 24: To approve name change, removing “Postgrad” and leaving Students of Anatomy &
Physiology.
Moved: Tom Hayes
Seconder: Stephen Smith
CWD
Motion 25: To thank Steph Met for being awesome and bringing cheap BOOST JUICE vessels.
Moved: Chair Seconded: Tom Hayes
CWD
9.3. Previous AGMs
9.3.1. Optometry
ACTION: Clarify what “without contest” means.
9.3.2. Commerce
Need AGM minutes and the Returning Officer’s report.
9.4. Incorporated Constitutions
9.4.1. Commerce Students Society
9.4.2. Accounting Students Association
Waive all 1st semester deadlines – must finish constitution by end of Week Seven
in Second Semester.
Also, Melinda is on CAINZ, who have a substantially divergent structure and need it
all to get put in constitution properly.
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Minutes of Clubs and Societies Committee meeting held 6/5/2013
10. Payments
10.1. Orientation Testing & Tagging
Motion 26: To approve $150 from orientation spending (03 60 605 3163) for Testing & Tagging.
Moved: Chair
CWD
10.2. SWTS ($2400 from 03 60 605 3161)
Motion 27: To approve payment of $2400 to South West Training Services from Training (03 60
605 3161)
Moved: Patrick Clearwater
Seconder: Stephen Smith
CWD
11. Infinite Images Assets
Motion 28: To write off magic cards and Ravnica from the asset list.
Moved: Patrick Clearwater
Seconder: Chair
CWD
12. Greens On Campus T-Shirts
Motion 29: To approve tshirts without the UMSU logo.
Moved: Chair
1 Abstention, 2 FOR
CARRIED
13. ICSS Election issue
Response is satisfactory. Want to send an observer.
ACTION: Melinda put it on secret facebook or do it
14. Appointment to Communications & Marketing Student Advisory Group
Motion 30: Committee nominate Tom Hayes to attend.
Moved: Patrick Clearwater
Seconder: Tom Hayes
CWD
15. Other Business
Tom Hayes is looking into how vacancies on the C&S Committee can be filled by
countback, as currently we have to have a Council and election.
16. Next Meeting (time, date)
May 17, 2.15pm – committee notes that this is Marie Kelly’s birthday.
17. Close
Meeting closed at: 4.40 PM
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