Healthy Mavericks Alcohol and Drug Prevention Coalition By-Laws
Article I: Name
Section 1: The name of this organization shall be Healthy Mavericks Alcohol and Drug Prevention Coalition (Healthy
Mavericks).
Article II: Purpose
Section 1:
Vision Statement: We envision a safe and healthy community free of the impact of substance abuse and
harmful effects.
Mission Statement: Healthy Mavericks Coalition is working together to empower Minnesota State
University, Mankato (MNSU) campus and community through prevention, education and shared
leadership to reduce alcohol and marijuana use among college-aged students.
Initial Goal: To reduce underage alcohol use with MNSU students ages 18-20 and to reduce marijuana
use with MNSU students ages 18-25.
Article III: Geographic Area
Section 1:
The geographic area served by the Coalition consists of Minnesota State University, Mankato campus
and the city of Mankato.
Article IV: Membership
Section 1:
The membership of the Coalition shall be comprised of a comprehensive representation of relevant
parties in the geographic area described in Article III. When feasible, the membership shall include, but
not limited to, the following groups:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Students (ages 18-25)
High-risk subpopulations and under-represented groups
Media Relations
Administration
Faculty
Residential Life
Law Enforcement agencies
Campus Security
Alcohol and Drug Prevention Staff
Health Services
Student Government/Leadership
Public Health
City Council
Kearney International Center
Institutional Diversity
Business establishments
Coalition membership shall seek to have representation from all cultures in the community. The Project
Coordinator shall also be a member of the coalition.
Section 2:
Any person who has an interest in the purpose stated in Article II, Section 1, will be eligible for
membership and may apply for membership by contacting any member of the coalition or program
coordinator or by attending a regular coalition meeting.
Section 3:
At least two members shall be designated as Student Members and shall be in good standing at
Minnesota State University, Mankato.
Section 4:
Membership is on a voluntary basis. If a member is unable to fulfill their commitment, they are
encouraged to find a replacement for the sector they are representing.
Section 5:
New members will receive an orientation to the coalition’s mission, goals, strategies and suggested roles
and responsibilities in a timely manner.
Section 6:
Members are expected to refrain from the use of illegal drugs and the illegal or abusive use of alcohol
and/or other drugs. Noncompliance with this provision may result in removal of the member at a duly
convened meeting, by a majority vote of the coalition.
Section 7:
Membership terms shall be renewable indefinitely. Any member may choose to resign from their
membership in the coalition by providing notification to the Project Coordinator or Chairperson.
Section 8:
After six (6) Consecutive months of unexcused absences on the part of any member from regularly
scheduled meetings of the Coalition shall be interpreted as lack of interest. The Chairperson shall inquire
as to whether the member intends to remain on the coalition. The member may be removed from the
Coalition as outlined in Section 9 or may resign as outlined in Section 7.
Section 9:
The members may suspend or expel a member of the Coalition for cause after an appropriate hearing by
the executive committee, and may by a two-thirds vote of members present, terminate the membership
of any member.
Article V: Officers
Section 1:
The Executive Committee officers shall be the Chairperson, the Vice-Chairperson and the Secretary.
Section 2:
All Officers shall have a term of one year, commencing on July 1st of each year. Officers may be reelected
for another one-year term.
Section 3:
With the assistance and in consultation with the Project Coordinator, the Chairperson shall be the
presiding officer of the Coalition; shall preside over all regular meetings; shall appoint committees as
necessary from time to time; and shall perform those duties usually required of a presiding officer.
Section 4:
The Vice-Chairperson shall perform the duties of the Chairperson whenever the Chairperson is absent or
unable to perform the duties of the Chair.
Section 5:
The Secretary shall take the meeting minutes; shall provide a typed copy of the minutes in electronic
form to the Project Coordinator; shall assist with making coalition meeting arrangements as requested;
and perform such duties as assigned.
Section 6:
If an officer has three (3) consecutive absences from meetings, without providing proper notification,
they will vacate their officer position. Officer positions vacated for any reason before the term expires
will be filled through election by the coalition.
Article VI: Election of Officers
Section 1:
Election of the Chairperson, Vice-Chairperson, and Secretary shall occur in June of each year at a
regularly scheduled coalition meeting. The Coalition will bring officer recommendations at least one
month prior to the scheduled election in June. All members of the Coalition in good standing shall be
eligible for any position. A two-thirds vote of those coalition members in attendance shall be required
for election of each officer.
Section 2:
Officers elected at a regular coalition meeting in June shall take office on the following 1st day of July.
Section 3:
In the event of officer resignation, the Chairperson shall make an appointment to fill that position until
the next election.
Article VII: Committees
Section 1:
The Executive Committee (which includes the Chairperson, Vice-Chairperson, and the Secretary) along
with Coalition input, shall recommend possible committees or a specific task force as needed to
complete the work of the coalition. Such recommendations shall be brought to a regular membership
meeting member solicitation and approval.
Section 2:
Committees and/or task force will have a chair person that ensures that updates, questions and
requests are brought to the Executive Committee and Coalition for approval and action.
Article VIII: Meetings
Section 1:
Regular meetings of the coalition will occur on a monthly basis at a time, place, and date determined by
the membership at each meeting. Such information will be made public.
Section 2:
Members unable to attend a coalition meeting should contact an Officer or the Project Coordinator.
Section 3:
A majority of coalition members must be present for official business or elections to be transacted.
Majority shall be at least one member plus half of the total coalition members.
Section 4:
The Coalition members may decide to allow for voting input from members not in attendance at a
regular meeting. In this event, the coalition members shall motion for electronic voting via e-mail to the
Secretary. Said motion shall include the timeframe to which voting will be allowed. The Secretary shall
keep record of the vote and inform the Coalition of the results.
Section 5:
At all meetings of the coalition, the coalition members present shall have one vote and all action shall
require a two-thirds vote of the voting members present.
Section 6:
Meetings will be led by the Chair or the Vice Chair, with the assistance and in consultation with the
Project Coordinator.
Section 7:
Minutes of all meetings, correspondence, and other records will be maintained in the office of the
Project Coordinator.
Article IX: Conflict of Interest
Section 1:
Members who are employees of organizations that may do business with, or enter into financial
arrangements with the Coalition need to declare a conflict of interest whenever issues that affect such
financial relationships may occur and abstain from voting on such matters. If that member does not
disclose that conflict and another Coalition member is aware of such a conflict; they have a duty to
disclose that to the coalition and/or the officers.
Section 2:
Members of the coalition will be bound by and will adhere to all regulations regarding conflict of interest
as they pertain to the operation of the coalition.
Article X: Amendments
Section 1:
Any amendment to these by-laws may be made at any regular scheduled meeting by a two-thirds vote
of the voting members in attendance. Proposed amendments need to be provided to coalition members
at least seven (7) calendar days in advance of the meeting at which they will be considered.
Section 2:
These by-laws will be reviewed at least annually by the coalition (June)
Date Approved by Coalition: Thursday September 24th, 2015
Signed________
_________
Laura Herbst-Johnson; Healthy Maverick Coalition Chair